Grant Coordinator Agreement

Please review the statements below and sign by typing your name and employee identification number to verify you have completed the agreement.

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* 1. I understand that I must complete both the internal and funder reporting requirements in order to remain in compliance.  Internal reporting requirements will be outlined during your orientation and funder reporting will be outlined in the grant application or award agreement.

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* 2. I understand that I must maintain an accurate record of my budget to ensure my department's general ledger does not assume grant related expenses.  Furthermore, I understand I must ensure all expenses are used only toward the grant objectives except where a shared use agreement is in place.  Staffing resources can only be used on (or in support of) activities that are outlined in the grant agreement.  Equipment, supplies, and other resources can only be used by staff in the carrying out of grant activities.

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* 3. I understand that if my project falls out of compliance on reporting or outcomes that the GAO will work with me to establish a corrective action plan.  Thereafter, I must maintain satisfactory communication and progress toward the agreed upon plan or the GAO can take action including but not limited to: withholding grant reimbursements, charging back grant expenses to my department, billing my department for extra GAO services rendered on the corrective action plan, moving my project under different leadership, and/or cancelling my project.

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* 4. I understand that I am responsible to track the data necessary to both process improvement and outcomes reporting.  This includes coordinating data collection with both existing system resources and any additional tools required by the project.

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* 5. I understand that at the close of the grant, any ongoing expenses or grant budget deficits will be assumed by my department.  Furthermore, any ongoing operational expenses will need to be approved through the appropriate Department Head and/or Administration prior to the end of the grant, otherwise they will cease.  This means staff positions will be eliminated, subscriptions will be cancelled, etc.

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* 6. I promise to do my best to passionately pursue the best outcomes for both the beneficiaries of my project and the organization.

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