Please answer all questions in the survey

The goal of this questionnaire is to enable you to perform your own health check on your organisation's finances, without a series of complex ratios.  You don't need to be a financial expert to interpret the results.  To have a good level of understanding and control over the finances of your organisation, you should be in a position to answer all of the questions in the survey.

Each response you provide will be awarded a score of 0 to 5.  Your total score will then be provided at the end of the survey.
 
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* 1. Does your organisation have more than one source of income? (e.g. a nonprofit may receive it's income through a combination of government grants and fundraising)

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* 2. How many different sources of income do you have?

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* 3. Are you currently at risk of losing one or more sources of income?

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* 4. Please indicate the percentage of your total income that this 'at risk income' represents?

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* 5. Which of the following best describes how your organisation generally receives it's main income?

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* 6. How does your actual income compare to your budget?

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* 7. Which option below best describes your understanding as to why there is a difference between your actual income and budget:  (NOTE: Select not applicable if your income is in line with your budget as per Q6 above)

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* 8. How do your actual expenses compare to your budget?

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* 9. Which option below best describes your understanding as to why there is a difference between your actual expenses and budget. (NOTE: Select not applicable if your actual expenses are in line with your budget as per Q8)

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* 10. Please indicate the most relevant timeframe for which you have detailed information concerning your expenses:

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* 11. For the expense data you have available, what has been the general trend over the past 5 years?

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* 12. Have you incurred any new expenses during the current year?

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* 13. Do you have a quarterly report with a breakdown of your expenses over the past two years?

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* 14. If you have answered yes to Q13, does any particular quarter appear to have a higher level of expenses when compared to other quarters? (Eg. Some months can incur higher expenditure due to annual events, fundraising initiatives, bonus time of the year etc).

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* 15. Please indicate when you have reviewed any of the following suppliers / contracts

  Within last 12 months Within last 3 years Within last 5 years Longer / Never Don't know N/A
Electricity
Phones
IT
Marketing / PR
Accounts / Auditing
Insurance

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* 16. With regards to office expenses (e.g stationery, canteen, kitchen expenses), is there a policy or procedure in place for use and reordering?

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* 17. Is there a documented expense policy in place for staff to recoup expenses?

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* 18. Is your income regularly covering your expenses? Please choose the response that is most applicable to you:

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* 19. Please indicate which of the following is the most common situation for your organisation over the last 5 years: (not necessarily every year)

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* 20. Has your organisation used a profit or surplus cash to contribute to savings?

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* 21. Has your organisation used a profit or surplus cash to contribute to any investment (e.g investment opportunity, development of the organisation, purchase of fixed assets, etc)?

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* 22. A contingency fund (or a 'rainy day' fund) is practical to cover the costs of unforeseen expenses. Please indicate the size of your contingency fund using the options below:

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* 23. Is your income prone to seasonal fluctuations?

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* 24. Do you have a strategy in place to manage this irregular income flow?

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* 25. Have you experienced an unplanned reduction in income in the past 2 years?

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* 26. If yes to Q25, please indicate the % of your total income that this reduction represented? (NOTE: Select N/A if you answered no to Q25)

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* 27. Income owed by customers is normal business practice. However, if a high proportion of your outstanding invoices are overdue, this can be problematic for your cashflow. Please indicate which response below is most applicable to you:

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* 28. Do you plan and schedule the replacement of the fixed assets of your business (eg Equipment, Motor Vehicles, Computers, Premises)?

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* 29. Have you experienced an unplanned capital expenditure (e.g replacing equipment, computers, motor vehicles etc) in the past two years?

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* 30. Please choose the statement below that most accurately fits your expenses forecast for the next 2 years:

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* 31. Please choose the response that fits your profitability forecast for the next two years:

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* 32. How often do you prepare a bank reconciliation for your business? (This involves checking your business bank statement to your business cash accounting and clearing any discrepancies between them).

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* 33. Understanding what cash is coming in and going out of your organisation is necessary in order to manage your cash wisely. Do you have the resources available to you to produce a cashflow forecast? (Eg. details of all future income due in through invoices, pipeline business, investments, interest etc and details of all expenses to be paid out over the next year).

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* 34. Are you completing any of the following? (select all that apply)

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* 35. Is there a policy or procedure in place for the cash management of the business?

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* 36. Comparing your current assets (cash, inventory, prepaid expenses) to your current liabilities (bank overdraft, amounts owed to suppliers, expenses due, short term loan) is an important indicator of your working capital and whether you are able to pay your bills for the next year.
Please indicate below how your current assets compare to your current liabilities:

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* 37. Does the organisation have a cash buffer available in the event of an unplanned event?

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* 38. Are you aware of the long term funding commitments of your organisation? (Eg. Bank loans of over 1 year, Capital lease agreements, Finance agreements).

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* 39. Can you adequately match your long term funding commitments to your current and future cash resources?

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