The g2 Adequacy SurveyProvide a little information about you and your and company, answer some questions, then set up a call with Marc so you can discuss the results with him. He will give you feedback and suggestions for moving forward.

Question Title

* 1. How many employees are there in your company?

Between 1 and 5

Between 6 and 20

More than 20

Question Title

* 2. Annual revenues

Less than 2 million

Between 2 million and 10 million

Greater than 10 million

Question Title

* 3. Type of company

Non Profit

For Profit

For Profit - Small Business Concern as defined by 13-CFR-121

Other

Question Title

* 4. How many federal grants/contracts do you currently have?

Between 2 and 5

More than 5

Question Title

* 5. Are you SBIR / STTR funded? (Check all that apply)

Yes - National Institutes for Health

Yes - Department of Defense

Yes - Department of Energy

Yes - National Science Foundation

Yes - Other

Yes - Phase I

Yes - Phase II

Don't Know

Question Title

* 6. Do you have a negotiated indirect cost rate?

Yes

I am not sure what a negotiated indirect cost rate is

Question Title

* 7. Which agency did you negotiated your rate with?

National Institutes for Health

Department of Defense

Department of Energy

National Science Foundation

Other Agency

I don't have a negotiated rate

Question Title

* 8. Which agency do you receive the most amount of money from?

National Institutes for Health

Department of Defense

Department of Energy

National Science Foundation

Other Agency

I have not received a federal award yet

Question Title

* 9. What is your accountant’s experience level? (Check all that apply)

Certified Public Accountant

Very experienced, more than 10 years experience working with federal grants and contracts

Has experience as an accountant, but doesn't fully understand the federal rules and regulations

Has a basic knowledge of bookkeeping

We don't have a designated "accountant" per se, we are doing it ourselves

We outsource our accounting function

Question Title

* 10. Have you been audited. (Check all that apply)

Financial Statement Audit

Uniform Guidance Audit

DCAA Audit

Other federal agency audit/review eg. NSF CAAR Review

We have not been audited

Question Title

* 11. What accounting software do you use?

Question Title

* 12. Do you reconcile your bank account monthly?

Yes

Question Title

* 13. Are you using GAAP basis of accounting?

Yes

Don't know

Question Title

* 14. Do you use accounts payable?

Yes

Don't Know

Question Title

* 15. Is your chart of accounts set up to allow for costs to be categorized as direct, indirect and unallowable?

Yes

Question Title

* 16. Does your accountant understand the difference between, direct costs, indirect costs, and unallowable costs?

Yes

Don't know

Question Title

* 17. Does your accountant understand which costs are allowable and which ones are not, according to the Federal Regulations and the agency specific requirements?

Yes

Don't know

Question Title

* 18. Does your accountant understand proper cutoff?

Yes

Don't know

Question Title

* 19. Does your accountant understand who has title to purchased equipment? In some cases, even if you paid for it, the government may own it.

Yes

Don't know

Question Title

* 20. Are you coding your invoices with job numbers and g/l account numbers and is someone signing off as approved to pay?

Yes

Don't know

Question Title

* 21. Do you use timesheets? (Check all that apply)

We do not use timesheets.

We use an electronic time-tracking software

Prepared manually in ink

Prepared daily

Signed and dated by employee

Signed and dated by supervisor

Collected at the end of the payroll period

Accounts for 100% / all time of the employee. Direct, Indirect, PTO, etc. Paid or not.

Provide training to your employees on how to prepare a compliant timesheet

Provide a listing of project numbers and their descriptions to the employee

Question Title

* 22. Does your accounting system distribute labor to each cost category? Ie direct labor/project, indirect labor, bid and proposal labor, etc.

Yes

Don't know

Question Title

* 23. Do you reconcile your labor per the general ledger to the quarterly 941s?

Yes

Don't know

Question Title

* 24. Do you maintain a log and take inventory of government equipment/property?

Yes

N/A

Question Title

* 25. Do you maintain all receipts and invoices to support all expenses of the company?

Yes

Question Title

* 26. Does your accounting system allocate indirect costs to intermediate and final cost objectives based on a “logical and consistent method”, at least monthly?

Yes

Don't know

Question Title

* 27. Does your accounting system accumulate direct costs by contract/grant budget category?

Yes

Don't know

Question Title

* 28. Does your accounting system produce monthly job cost reports that include the following? (Check all that apply)

Yes

Shows charges to contracts & grants by cost category

Supports and reconciles to government billings/draw downs

Shows direct costs by project

Shows the allocation of indirect costs to projects

Shows current period costs

Shows year to date costs

Shows inception to date costs

Compares budgeted to actual amounts

Identifies each project separately

Identifies the contract/grant ID number

Question Title

* 29. Do you reconcile the job cost reports with the general ledger on at least a monthly basis?

Yes

Don't know

Question Title

* 30. Does your accounting system produce monthly indirect cost rate reports?

Yes

Don't know

Question Title

* 31. Is your accounting system capable of tracking all matching and cost sharing commitments? Ensuring that no federal funds are used to meet the requirement?

Yes

Don't know

Question Title

* 32. Do you have the following written policies? (Check all that apply)

Record retention policy

Conflict of interest policy

Procurement policy

Travel reimbursement policy

Cash management policy

Capitalization policy

Bonus or incentive plan policy

Matching and cost sharing policy

Sub contract / sub grantee monitoring policy

Data security plan

Employee Personnel Policy Manual

Accounting Policies and Procedures Manual

Question Title

* 33. Are all new grants and contracts (and modifications) summarized in a contract briefing summary document? This executive summary should outline the major financial highlights and budgetary constraints of each cost category of the project and major compliance requirements. For example if there is a salary cap or not.

Yes

Don't know

Question Title

* 34. Are you monitoring the period of performance dates for all active contracts and grants? Is management made aware of all projects when they hit the 80% spent point or have 2 months prior to ending so they can be spent out or extended?

Yes

Don't know

Question Title

* 35. Are you tracking indirect rate over/underruns and recording the adjustments in the general ledger as necessary?

Yes

Don't know

Question Title

* 36. Do you document all draws and billings, and maintain supporting records which tie back to the draws/invoice?

Yes

Don't know

Question Title

* 37. Are you preparing and submitting timely and accurate financial reports and technical reports?

Yes

Don't konw

Question Title

* 38. Do you have written contract agreements with all your sub contractors?

Yes

N/A

The g2 Adequacy SurveyProvide a little information about you and your and company, answer some questions, then set up a call with Marc so you can discuss the results with him. He will give you feedback and suggestions for moving forward.

Question Title

* 1. How many employees are there in your company?

Question Title

* 2. Annual revenues

Question Title

* 3. Type of company

Question Title

* 4. How many federal grants/contracts do you currently have?

Question Title

* 5. Are you SBIR / STTR funded? (Check all that apply)

Question Title

* 6. Do you have a negotiated indirect cost rate?

Question Title

* 7. Which agency did you negotiated your rate with?

Question Title

* 8. Which agency do you receive the most amount of money from?

Question Title

* 9. What is your accountant’s experience level? (Check all that apply)

Question Title

* 10. Have you been audited. (Check all that apply)

Question Title

* 11. What accounting software do you use?

Question Title

* 12. Do you reconcile your bank account monthly?

Question Title

* 13. Are you using GAAP basis of accounting?

Question Title

* 14. Do you use accounts payable?

Question Title

* 15. Is your chart of accounts set up to allow for costs to be categorized as direct, indirect and unallowable?

Question Title

* 16. Does your accountant understand the difference between, direct costs, indirect costs, and unallowable costs?

Question Title

* 17. Does your accountant understand which costs are allowable and which ones are not, according to the Federal Regulations and the agency specific requirements?

Question Title

* 18. Does your accountant understand proper cutoff?

Question Title

* 19. Does your accountant understand who has title to purchased equipment? In some cases, even if you paid for it, the government may own it.

Question Title

* 20. Are you coding your invoices with job numbers and g/l account numbers and is someone signing off as approved to pay?

Question Title

* 21. Do you use timesheets? (Check all that apply)

Question Title

* 22. Does your accounting system distribute labor to each cost category? Ie direct labor/project, indirect labor, bid and proposal labor, etc.

Question Title

* 23. Do you reconcile your labor per the general ledger to the quarterly 941s?

Question Title

* 24. Do you maintain a log and take inventory of government equipment/property?

Question Title

* 25. Do you maintain all receipts and invoices to support all expenses of the company?

Question Title

* 26. Does your accounting system allocate indirect costs to intermediate and final cost objectives based on a “logical and consistent method”, at least monthly?

Question Title

* 27. Does your accounting system accumulate direct costs by contract/grant budget category?

Question Title

* 28. Does your accounting system produce monthly job cost reports that include the following? (Check all that apply)

Question Title

* 29. Do you reconcile the job cost reports with the general ledger on at least a monthly basis?

Question Title

* 30. Does your accounting system produce monthly indirect cost rate reports?

Question Title

* 31. Is your accounting system capable of tracking all matching and cost sharing commitments? Ensuring that no federal funds are used to meet the requirement?

Question Title

* 32. Do you have the following written policies? (Check all that apply)

Question Title

Question Title

* 34. Are you monitoring the period of performance dates for all active contracts and grants? Is management made aware of all projects when they hit the 80% spent point or have 2 months prior to ending so they can be spent out or extended?

Question Title

* 35. Are you tracking indirect rate over/underruns and recording the adjustments in the general ledger as necessary?

Question Title

* 36. Do you document all draws and billings, and maintain supporting records which tie back to the draws/invoice?

Question Title

* 37. Are you preparing and submitting timely and accurate financial reports and technical reports?

Question Title

* 38. Do you have written contract agreements with all your sub contractors?

Question Title

* 39. Do you file your tax return and pay your taxes timely?

Question Title

* 40. Contact Info.

The g2 Adequacy Survey

Provide a little information about you and your and company, answer some questions, then set up a call with Marc so you can discuss the results with him. He will give you feedback and suggestions for moving forward.