Virtual AGMs Survey Question Title * 1. Where is your condo located? GTA (including Toronto, York, Peel, Halton, Durham....) Eastern Ontario (including Ottawa, Kingston, Cornwall...) Golden Horseshoe (including Hamilton, Burlington, St.Catharines, Milton, Caledonia, Simcoe..) London area (London, Sarnia, Chatham -Kent....) Windsor-Essex county (Windsor etc...) Huronia (Barrie etc...) Grand-River (Guelph, Waterloo, Kitchener, Cambridge, Brantford...) Northern Ontario (Sudbury, North-Bay, Timmins...) NorthWestern Ontario (Thunder Bay etc...) Not sure Outside of Ontario Other (please specify) OK Question Title * 2. What city is your condominium corporation located in? OK Question Title * 3. What is your relationship to this condominium corporation? (Chose the one that describes you best) I'm on the board of directors I'm an owner (but not on the board) I'm a tenant (but not on the board) I'm their condo manager I'm a service provider Other (please specify) OK Question Title * 4. How many units do you have in your corporation? Less than 25 units 26 to 100 units 101 to 250 units 251 to 500 units 501 to 750 units More than 750 units OK Question Title * 5. Have you held a virtual AGM? Yes Not yet but we're planning on holding one (It may be too early for you to take this survey) No and we are not planning on holding one (This is likely not a survey for you) IF you're not planning on holding one, why not? OK Question Title * 6. Who hosted your virtual AGM? Gowling Condo Votes' platform Condo Voter Get Quorum Our manager's platform Our lawyer's platform We hosted it ourselves Other (please specify) OK Question Title * 7. How was your overall experience with this provider? Other (please specify) OK Question Title * 8. What did you like best or least about them? OK Question Title * 9. How could virtual meeting providers improve their product/service? (Think both from the directors/manager's perspective as from the owner's perspective). OK Question Title * 10. If you know, which platform was used? Zoom Go To webinar Microsoft Teams Google Duo Webex Blackboard Other (please specify) OK Question Title * 11. Who chaired the meeting? One of the directors Our manager Our lawyer The platform provider (Condo Voter, Get Quorum, etc) Other (please specify) OK Question Title * 12. What votes took place? Check as many as applicable Directors election Directors' removal Voted on by-law(s) Voted on rule(s) Auditor's appointment Approval of past minutes Other (please specify) OK Question Title * 13. If you had a director's election, how were candidates able to introduce themselves? On paper only as part of the AGM package They were able to be heard during the meeting (but not seen) by owners during the meeting They were able to be heard and seen by owners during the meeting Feel free to comment OK Question Title * 14. To elect directors or vote on a by-law, how were owners able to cast their vote? (Check as many as applicable). This question focuses on votes that are not on procedural motions. Electronic ballots Electronic proxies Paper proxies Mail in paper ballot Show of hands Polls Other (please specify) OK Question Title * 15. Do you feel that electronic voting had an impact on the vote result? Yes. Voting electronically likely changed the results (If so, how?) No, the result was probably the same How did voting electronically affect the result OK Question Title * 16. Were owners able to vote in advance? Yes No, only at the meeting Feel free to comment OK Question Title * 17. How were proxies handed in? We did not allow proxies Proxies had to be submitted 24 hours in advance Proxies had to be submitted 48 hours in advance Proxies were dropped in a box or at management office (at the condo) Proxies had to be sent to management/lawyer/host (email, fax, mail) Feel free to comment OK Question Title * 18. How was your quorum? We did not meet quorum Quorum was lower than usual Quorum was same as usual Quorum was higher than usual Quorum was much higher than usual Feel free to comment OK Question Title * 19. How did you calculate Quorum? Check as many as applicable We counted those who casted an electronic vote We counted those who submitted a proxy We counted those who logged in to participate Other (please specify) OK Question Title * 20. How were owners able to ask questions? Check as many as are applicable. They could raise their hands and speak They could turn their camera on They could write questions in the Q&A box They could write questions in the Chat box Questions had to be submitted in advance Other (please specify) OK Question Title * 21. How was the length of the meeting Shorter than usual Same as usual Longer than usual Feel free to comment OK Question Title * 22. How were your usual "vocal" owners? More quiet than usual Same as usual More vocal than usual Feel free to comment OK Question Title * 23. How would you describe the mood of the meeting? Less contentious than usual As usual More contentious than usual Feel free to comment OK Question Title * 24. Before the meeting, did you feel any owner resistance/apprehension about going virtual? Yes No Don't know What was the most common comment of concern? OK Question Title * 25. What kind of comments did you receive after the meeting about the fact it was virtual? Negative comments Neutral cmoments Positive comments What kind of comments did you get OK Question Title * 26. How easy do you feel it was for directors to navigate through a virtual meeting? It was technically challenging for directors It was easy It was very easry Feel free to comment OK Question Title * 27. How easy do you feel it was for owners to navigate through a virtual meeting? It was technically challenging for owners It was easy It was very easry Feel free to comment OK Question Title * 28. Were some owners excluded by going with a virtual meeting? Yes (who and how so?) No Who do you feel was excluded from virtual meetings? How so? OK Question Title * 29. How was the cost of hosting a virtual AGM? Less costly than our in-person AGMs Same as our in-person AGMs More costly than our in-person AGMs It was prohibitively costly Feel free to comment OK Question Title * 30. Are you likely to host another virtual meeting? No Only if we have no other choice Yes Feel free to comment OK Question Title * 31. Feel free to provide your email address, in case we want to follow up with you. OK NEXT
