Safety & Risk Management Assessment

Meeting and Event Organizers:

MPI appreciates your time in taking this short survey around your safety and risk management planning processes. MPI will use the results of this survey to identify areas in which additional resources are needed to help our community keep attendees safe at meetings and events around the world. In reviewing the questions, please keep the following definitions in mind.

-Safety = the feeling of being free from harm/danger
-Security = measures to prevent harm/danger
-Emergency planning = established organizational procedures for emergency response

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* 1. How many years of experience do you have planning meetings?

0-3 years

4-10 years

11-20 years

20+ years

I'm currently retired

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* 2. Is security planning part of your regular event planning process?

Yes

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* 3. Is emergency management planning part of your regular event planning process?

Yes

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* 4. How often do you update your written security plans?

We don't have a written plan.

We don't update our plan.

We update our plan sporadically.

We update our plan once a year.

We update our plan for each event.

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* 5. Do you have a written plan for emergency management?

Yes

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* 6. Do you have a crisis communication plan specific to your meetings and events?

Yes

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* 7. What percent of your budget is spent on emergency management planning and security?

None

1-3%

4-6%

7-10%

+10%

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* 8. Do you bring in outside consultants to help with your security and emergency management planning?

Yes

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* 9. Which of these do you include in your emergency management plan? (choose all that apply)

Man-made threats (terrorism, altercation)

Natural threats (floods, fires)

Biological threats (Zika, legionnaires)

Cybersecurity threats (ransomware, privacy breach)

Other (please specify)

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* 10. What information do you use to form your emergency management plan? (choose all that apply)

Attendee demographics

Venue information

Local police/crime reports

Neighborhood demographics

Local newspapers

Event content/speakers

Regional emergency management office

Travel advisories

Paid services (DMC, security/cyber security consultant)

Tourism bureau

DMO/CVB

Government resources/agency

Company resources

Weather services

Other (please specify)

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* 11. Do you train your staff in any of the following areas? (choose all that apply)

CPR

AED

First aid

Tourniquet

Active shooter

Hazardous materials handling

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* 12. Who do you rely on to take the lead during an emergency before first responders arrive?

Events team

Event owner

Venue staff/security

Other (please specify)

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* 13. How comfortable do you feel with your role in the case of an emergency?

A great deal

A lot

A moderate amount

A little

None at all

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* 14. Do you collect emergency contact information from your attendees? (choose all that apply)

Attendee contact

Family/Friend contact

Secretary/admin contact

Other (please specify)

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* 15. Do you ask potential suppliers if they conduct regular staff background checks?

Always

Usually

Sometimes

Rarely

Never

Safety & Risk Management Assessment

Meeting and Event Organizers:

Question Title

* 1. How many years of experience do you have planning meetings?

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* 2. Is security planning part of your regular event planning process?

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* 3. Is emergency management planning part of your regular event planning process?

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* 4. How often do you update your written security plans?

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* 5. Do you have a written plan for emergency management?

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* 6. Do you have a crisis communication plan specific to your meetings and events?

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* 7. What percent of your budget is spent on emergency management planning and security?

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* 8. Do you bring in outside consultants to help with your security and emergency management planning?

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* 9. Which of these do you include in your emergency management plan? (choose all that apply)

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* 10. What information do you use to form your emergency management plan? (choose all that apply)

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* 11. Do you train your staff in any of the following areas? (choose all that apply)

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* 12. Who do you rely on to take the lead during an emergency before first responders arrive?

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* 13. How comfortable do you feel with your role in the case of an emergency?

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* 14. Do you collect emergency contact information from your attendees? (choose all that apply)

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* 15. Do you ask potential suppliers if they conduct regular staff background checks?

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* 16. What is your biggest challenge during the safety and risk management planning process?

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* 17. What resources do you need to help inform your safety and risk management planning process?