Security Training Quiz

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* 1. Name

First Name

Last Name

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* 2. Agency Name

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* 3. Email

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* 4. Which data element is NOT defaulted to share as Standard Information?

Veteran status

Gender of Client

Age of Client

Race of Client

Last 4 of Client's Social Security Number

Name of Client

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* 5. Clients have the right to consent or decline to share their data (and dependents' data) between HMIS projects with a signed paper Release of Information (ROI) form.

True

False

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* 6. What must HMIS Users do to protect client data?

change your HMIS password regularly using good password management tips

allow access to HMIS (or its data) by unauthorized persons

Open suspicious emails

Leave your computer unattended

Never allow a client to see what data you entered on them

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* 7. What are good password management tips?

share passwords with others

write your password down or have it conveniently accessible

create unique passwords that have not been used on other sites

use passwords including personally meaningful words or dates

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* 8. When is data most secure

when data is hidden in my work bag

when data is kept in my car

when talking about a case at a café

when data is left in HMIS

when data is downloaded on my computer/laptop

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* 9. What should you do with client's Personally Identifying Information (PII) outside of HMIS?

email attachments without encryption that include PII

write PII like Social Security Numbers in emails

carefully consider what is said in common areas, hallways, offices with open doors

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* 10. The paper Release of Information allows clients to share in these three sections, EXCEPT:

Coordinating Groups that work to coordinate care and housing resources

Standard Information included on the Client Profile tab

Networking events for personal gain

HMIS Data Visibility between multiple agencies

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* 11. Which clients need to sign the ROI?

Everyone you've ever known

Babies (may sign with drool if handprint is too hard)

Heads of Household only

All adults 18 and older

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* 12. The HMIS Privacy Statement must be placed in the agency where intake will be done?

True

False

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* 13. What does the agency do if the client refuses to sign the ROI?

Nothing - just keep putting the client data in HMIS

Tell the client they have to leave and they will not provide services for them

Continue to put them in HMIS but contact KYHMIS to have the client information locked down