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M3 Human Capital Management HR Compliance Checklist

At M3 Human Capital Management, we believe in a collaborative approach to Human Resource Management, building solutions with our clients, while ensuring that they comply to all relevant legislation and best practice guidelines.

To this end, please use the HR Compliance Checklist to assess and determine your needs in terms of HR compliance.
1.Company name:
2.Email address (to receive the report):
3.Do you have the relevant legislative posters displayed in the workplace (BCEA, EEA, OHSA, Minimum Wage Act, Sectoral Determination or Bargaining Council Agreement)?
4.Do all personnel have a signed contract of service in a standardised format, including all relevant documents?
5.Do you have an updated job description for every employee on record (to be included with their contracts)?
6.Have you updated your policies and employment contracts with the amended parental and family responsibility leave?
7.Are your employment contracts purpose-built regarding legislation applicable to your industry?
8.Does your employment contract pro-actively provide for permission (deductions, medical/alcohol/drug testing, cameras, etc), time periods (probation, short-time, retirement, notice periods, etc), confidentiality, restraint of trade, etc ?
9.Do you have all essential employee information, such as employees’ names and ID numbers, start date, next of kin, income tax numbers, home address, and so forth?
10.Do you have a personnel policy in place that govern how to deal with a human resources or personnel related situations?
11.Do you protect your business with policies - smoking, cell phone, use of “dagga”, internet, social media, vehicle usage, damage to company property etc.?
12.Are your employees informed about remuneration principles in your company - such as information related to payslips/envelopes, minimum wage, overtime, paid leave, working hours?
13.Have each job been graded in order to comply with the Equal pay for work of equal value principle (outlined in the EEA)?
14.Are you UIF compliant - including monthly declaration and payments?
15.Do you have a business letterhead (as required by the Department of Labour)?
16.Do you have your Commission of Occupational Injuries and Diseases Act (COIDA) registration number and proof of payments?
17.Do you comply with the Occupational Health and Safety Act’s requirements?
18.Do you comply with the Employment Equity Act’s requirements (including EE Committee, signed constitution, approved EE Plan submitted, quarterly EE meetings, annual EE reporting to Department of Labour)?
19.Do you comply with the Skills Development Act’s requirements to claim back Skills Development Levies from the relevant Seta (ATR, WSP, PIVOTAL training)?
20.Are you informed and up to date regarding the latest information, legislation amendments and rulings?
21.Are you informed regarding legal requirements of leave - annual, maternity, parental, sick, family responsibility, etc.?
22.Do you have a disciplinary code which is relevant and up to date?
23.Do you know the stages of progressive discipline and how to enforce it?
24.Who are the role players and their responsibilities during a disciplinary hearing; do you do what is required to ensure fair labour practice?
25.Do you make use of an independent party, that has the correct knowledgeable, to chair disciplinary hearings?
26.Do you have sound and correct procedures in place for use by the employer and the employee - discipline, appeal, grievance, poor work performance, etc?
27.Do you know your rights regarding trade union activities?
28.Do you actively and educate, inform and train your employees on the Basic conditions-, Labour relations, Health and Safety act, HIV awareness etc.?
29.Are you up to date with statutory legal payments? (UIF, PAYE, SDL, WCA etc.)
30.Are you applying a performance management system in order to measure and improve the outputs of your employees in a fair manner?
31.Do you have employees residing or living on your property?
32.If yes on the above, do you have a housing agreement with each occupant?
33.If yes on the previous question, have you conducted the annual housing audit, (ESTA and PIE act) during the past 12 months?
34.Do you understand your organizational culture and the impact it has on employee engagement, performance and retention?
Current Progress,
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