2018 NCTE Affiliate Annual Report Survey Question Title * 1. What is the name of your affiliate (please spell out)? Question Title * 2. What is your affiliate's acronym? Question Title * 3. Please list your affiliate's digital networks: Website: Twitter: Facebook: Instagram: Other (s): Question Title * 4. What is your full name? Question Title * 5. What is your role in the affiliate? Please list your primary role first. President Liaison Officer Executive Secretary Other (please specify) The following questions are about how your affiliate relates to its members. Question Title * 6. How do you connect your members to one another? (Check all that apply.) President's Letter Newsletter - Print Only Newsletter - Electronic Only Print Newsletter Posted on Website Journal - Print Only Journal - Electronic Only Print Journal Posted on Website Listserv Website Social Network such as Ning, Twitter, or Facebook Other (please specify) Question Title * 7. What tactics does your affiliate use to recruit / retain members? Check all that apply. Include membership in conference registration. Use a list of NCTE members in your area. Use membership materials that show how the affiliate helps educators with what's important to them (e.g. state standards, professional development credit, intellectual freedom). Involve members in affiliate activities (e.g. social media, listservs, convention meetings). Provide teacher educators with membership flyers for their students. Ask members to solicit new members through an "each-one / reach-one" campaign. Discount membership for new teachers. Discount membership for students. Offer incentives for members to join (e.g. gift items, discounts). Other (please specify) Question Title * 8. How do you find out what your affiliate's members need? (Check all that apply.) We survey them. We monitor our listserv. We monitor our social network. We talk at a board meeting. We ask for feedback at annual conference or annual members' meeting. We haven't asked our members what they need. Other (please specify) Question Title * 9. How do you attract and retain preservice and early career teachers to / in your affiliate? (Check all that apply.) We honor preservice teachers at our convention. We give preservice teachers awards and/or scholarships. We market our affiliate to preservice teachers. We invite preservice teachers to our annual conference. At our annual conference, we hold special sessions for new teachers. We give out new teacher packets. We provide mentors for new teachers. We provide reduced or free memberships for new teachers. We nominate early career teachers to receive the NCTE Leadership Development Award. We support the development of student affiliates in our area. We have a representative from the student affiliate(s) in our area sit on our board Other (please specify) The following questions concern your affiliate's operations. Question Title * 10. Our affiliate has adopted the following policies required by the IRS for all 501(c)(3) nonprofit organizations that file 990 tax forms and recommended for other nonprofit organizations as well. Please check all that apply. Code of Ethics Conflict of Interest Policy Document Retention and Destruction Policy Whistleblower Policy Joint Venture Policy Compensation Policy Question Title * 11. List up to three of your affiliate's most outstanding accomplishments during the past year and why they were outstanding. Question Title * 12. Please describe one of these accomplishments in detail. Question Title * 13. If there is one operational area on which your affiliate could use advice or help, please describe that need below. Question Title * 14. If your affiliate has advice or a tool you would like to share with other affiliates, please note here. Question Title * 15. Identify up to three issues, policy or otherwise, that concern your affiliate. Question Title * 16. Do you connect with other affiliates or affiliate leaders in your region? Yes No Question Title * 17. If you do connect with other affiliates or their leaders in your region, check all the answers below that describe that connection. Planning and/or participating in regional conferences. Providing seed money for regional conferences. Exchanging journals or newsletters. Planning and/or participating in one another's conferences. Advertising one another's conferences. Following up after the Affiliate Leadership Conference. Networking with other affiliate leaders. Sharing ideas on affiliate projects or management. Other (please specify) Question Title * 18. Please check all the reasons that your affiliate does not connect with other affiliates in your region or their leaders. We don't know who they are. We don't have contact information for them. We never thought of it. We are too busy with our own projects. Other (please specify) Question Title * 19. The following items must be sent by email to affsec@ncte.org or snail mail to NCTE Affiliate Office, 1111 W. Kenyon Rd., Urbana, IL 61801 by July 15. Roster of officers and NCTE Affiliate Director Form, including position titles, street addresses, telephone numbers, and emails. A statement verifying that all your officers are members of NCTE. The affiliate's budget / financial statement for the past year. Use your own form or this one. The affiliate's most recent constitution. The affiliate's Policy on Involvement of People of Color. View NCTE's Policy as a model. Minutes of all meetings the affiliate had this past year. FYI--if you add affsec@ncte.org to the roster of officers to receive minutes, we'll get them throughout the year. The Information Exchange Agreement or the affiliate's wish not to participate. Copies of any affiliate newsletters and journals. If you haven't already put NCTE Affiliate Office, 1111 W. Kenyon Rd., Urbana, IL 61801; affsec@ncte.org on your list of "members" to receive your publications, please do so now. The following questions concern your affiliate's relationship with your Regional Representative to the NCTE Standing Committee on Affiliates (SCOA). Question Title * 20. Please check all the answers that apply concerning the monthly email newsletter sent to affiliate leaders by the NCTE Standing Committee on Affiliates. Our affiliate leaders receive the newsletter. We forward the newsletter to our members. We repurpose the news from the newsletter into our newsletter. We put news from the newsletter on our website. We act on the information offered (e.g. we apply for an award or register for an online conversation). We are not receiving the newsletter. Other (please specify) Question Title * 21. Please describe what in the newsletter is most useful to you. Question Title * 22. Please describe what you don't see but would like to see in the newsletter. Question Title * 23. Does your affiliate know about the sessions the NCTE Standing Committee on Affiliates sponsors each year at the NCTE Annual Convention? Does a representative of your affiliate attend these sessions? We don't know We don't attend We attend sometimes Yes, we attend Two Concurrent Sessions noted as sponsored by the Standing Committee on Affiliates (SCOA) Two Concurrent Sessions noted as sponsored by the Standing Committee on Affiliates (SCOA) We don't know Two Concurrent Sessions noted as sponsored by the Standing Committee on Affiliates (SCOA) We don't attend Two Concurrent Sessions noted as sponsored by the Standing Committee on Affiliates (SCOA) We attend sometimes Two Concurrent Sessions noted as sponsored by the Standing Committee on Affiliates (SCOA) Yes, we attend Affiliate Representatives Meeting on Friday (just before the Board of Directors Meeting) Affiliate Representatives Meeting on Friday (just before the Board of Directors Meeting) We don't know Affiliate Representatives Meeting on Friday (just before the Board of Directors Meeting) We don't attend Affiliate Representatives Meeting on Friday (just before the Board of Directors Meeting) We attend sometimes Affiliate Representatives Meeting on Friday (just before the Board of Directors Meeting) Yes, we attend Affiliate Breakfast on Sunday Affiliate Breakfast on Sunday We don't know Affiliate Breakfast on Sunday We don't attend Affiliate Breakfast on Sunday We attend sometimes Affiliate Breakfast on Sunday Yes, we attend Question Title * 24. In what ways can your NCTE Standing Committee on Affiliates regional representative help you? The following questions concern your relationship with the National Council of Teachers of English (NCTE). Question Title * 25. Please list recommendations or items that NCTE can do to serve your affiliate better. Question Title * 26. Does your affiliate know about the NCTE Policy Analysis Initiative? Yes No Question Title * 27. Would you like to work more closely with your policy analysts? Yes No Thank you for submitting your 2018 Affiliate Annual Report Survey! The data you've provided meets one of the constitutional requirements of affiliation with NCTE and it is very important to help us learn more about your affiliate as we plan future programming with you in mind. Done