Virtual AGMs Survey

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* 1. Where is your condo located?

GTA (including Toronto, York, Peel, Halton, Durham....)

Eastern Ontario (including Ottawa, Kingston, Cornwall...)

Golden Horseshoe (including Hamilton, Burlington, St.Catharines, Milton, Caledonia, Simcoe..)

London area (London, Sarnia, Chatham -Kent....)

Windsor-Essex county (Windsor etc...)

Huronia (Barrie etc...)

Grand-River (Guelph, Waterloo, Kitchener, Cambridge, Brantford...)

Northern Ontario (Sudbury, North-Bay, Timmins...)

NorthWestern Ontario (Thunder Bay etc...)

Not sure

Outside of Ontario

Other (please specify)

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* 2. What city is your condominium corporation located in?

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* 3. What is your relationship to this condominium corporation? (Chose the one that describes you best)

I'm on the board of directors

I'm an owner (but not on the board)

I'm a tenant (but not on the board)

I'm their condo manager

I'm a service provider

Other (please specify)

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* 4. How many units do you have in your corporation?

Less than 25 units

26 to 100 units

101 to 250 units

251 to 500 units

501 to 750 units

More than 750 units

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* 5. Have you held a virtual AGM?

Yes

Not yet but we're planning on holding one (It may be too early for you to take this survey)

No and we are not planning on holding one (This is likely not a survey for you)

IF you're not planning on holding one, why not?

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* 6. Who hosted your virtual AGM?

Gowling Condo Votes' platform

Condo Voter

Get Quorum

Our manager's platform

Our lawyer's platform

We hosted it ourselves

Other (please specify)

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* 7. How was your overall experience with this provider?

Other (please specify)

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* 8. What did you like best or least about them?

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* 9. How could virtual meeting providers improve their product/service? (Think both from the directors/manager's perspective as from the owner's perspective).

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* 10. If you know, which platform was used?

Zoom

Go To webinar

Microsoft Teams

Google Duo

Webex

Blackboard

Other (please specify)

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* 11. Who chaired the meeting?

One of the directors

Our manager

Our lawyer

The platform provider (Condo Voter, Get Quorum, etc)

Other (please specify)

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* 12. What votes took place? Check as many as applicable

Directors election

Directors' removal

Voted on by-law(s)

Voted on rule(s)

Auditor's appointment

Approval of past minutes

Other (please specify)

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* 13. If you had a director's election, how were candidates able to introduce themselves?

On paper only as part of the AGM package

They were able to be heard during the meeting (but not seen) by owners during the meeting

They were able to be heard and seen by owners during the meeting

Feel free to comment

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* 14. To elect directors or vote on a by-law, how were owners able to cast their vote? (Check as many as applicable). This question focuses on votes that are not on procedural motions.

Electronic ballots

Electronic proxies

Paper proxies

Mail in paper ballot

Show of hands

Polls

Other (please specify)

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* 15. Do you feel that electronic voting had an impact on the vote result?

Yes. Voting electronically likely changed the results (If so, how?)

No, the result was probably the same

How did voting electronically affect the result

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* 16. Were owners able to vote in advance?

Yes

No, only at the meeting

Feel free to comment

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* 17. How were proxies handed in?

We did not allow proxies

Proxies had to be submitted 24 hours in advance

Proxies had to be submitted 48 hours in advance

Proxies were dropped in a box or at management office (at the condo)

Proxies had to be sent to management/lawyer/host (email, fax, mail)

Feel free to comment

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* 18. How was your quorum?

We did not meet quorum

Quorum was lower than usual

Quorum was same as usual

Quorum was higher than usual

Quorum was much higher than usual

Feel free to comment

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* 19. How did you calculate Quorum? Check as many as applicable

We counted those who casted an electronic vote

We counted those who submitted a proxy

We counted those who logged in to participate

Other (please specify)

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* 20. How were owners able to ask questions? Check as many as are applicable.

They could raise their hands and speak

They could turn their camera on

They could write questions in the Q&A box

They could write questions in the Chat box

Questions had to be submitted in advance

Other (please specify)

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* 21. How was the length of the meeting

Shorter than usual

Same as usual

Longer than usual

Feel free to comment

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* 22. How were your usual "vocal" owners?

More quiet than usual

Same as usual

More vocal than usual

Feel free to comment

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* 23. How would you describe the mood of the meeting?

Less contentious than usual

As usual

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* 24. Before the meeting, did you feel any owner resistance/apprehension about going virtual?

Yes

Don't know

What was the most common comment of concern?

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* 25. What kind of comments did you receive after the meeting about the fact it was virtual?

Negative comments

Neutral cmoments

Positive comments

What kind of comments did you get

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* 26. How easy do you feel it was for directors to navigate through a virtual meeting?

It was technically challenging for directors

It was easy

It was very easry

Feel free to comment

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* 27. How easy do you feel it was for owners to navigate through a virtual meeting?

It was technically challenging for owners

It was easy

It was very easry

Feel free to comment

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* 28. Were some owners excluded by going with a virtual meeting?

Yes (who and how so?)

Who do you feel was excluded from virtual meetings? How so?

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* 29. How was the cost of hosting a virtual AGM?

Less costly than our in-person AGMs

Same as our in-person AGMs

More costly than our in-person AGMs

It was prohibitively costly

Feel free to comment

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* 30. Are you likely to host another virtual meeting?

Only if we have no other choice

Yes

Feel free to comment

Virtual AGMs Survey

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* 1. Where is your condo located?

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* 2. What city is your condominium corporation located in?

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* 3. What is your relationship to this condominium corporation? (Chose the one that describes you best)

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* 4. How many units do you have in your corporation?

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* 5. Have you held a virtual AGM?

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* 6. Who hosted your virtual AGM?

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* 7. How was your overall experience with this provider?

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* 8. What did you like best or least about them?

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* 9. How could virtual meeting providers improve their product/service? (Think both from the directors/manager's perspective as from the owner's perspective).

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* 10. If you know, which platform was used?

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* 11. Who chaired the meeting?

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* 12. What votes took place? Check as many as applicable

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* 13. If you had a director's election, how were candidates able to introduce themselves?

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* 14. To elect directors or vote on a by-law, how were owners able to cast their vote? (Check as many as applicable). This question focuses on votes that are not on procedural motions.

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* 15. Do you feel that electronic voting had an impact on the vote result?

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* 16. Were owners able to vote in advance?

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* 17. How were proxies handed in?

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* 18. How was your quorum?

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* 19. How did you calculate Quorum? Check as many as applicable

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* 20. How were owners able to ask questions? Check as many as are applicable.

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* 21. How was the length of the meeting

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* 22. How were your usual "vocal" owners?

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* 23. How would you describe the mood of the meeting?

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* 24. Before the meeting, did you feel any owner resistance/apprehension about going virtual?

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* 25. What kind of comments did you receive after the meeting about the fact it was virtual?

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* 26. How easy do you feel it was for directors to navigate through a virtual meeting?

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* 27. How easy do you feel it was for owners to navigate through a virtual meeting?

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* 28. Were some owners excluded by going with a virtual meeting?

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* 29. How was the cost of hosting a virtual AGM?

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* 30. Are you likely to host another virtual meeting?

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* 31. Feel free to provide your email address, in case we want to follow up with you.