EVENT OVERVIEW

Host Profile:
The Washington Interscholastic Activities Association (WIAA) was founded in 1905 as a voluntary, self-supported non-profit organization to administer the junior and senior high school athletic and activities programs in the state of Washington. The WIAA currently serves approximately 400 member high schools and 400 member middle schools and operates over 120+ High School State Championship events each school year.

Event Profile:
The WIAA Fastpitch Softball State Championships are the culmination of the high school fastpitch season. Member schools are divided into six classifications of play (4A, 3A, 2A, 1A, 2B and 1B). The 1A and 3A tournaments are conducted over three days, while the rest are conducted over two days. Each classification brings eight (8) to 20 teams to participate in a double elimination tournament played over two days. These championships bring together student-athletes, coaches, fans, parents, officials, and other spectators from all over Washington State.

Event Extent and Corresponding Dates:
The WIAA is looking to secure a facility for four (4) consecutive spring seasons, with each tournament taking place at the end of May from 2025 to 2028.

2025 2026 2027 2028
1A, 3A: May 29-31
1B, 2B, 2A, 4A: May 30-31		 1A, 3A: May 28-30
1B, 2B, 2A, 4A: May 29-30		 1A, 3A: May 27-29
1B, 2B, 2A, 4A: May 28-29		 1A, 3A: May 25-27
1B, 2B, 2A, 4A: May 26-27


Projected Team & Attendee Profile (Subject to Change):
  • 1B: 8 high school teams and their coaching staff
  • 2B, 1A:  12 high school teams and their coaching staff
  • 2A, 4A: 16 high school teams and their coaching staff
  • 3A: 20 high school teams and their coaching staff
  • 12-14 high school fastpitch officials from across the state
  • Families and classmates of the participating student-athletes
  • WIAA Staff, Event Staff, Sponsors and Vendors
Facility Requirements: Four (4) approved competition fields (turf or high-quality natural grass). Fields must be capable of withstanding multiple games in two days. 
  • Fully fenced facility with ticket gate / pass gate entrances with ease of managing and separating participants and spectators.
  • Warm up space outside of the playing field.
  • Ability to have outfield fences set at 220-230’ distance.
  • Restrooms.
  • Lights / Scoreboard / Sound System 
  • Internet Access (open for streaming, live scoring, and social media)
  • Booth / Designated area for media, streaming, event staff. Accommodate up to 6.
  • Private meeting area for up to 12 officials.
  • Sufficient Parking for spectators and participants including school busses.
  • Sufficient Seating for spectators including space for students and ability to adequately separate school communities. 
  • Emergency Action Plan 
  • Space for vendors / sponsors to set up.
Additional Preferred Amenities:
  • Ice / water on site for sports medicine.
  • Concessions for spectators or allowance for outside vendors
Hotel Requirements: The host city must have access to safe, reasonably priced hotel rooms for schools that must travel. Each team will have approximately 15-20 student-athletes, 2-4 coaches, 2-4 school administrators. In addition, there may been the need for up to 14 hotel rooms for two nights for officials, event staff or WIAA executive board members. 

Community Involvement: Seeking community involvement is encouraged to enhance the event for participants and spectators alike. Hosts that can provide meals, gifts and courtesy relationships are preferred. The WIAA reserves the right to determine any promotion of such involvement and to review the details of any agreements. 

Recent Sites/Current Sites: Gateway / Kiwanis (Yakima), Columbia Playfield (Richland), Carlon Park (Selah), Regional Athletic Complex (Olympia)

Financial Agreement: It shall be the decision of the bidding organization as to the amount of the financial aspect / agreement in their bid, and if so, what that amount shall be. Any costs to the WIAA must be outlined in the proposal. The host can retain all parking and concessions, provided that complimentary parking is provided for WIAA staff and officials, as well as team busses. If charging for parking, the rate must be included in this bid for review. The WIAA retains the right to establish ticket prices.

BID TIMELINE: Open now - January 12, 2024, 11:59PM
SITE VISIT(S): TBD
BOARD DECISION: March 2024
SPORT CONTACT: Cindy Adsit, WIAA Assistant Executive Director

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