2025-28 Application to Host WIAA Track & field State Championships

EVENT OVERVIEW:

Host Profile:
The Washington Interscholastic Activities Association (WIAA) was founded in 1905 as a voluntary, self-supported non-profit organization to administer the junior and senior high school athletic and activities programs in the state of Washington. The WIAA currently serves approximately 400 member high schools and 400 member middle schools and operates over 120+ High School State Championship events each school year.

Track & Field Contact: Justin Kesterson, WIAA Assistant Executive Director

Event Profile: The WIAA State Track and Field Championships are the culmination of the high school track and field season. Member schools are divided into six classifications (4A, 3A, 2A, 1A, 2B, 1B). Most recently, two sites have been used to host the large school (4A, 3A, 2A) meet and small school (1A, 2B, 1B) meet. The WIAA is exploring possible revisions to these meets, potentially requiring a third site which could reduce the meet to a two-day event. Please include information for a two-day and the standard three-day event. These championships bring together student-athletes, coaches, fans, parents, officials, and other spectators from all over Washington State.

Event Extent and Corresponding Dates:
The WIAA is looking to secure a facility for the next four years of the allocation cycle, then will consider a longer contract.

2025	2026	2027	2028
May 29-31	May 28-30	May 27-29	May 25-27

Projected Team & Attendee Profile:

Track and Field officials from across the stat.
Families and classmates of the participating student-athletes
WIAA Staff, Event Staff, Sponsors and Vendors

Facility Requirements:

Facility Requirements: The large scale of this event requires room for at least 21 mats be placed on a surface.

Facility Requirements:
The large scale of this event requires room for at least 21 mats be placed on a surface.

Requirements:

Facility with ticket gate / pass gate entrances with ease of managing and separating participants and spectators.
Restrooms.
Sound System.
Internet Access (open for streaming, live scoring, and social media.)
Booth / Designated area for media, streaming, event staff.
Private meeting area for officials and volunteers.
Sufficient Parking for spectators and participants including school busses.
Sufficient Seating for spectators.
Emergency Action Plan.
Space for vendor/sponsor displays/booths.
All track and field event needs (hurdles, pads, pits, throws areas)
8-lane track minimum
Multiple long/triple jump pits

Preferred:

Ice / water on site for sports medicine.
Concessions for spectators or allowance for outside vendors.
Video Scoreboard.
Covered seating for spectators.

Host Responsibilities:

On-site Event Manager.
Facility maintenance, course set-up and management.
Placement of WIAA signage.
Custodial/clean up.
Ticket sellers/ticket takers.
Pass gate for teams and officials.
Parking attendants/traffic flow.
PA Announcer(s).
Security
Hospitality area (with food and beverages) for working media and tournament staff.
Scheduling of officials.
Credential and packet distribution.

WIAA Responsibilities:

Scheduling of officials.
Media coordination.
Streaming.
Credential distribution.
Trophies and awards.
Tournament schedule and operation.
Athletic trainer/Sports Medicine scheduling.
On-site signage and marketing.
Ticketing (online).
Timing.

Hotel Requirements:
The host city must have access to safe, reasonably priced hotel rooms for schools that must travel. Each school will have 1-6 team members, 1-2 coaches. In addition, there may been the need for up to 5-10 hotel rooms for up to three (3) nights for officials, event staff or WIAA executive board members.

Community Involvement:
Seeking community involvement is encouraged to enhance the event for participants and spectators alike. Hosts that can provide meals, gifts and courtesy relationships are preferred. The WIAA reserves the right to determine any promotion of such involvement and to review the details of any agreements.

Recent/Current Site:

Mt. Tahoma HS (Tacoma) – 4A/3A/2A
Zaepfel Stadium (Yakima) – 1A/2B/1B
Roos Field (Cheney) – 1A/2B/1B

Attendance: Attendance averages between 2,500-5K per site.

Financial Agreement:
It shall be the decision of the bidding organization as to the amount of the financial aspect / agreement in their bid, and if so, what that amount shall be. Any costs to the WIAA must be outlined in the proposal. The host can retain all parking and concessions, provided that complimentary parking is provided for WIAA staff and officials, as well as team busses. If charging for parking, the rate must be included in this bid for review. The WIAA retains the right to establish ticket prices.

BID TIMELINE: Open now - January 26, 2024, 11:59PM
SITE VISIT(S): TBD
BOARD DECISION: March 2023
SPORT CONTACT: Justin Kesterson, WIAA Assistant Executive Director, (425) 988-6155, jkesterson@wiaa.com