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IGLYO Finance & Operations Manager
Application Form

Thank you for applying for the role of full-time IGLYO Finance & Operations Manager. We are excited to read your application!

Before filling out the Online Application Form below, please make sure to carefully read the full Application Pack and download and fill out our Experiences & Qualifications form to be uploaded as a PDF below. Once you're ready, please fill out the form below.

Please note that, in the initial shortlisting, our main consideration is the information in the "Motivation, Skills and Knowledge" section of the online application form below, so please be as detailed as possible. The Experiences & Qualifications form is looked at in greater details in the case of shortlisted applicants.

We will only consider candidates who have fully filled in the application form below. We do not accept email applications.

Please write your responses in your own words and use specific examples that clearly explain your personal contribution, decisions and learning. When filling your application, we encourage you to use the STAR method. We have seen an increase in generic applications produced using generative AI, which do not allow us to assess a candidate’s actual experience or judgement. The use of generative AI to generate, draft or substantially rewrite your answers will therefore work against your application. We will not accept applications using generative AI, as we will be unable to assess your individual skills and suitability for the role. Standard spelling, grammar and accessibility tools may be used.

The application deadline is Friday 8 September 2026 at 23:59 CEST. For questions, contact our Executive Director, Bella (she/her) at bella@iglyo.org.

Thanks, and good luck!
About you
1.First name(Required.)
2.Last name(Required.)
3.Pronouns (optional)
4.Email address(Required.)
5.Repeat email address(Required.)
6.Phone number

Please make sure to include your country code (e.g. +32...,).(Required.)
7.Are you eligible to work in Belgium (EU nationality or Belgium working visa)?

Non-EU citizens and individuals who do not have an EU work permit can apply. We cover all the costs related to obtaining a work permit and visa, and manage the process.(Required.)
Experiences & Qualifications Form
8.Please attach your filled out Experiences & Qualifications form in PDF

Please make sure you do NOT include your personal details (name, surname, phone number) in the PDF Experiences & Qualification form to ensure we can anonymise your application.
(Required.)
No file chosen
Motivation, Skills and Knowledge
When recruiting new team members, we focus primarily on the skills, knowledge, and experience that candidates would bring to the role. We are less concerned with formal qualifications or whether someone has previously held an identical position, and more interested in how they would approach the responsibilities of the Finance & Operations Manager at IGLYO. Experience may come from paid employment, volunteering, activism, community organising, research, education or other settings.

The application questions are designed to help us understand how your experience relates to the key competencies required for the role. Please use concrete and diverse examples wherever possible, focusing on what you did, how you approached the situation, the decisions you made and what you learned. We do not expect applicants to meet every criterion or to be equally strong in all areas, and we are committed to supporting the continued learning and professional development of our staff.

Before completing the application, please read the job description and personal specifications carefully. All questions should be answered in English, which is IGLYO’s working language and will also be used during interviews.
9.Reason for applying to this role (200 words max)

What motivates you to apply for this position with IGLYO? What interests you about working for an international LGBTQI youth and student organisation, and what would you hope to contribute to the organisation in this position?(Required.)
10.Financial Management (250 words/1500 characters max)

In this role, you will be required to manage several funding streams, ensuring that the organisation's work is carried out within approved budget allocations and in compliance with the rules and regulations of IGLYO’s funders. Please tell us about your experience of managing multiple sources of funding and explain what systems and procedures you put in place in order to ensure effective management and accountability of funds and resources.(Required.)
11.Financial accountability (250 words/1500 characters max)

What is your understanding of financial accountability, and what steps would you take to ensure it? Please describe a situation where you have developed systems in order to ensure financial accountability in your line of work.(Required.)
12.Leadership style (250 words/1500 characters max)

Please describe your approach to leading and supporting staff and/or volunteers. How do you encourage collaboration, inclusion, accountability, wellbeing, and professional growth within a team? Give an example that illustrates your leadership style and values.(Required.)
13.Administration & Legal Compliance (Max 350 words/1600 characters max)

Please provide an example which highlights your ability to manage the administration and legal compliance of an organisation. Describe what steps you took to stay organised and to ensure organisational compliance at a high standard.(Required.)
14.Internal Processes (250 words/1500 characters max)

In this role, you will need to build and maintain administrative routines that don't depend on anyone checking your work day-to-day. Please describe how you organise recurring financial and office administration (payments, reconciliations, filing, payroll coordination, invoicing, office management, supplier relations) so that nothing falls through the cracks. What tools, calendars, or checklists do you use, and how would a colleague find their way around your system if you were unexpectedly absent?(Required.)
15.Internal Communication (250 words/1500 characters max)

A key part of this role is making financial information accessible to non-finance colleagues, the Executive Director and the Board. Describe a situation where you had to explain a complex financial issue (budget variance, cash flow constraint, or ineligible cost) to a non-financial audience. How did you approach it, and what was the outcome?(Required.)
16.Accountability (200 words/1450 characters max)

Tell us about a time when you made a mistake and took accountability for it.(Required.)
Referees
Please think of two referees who could support your application. These can include current or past managers, colleagues, volunteers, etc. who have been or were involved with you professionally. We will only contact them, with your permission, as a last stage if you are selected for the position. 
17.Referee 1(Required.)
18.Referee 2(Required.)