Meeting Effectiveness

1. Welcome.

Welcome to Executive Huddle's meeting effectiveness evaluation. By answering a short series of questions you'll help us where your meetings are strong and where they could use some help.

Simply click the "Next" button below to get started.

Question Title

* 1. Planning is about making sure meetings have purpose. Rate the planning of your organization's typical meetings.

	This describes us well.	We prepare like this sometimes.	Not so much.	We never plan this way.
Meeting purpose and goals are clearly defined and prominantly displayed.	Meeting purpose and goals are clearly defined and prominantly displayed. This describes us well.	Meeting purpose and goals are clearly defined and prominantly displayed. We prepare like this sometimes.	Meeting purpose and goals are clearly defined and prominantly displayed. Not so much.	Meeting purpose and goals are clearly defined and prominantly displayed. We never plan this way.
A detailed agenda with topics and times is available before and during meetings. Includes review of actions & issues from last meeting.	A detailed agenda with topics and times is available before and during meetings. Includes review of actions & issues from last meeting. This describes us well.	A detailed agenda with topics and times is available before and during meetings. Includes review of actions & issues from last meeting. We prepare like this sometimes.	A detailed agenda with topics and times is available before and during meetings. Includes review of actions & issues from last meeting. Not so much.	A detailed agenda with topics and times is available before and during meetings. Includes review of actions & issues from last meeting. We never plan this way.
The right people are present at the right time with the right info, right authority and/or skills.	The right people are present at the right time with the right info, right authority and/or skills. This describes us well.	The right people are present at the right time with the right info, right authority and/or skills. We prepare like this sometimes.	The right people are present at the right time with the right info, right authority and/or skills. Not so much.	The right people are present at the right time with the right info, right authority and/or skills. We never plan this way.
Problems are anticipated and strategies to manage them are prepared. Smooth sailing.	Problems are anticipated and strategies to manage them are prepared. Smooth sailing. This describes us well.	Problems are anticipated and strategies to manage them are prepared. Smooth sailing. We prepare like this sometimes.	Problems are anticipated and strategies to manage them are prepared. Smooth sailing. Not so much.	Problems are anticipated and strategies to manage them are prepared. Smooth sailing. We never plan this way.

Question Title

* 2. Preparation is about pre-meeting mechanics. Rate how prepared your organization is for meetings.

	We're always this prepared.	Sometimes we're organized like this.	It happens, but not often.	Never.
Participants know what is expected of them in advanced and are ready to contribute.	Participants know what is expected of them in advanced and are ready to contribute. We're always this prepared.	Participants know what is expected of them in advanced and are ready to contribute. Sometimes we're organized like this.	Participants know what is expected of them in advanced and are ready to contribute. It happens, but not often.	Participants know what is expected of them in advanced and are ready to contribute. Never.
Meeting technology (computers, projectors, screens, phones) are working and prompted and ready to go. Remote attendees included.	Meeting technology (computers, projectors, screens, phones) are working and prompted and ready to go. Remote attendees included. We're always this prepared.	Meeting technology (computers, projectors, screens, phones) are working and prompted and ready to go. Remote attendees included. Sometimes we're organized like this.	Meeting technology (computers, projectors, screens, phones) are working and prompted and ready to go. Remote attendees included. It happens, but not often.	Meeting technology (computers, projectors, screens, phones) are working and prompted and ready to go. Remote attendees included. Never.
Rooms are selected to fit the meeting. Furniture, supplies, space, oulets, etc. encourage creative & productive assembly.	Rooms are selected to fit the meeting. Furniture, supplies, space, oulets, etc. encourage creative & productive assembly. We're always this prepared.	Rooms are selected to fit the meeting. Furniture, supplies, space, oulets, etc. encourage creative & productive assembly. Sometimes we're organized like this.	Rooms are selected to fit the meeting. Furniture, supplies, space, oulets, etc. encourage creative & productive assembly. It happens, but not often.	Rooms are selected to fit the meeting. Furniture, supplies, space, oulets, etc. encourage creative & productive assembly. Never.
Flip charts, markers, supplies or technology for group memory are ample for any length meeting.	Flip charts, markers, supplies or technology for group memory are ample for any length meeting. We're always this prepared.	Flip charts, markers, supplies or technology for group memory are ample for any length meeting. Sometimes we're organized like this.	Flip charts, markers, supplies or technology for group memory are ample for any length meeting. It happens, but not often.	Flip charts, markers, supplies or technology for group memory are ample for any length meeting. Never.

Question Title

* 3. Meeting management is about how smoothly meetings run. Describe your organization's meetings.

	We always meet like this.	Some meetings run smoothly.	Occasionally things go this well.	Never happens this well.
Meetings start and end on time. Segments run remarkably close to budgeted time.	Meetings start and end on time. Segments run remarkably close to budgeted time. We always meet like this.	Meetings start and end on time. Segments run remarkably close to budgeted time. Some meetings run smoothly.	Meetings start and end on time. Segments run remarkably close to budgeted time. Occasionally things go this well.	Meetings start and end on time. Segments run remarkably close to budgeted time. Never happens this well.
People stay focused on the issue at hand. One discussion at a time is resolved before moving on.	People stay focused on the issue at hand. One discussion at a time is resolved before moving on. We always meet like this.	People stay focused on the issue at hand. One discussion at a time is resolved before moving on. Some meetings run smoothly.	People stay focused on the issue at hand. One discussion at a time is resolved before moving on. Occasionally things go this well.	People stay focused on the issue at hand. One discussion at a time is resolved before moving on. Never happens this well.
Interruptions to meetings are prevented or dealt with swiftly and subtly so no momentum is lost.	Interruptions to meetings are prevented or dealt with swiftly and subtly so no momentum is lost. We always meet like this.	Interruptions to meetings are prevented or dealt with swiftly and subtly so no momentum is lost. Some meetings run smoothly.	Interruptions to meetings are prevented or dealt with swiftly and subtly so no momentum is lost. Occasionally things go this well.	Interruptions to meetings are prevented or dealt with swiftly and subtly so no momentum is lost. Never happens this well.
Win/win decisions are made using tools that offer comparative analysis, objectivity and lead to consensus.	Win/win decisions are made using tools that offer comparative analysis, objectivity and lead to consensus. We always meet like this.	Win/win decisions are made using tools that offer comparative analysis, objectivity and lead to consensus. Some meetings run smoothly.	Win/win decisions are made using tools that offer comparative analysis, objectivity and lead to consensus. Occasionally things go this well.	Win/win decisions are made using tools that offer comparative analysis, objectivity and lead to consensus. Never happens this well.

Question Title

* 4. Intangibles can make or break meeting effectiveness. Rate the intangibles of your organization's meetings.

	Very much true for our meetings.	Sometimes this is true.	Not very often.	Never happens for us.
Members participate freely and have the opportunity to truly buy-in.	Members participate freely and have the opportunity to truly buy-in. Very much true for our meetings.	Members participate freely and have the opportunity to truly buy-in. Sometimes this is true.	Members participate freely and have the opportunity to truly buy-in. Not very often.	Members participate freely and have the opportunity to truly buy-in. Never happens for us.
Meetings are practical, dynamic and interactive. Participants are involved, excited, empowered and informed.	Meetings are practical, dynamic and interactive. Participants are involved, excited, empowered and informed. Very much true for our meetings.	Meetings are practical, dynamic and interactive. Participants are involved, excited, empowered and informed. Sometimes this is true.	Meetings are practical, dynamic and interactive. Participants are involved, excited, empowered and informed. Not very often.	Meetings are practical, dynamic and interactive. Participants are involved, excited, empowered and informed. Never happens for us.
There is a sense of accomplishment and a feeling of progress. People look forward to meetings that assist their work.	There is a sense of accomplishment and a feeling of progress. People look forward to meetings that assist their work. Very much true for our meetings.	There is a sense of accomplishment and a feeling of progress. People look forward to meetings that assist their work. Sometimes this is true.	There is a sense of accomplishment and a feeling of progress. People look forward to meetings that assist their work. Not very often.	There is a sense of accomplishment and a feeling of progress. People look forward to meetings that assist their work. Never happens for us.
The tone of meetings is positive regardless of topic. Discussions are professional, respectful, all opinions valued.	The tone of meetings is positive regardless of topic. Discussions are professional, respectful, all opinions valued. Very much true for our meetings.	The tone of meetings is positive regardless of topic. Discussions are professional, respectful, all opinions valued. Sometimes this is true.	The tone of meetings is positive regardless of topic. Discussions are professional, respectful, all opinions valued. Not very often.	The tone of meetings is positive regardless of topic. Discussions are professional, respectful, all opinions valued. Never happens for us.

Question Title

* 5. Meetings are only useful if work gets done. Rate how well your meetings deliver results.

	We always get these results.	This often describes our meetings.	We do this occasionally.	Not even close.
The meeting purpose and goals are achieved. The sponsor will surely be pleased with the outcome.	The meeting purpose and goals are achieved. The sponsor will surely be pleased with the outcome. We always get these results.	The meeting purpose and goals are achieved. The sponsor will surely be pleased with the outcome. This often describes our meetings.	The meeting purpose and goals are achieved. The sponsor will surely be pleased with the outcome. We do this occasionally.	The meeting purpose and goals are achieved. The sponsor will surely be pleased with the outcome. Not even close.
A list of actions and owners and target dates is defined. Everyone knows what their personal and group next steps are.	A list of actions and owners and target dates is defined. Everyone knows what their personal and group next steps are. We always get these results.	A list of actions and owners and target dates is defined. Everyone knows what their personal and group next steps are. This often describes our meetings.	A list of actions and owners and target dates is defined. Everyone knows what their personal and group next steps are. We do this occasionally.	A list of actions and owners and target dates is defined. Everyone knows what their personal and group next steps are. Not even close.
There is a plan to deal with issues that didn't get resolved or were out of the scope of the meeting. They won't get dropped.	There is a plan to deal with issues that didn't get resolved or were out of the scope of the meeting. They won't get dropped. We always get these results.	There is a plan to deal with issues that didn't get resolved or were out of the scope of the meeting. They won't get dropped. This often describes our meetings.	There is a plan to deal with issues that didn't get resolved or were out of the scope of the meeting. They won't get dropped. We do this occasionally.	There is a plan to deal with issues that didn't get resolved or were out of the scope of the meeting. They won't get dropped. Not even close.
A communication plan for resulting decisions, actions and discussion highlights is in place. People who need this info get it when they need it.	A communication plan for resulting decisions, actions and discussion highlights is in place. People who need this info get it when they need it. We always get these results.	A communication plan for resulting decisions, actions and discussion highlights is in place. People who need this info get it when they need it. This often describes our meetings.	A communication plan for resulting decisions, actions and discussion highlights is in place. People who need this info get it when they need it. We do this occasionally.	A communication plan for resulting decisions, actions and discussion highlights is in place. People who need this info get it when they need it. Not even close.

Question Title

* 6. If you would like to see how your responses compare to others or get help running effective meetings, please fill in the contact information below. Thank you.

Name

Company

Email Address

Phone Number