AACR IO Meeting 2026 Authorization of Use of Exhibitor-Appointed Contractors (EAC)

Deadline for Submission: January 19, 2026

YOU DO NOT NEED TO FILL OUT THIS FORM IF YOU ARE USING YOUR BOOTH STAFF OR FREEMAN

Question Title

* 1. Exhibitor Information

Exhibiting Company

Name of Company Contact

Phone

Booth Number

Date

Question Title

* 2. Contracted Company Information:

Exhibitor-Appointed Contractor *

Company Contact *

Address

City/State/Zip Code

Phone

Email Address

Services to be performed (labor, supervisor, etc) *

Question Title

* 3. Upload your Certificate of Insurance Here:

Question Title

* 4. Contracted Company Information:

Exhibitor-Appointed Contractor

Company Contact

Address

City/State/Zip Code

Phone

Email Address

Services to be performed (labor, supervisor, etc)

Question Title

* 5. Upload your Certificate of Insurance Here:

Question Title

* 6. Contracted Company Information:

Exhibitor-Appointed Contractor

Company Contact

Address

City/State/Zip Code

Phone

Email Address

Services to be performed (labor, supervisor, etc)

Question Title

* 7. Upload your Certificate of Insurance Here:

Insurance should include:
• Commercial general liability coverage, product liability coverage, and broad property damage endorsement with combined and single limits of no less than $1 million per occurrence.
• Coverage for workers’ compensation and employers’ liability within commercially reasonable limits as otherwise required by the laws of the state of Illinois.
• Naming of AACR, Freeman, and the JW Marriott Los Angeles L.A. Live as additional insured.
• Naming of the exhibiting company/organization and booth # that they are representing in the description area; if said information is not included, the certificate of liability insurance will NOT be accepted by AACR.

EACs may not solicit business in the exhibit hall at any time. The exhibiting company is responsible for the actions of its EAC and all exhibitor rules apply to this sub-contractor of the exhibitor. The EAC must provide worker names for each day at the exhibit hall in advance to JW Marriott Los Angeles L.A. Live, Security Company, and check-in at the convention center/security checkpoint upon arrival to receive installation/dismantling passes allowing access to the exhibit hall. These passes are typically in the form of wrist bands that must be worn on the wrist, for security reasons. Workers without properly displayed exhibit hall access passes will be prohibited from work during set-up.

The AACR reserves the right to remove any EAC or its employees who do not comply with AACR exhibitor rules or the operating rules of the JW Marriott Los Angeles L.A. Live. The AACR reserves the right to prohibit EAC participation at the AACR IO Meeting, both at JW Marriott Los Angeles L.A. Live and at future exhibit locations, at the sole discretion of the AACR, when such actions are necessary.

Question Title

* 8. By checking this box, you certify to the AACR you will use an exhibitor-appointed contractor according to the rules and regulations published in the 2026 Exhibitor Service Kit and 2026 Exhibitor Prospectus.

We will use an exhibitor-appointed contractor according to the rules and regulations published in the 2026 Exhibitor Service Kit and 2026 Exhibitor Prospectus.