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Special Population Coalition Capacity Checklist 2025/2026
Special Population Coalition Capacity Checklist 2025/2026
1.
What coalition are you a member of?
(Required.)
Hispanic Alliance for Prevention Coalition
Chinatown 360
Madison County Council on Alcoholism & Substance Abuse (BRiDGES)
Tackling Youth Substance Abuse (TYSA)
TEAM Newburgh Coalition
The Brooklyn Youth Against Substance Misuse (YAS) Coalition
The CHANT Coalition
The Massena DFC Coalition
The Oswego County Prevention Coalition
Troy Drug Free Community Coalition
Uplift Irondequoit Coalition
2.
Vision, mission and goals: (with 1 being weak or never, 2-slightly, 3-moderatly, 4-usually and 5 being strong or always)
(Required.)
1
2
3
4
5
Don't know or doesn't apply
Our coalition's vision, mission, and goals are clear and well-documented
1
2
3
4
5
Don't know or doesn't apply
Community residents are aware of our vision, mission and goals
1
2
3
4
5
Don't know or doesn't apply
Our coalition periodically re-assesses and updates its mission and goals
1
2
3
4
5
Don't know or doesn't apply
We evaluate our coalition's activities in light of its mission and goals
1
2
3
4
5
Don't know or doesn't apply
Our coalition's vision, mission, and goals consider the needs and views of the community
1
2
3
4
5
Don't know or doesn't apply
Coalition members agree with the coalition's vision, mission, and goals
1
2
3
4
5
Don't know or doesn't apply
Additional comments about Vision, Mission, and Goals?
3.
Coalition structure and membership: (with 1 being weak or never, 2-slightly, 3-moderatly, 4-usually and 5 being strong or always)
(Required.)
1
2
3
4
5
Don't know or doesn't apply
All of the necessary sectors of the community are represented including members from the special populations
1
2
3
4
5
Don't know or doesn't apply
Our coalition membership includes more than just professional and organizational representation, i.e., parents, youth, vulnerable communities etc.
1
2
3
4
5
Don't know or doesn't apply
The majority of our coalition members are active in our meetings and/or activities
1
2
3
4
5
Don't know or doesn't apply
Coalition members roles and responsibilities are well-defined
1
2
3
4
5
Don't know or doesn't apply
Our coalition has active committees or work groups
1
2
3
4
5
Don't know or doesn't apply
The persons needed to attend coalition meetings are usually there
1
2
3
4
5
Don't know or doesn't apply
Members communicate with one another as needed (not just at scheduled meetings)
1
2
3
4
5
Don't know or doesn't apply
Additional comments about Coalition structure and membership?
4.
Coalition Leadership - Our coalition coordinator and coalition leadership... (with 1 being weak or never, 2-slightly, 3-moderatly, 4-usually and 5 being strong or always)
(Required.)
1
2
3
4
5
Don't know or doesn't apply
Effectively promotes the mission and goals of the coalition
1
2
3
4
5
Don't know or doesn't apply
Encourages open dialog and expression of views among members
1
2
3
4
5
Don't know or doesn't apply
Utilizes the skills and experience of the members
1
2
3
4
5
Don't know or doesn't apply
Distributes responsibilities and tasks effectively
1
2
3
4
5
Don't know or doesn't apply
Is skillful at building positive relationships with community partners
1
2
3
4
5
Don't know or doesn't apply
Keeps the coalition focused on, and progressing towards its goals
1
2
3
4
5
Don't know or doesn't apply
Additional comments about Coalition Leadership?
5.
Outreach and communication: (with 1 being weak or never, 2-slightly, 3-moderatly, 4-usually and 5 being strong or always)
(Required.)
1
2
3
4
5
Don't know or doesn't apply
Our coalition keeps the community updated on its activities (e.g., through a newsletter, website, Facebook)
1
2
3
4
5
Don't know or doesn't apply
Our coalition goes to "where the residents are" to do outreach and to enhance its understanding of community issues
1
2
3
4
5
Don't know or doesn't apply
Our coalition engages the target population to help inform its planning efforts
1
2
3
4
5
Don't know or doesn't apply
Our coalition works effectively with local media outlets
1
2
3
4
5
Don't know or doesn't apply
Additional comments about Outreach and communication?
6.
Coalition meetings and communications: (with 1 being weak or never and 5 being strong or always)
(Required.)
1
2
3
4
5
Don't know or doesn't apply
Our coalition has a regular meeting schedule
1
2
3
4
5
Don't know or doesn't apply
Agendas are sent to members in advance
1
2
3
4
5
Don't know or doesn't apply
Meetings are an efficient and effective use of my time
1
2
3
4
5
Don't know or doesn't apply
Meetings are held in centrally accessible, comfortable places and at convenient times for all members
1
2
3
4
5
Don't know or doesn't apply
If unable to attend meetings consistently, there are alternative ways for members to contribute their expertise
1
2
3
4
5
Don't know or doesn't apply
Conflicts are resolved in an orderly and respectful manner
1
2
3
4
5
Don't know or doesn't apply
Meeting minutes are recorded
1
2
3
4
5
Don't know or doesn't apply
There are clear guidelines for decision-making
1
2
3
4
5
Don't know or doesn't apply
Guidelines for decision-making are followed consistently
1
2
3
4
5
Don't know or doesn't apply
Meeting minutes, agendas, resources, etc. are easily accessible through electronic mailings or website postings
1
2
3
4
5
Don't know or doesn't apply
Additional comments about Coalition meetings and communications?
7.
Opportunities for member growth and responsibility: (with 1 being weak or never, 2-slightly, 3-moderatly, 4-usually and 5 being strong or always)
(Required.)
1
2
3
4
5
Don't know or doesn't apply
New members receive an orientation and copies of relevant background materials
1
2
3
4
5
Don't know or doesn't apply
Our coalition makes a conscious effort to develop new leaders
1
2
3
4
5
Don't know or doesn't apply
Training is provided to members on relevant topics
1
2
3
4
5
Don't know or doesn't apply
We use mentoring or some other means to help less experienced members learn what is needed
1
2
3
4
5
Don't know or doesn't apply
Committee members are given important tasks to do
1
2
3
4
5
Don't know or doesn't apply
Meetings are productive
1
2
3
4
5
Don't know or doesn't apply
Additional comments about Opportunities for member growth and responsibility?
8.
Effectiveness in planning and implementation: (with 1 being weak or never, 2-slightly, 3-moderatly, 4-usually and 5 being strong or always)
(Required.)
1
2
3
4
5
Don't know or doesn't apply
Our coalition develops an annual or overall plan that lists goals and activities
1
2
3
4
5
Don't know or doesn't apply
Plans are based upon review and input from coalition members
1
2
3
4
5
Don't know or doesn't apply
Action plans and target dates are developed for each task or project
1
2
3
4
5
Don't know or doesn't apply
Coalition members are assigned specific responsibilities
1
2
3
4
5
Don't know or doesn't apply
Coalition activities and progress in completing tasks are monitored and reported to the membership
1
2
3
4
5
Don't know or doesn't apply
Our coalition gets things done rather than just talk about them
1
2
3
4
5
Don't know or doesn't apply
Additional comments about Effectiveness in planning and implementation?
9.
Relationship with local government and other community leaders: (with 1 being weak or never, 2-slightly, 3-moderatly, 4-usually and 5 being strong or always)
(Required.)
1
2
3
4
5
Don't know or doesn't apply
Representatives from our coalition meet with local officials and community leaders
1
2
3
4
5
Don't know or doesn't apply
A coalition representative attends important community meetings
1
2
3
4
5
Don't know or doesn't apply
Our coalition understands the power structure and decision-making process in community government
1
2
3
4
5
Don't know or doesn't apply
Our coalition participates in community-wide events
1
2
3
4
5
Don't know or doesn't apply
Our coalition values relationships with community leaders from the Black, Indigenous and People of color (BIPOC) community and other historically marginalized populations
1
2
3
4
5
Don't know or doesn't apply
Additional comments about Relationship with local government and other community leaders?
10.
Partnerships with other organizations: (with 1 being weak or never, 2-slightly, 3-moderatly, 4-usually and 5 being strong or always)
(Required.)
1
2
3
4
5
Don't know or doesn't apply
Our coalition is knowledgeable about other community organizations and what they do
1
2
3
4
5
Don't know or doesn't apply
Our coalition collaborates with other community organizations
1
2
3
4
5
Don't know or doesn't apply
Our coalition utilizes information and resources from those organizations
1
2
3
4
5
Don't know or doesn't apply
Our coalition is informed about issues affecting the community
1
2
3
4
5
Don't know or doesn't apply
Our coalition interacts and shares information with substance use/misuse prevention coalitions in other communities
1
2
3
4
5
Don't know or doesn't apply
Our coalition interacts with and shares information with substance use/misuse prevention providers in our community
1
2
3
4
5
Don't know or doesn't apply
Our coalition interacts with and shares information with other prevention organizations and/or coalitions in our community
1
2
3
4
5
Don't know or doesn't apply
Additional comments about Partnerships with other organizations?
11.
Coalition members' sense of ownership and participation: (with 1 being weak or never, 2-slightly, 3-moderatly, 4-usually and 5 being strong or always)
(Required.)
1
2
3
4
5
Don't know or doesn't apply
Our coalition builds social time for members into meetings and events
1
2
3
4
5
Don't know or doesn't apply
All members are treated equally and with respect
1
2
3
4
5
Don't know or doesn't apply
Members are asked about their interests and needs
1
2
3
4
5
Don't know or doesn't apply
Member contributions are recognized
1
2
3
4
5
Don't know or doesn't apply
Successes are celebrated
1
2
3
4
5
Don't know or doesn't apply
Members actively participate in the decision-making process
1
2
3
4
5
Don't know or doesn't apply
Members feel free to speak their views without being criticized
1
2
3
4
5
Don't know or doesn't apply
Additional comments about Coalition members' sense of ownership and participation?
12.
Ability to collect, analyze, and use data: (with 1 being weak or never, 2-slightly, 3-moderatly, 4-usually and 5 being strong or always)
(Required.)
1
2
3
4
5
Don't know or doesn't apply
Our coalition has a data coordinator, with experience in collecting and analyzing data
1
2
3
4
5
Don't know or doesn't apply
Our coalition has a data coordinator, with experience in conducting evaluations and preparing evaluation reports
1
2
3
4
5
Don't know or doesn't apply
Coalition members participate in reviewing data for planning and evaluation purposes
1
2
3
4
5
Don't know or doesn't apply
Our coalition has access to local data on substance misuse and consequences
1
2
3
4
5
Don't know or doesn't apply
Additional comments about Ability to collect, analyze, and use data?
13.
Understanding of and commitment to environmental change strategies: (with 1 being weak or never, 2-slightly, 3-moderatly, 4-usually and 5 being strong or always)
(Required.)
1
2
3
4
5
Don't know or doesn't apply
Coalition members are familiar with concept of population-level change
1
2
3
4
5
Don't know or doesn't apply
Our coalition supports environmental change strategies (e.g. policy changes, law-enforcement, and media campaigns) in addition to approaches targeting individuals
1
2
3
4
5
Don't know or doesn't apply
Our coalition is committed to working with the media
1
2
3
4
5
Don't know or doesn't apply
Our coalition has positive relationships with community partners needed to implement environmental change strategies
1
2
3
4
5
Don't know or doesn't apply
Additional comments about Understanding of and commitment to environmental change strategies?
14.
Cultural Responsiveness: (with 1 being weak or never, 2-slightly, 3-moderatly, 4-usually and 5 being strong or always)
(Required.)
1
2
3
4
5
Don't know or doesn't apply
Our mission statement recognizes the importance of respecting cultural diversity (including racial/ethnic, age, gender, sexual orientation, socioeconomic, and lifestyle)
1
2
3
4
5
Don't know or doesn't apply
Our coalition is engaged with diverse cultural groups and organizations
1
2
3
4
5
Don't know or doesn't apply
Our membership reflects the cultural makeup of the community
1
2
3
4
5
Don't know or doesn't apply
Our coalition reviews its activities and products to ensure they are culturally appropriate for the target special population
1
2
3
4
5
Don't know or doesn't apply
Our coalition consults with and engages representatives from the vulnerable communities in its decisions about activities and products
1
2
3
4
5
Don't know or doesn't apply
Additional comments about Cultural Responsiveness?
15.
Funding and sustainability: (with 1 being weak or never, 2-slightly, 3-moderatly, 4-usually and 5 being strong or always)
(Required.)
1
2
3
4
5
Don't know or doesn't apply
Our coalition has received funding from multiple sources
1
2
3
4
5
Don't know or doesn't apply
Our coalition has the strong support of local government and other community organizations
1
2
3
4
5
Don't know or doesn't apply
Our coalition has the necessary office space and equipment to function effectively
1
2
3
4
5
Don't know or doesn't apply
Our coalition plans ahead for its long term sustainability in addition to its more immediate goals
1
2
3
4
5
Don't know or doesn't apply
Our coalition has members with experience in writing successful grant applications
1
2
3
4
5
Don't know or doesn't apply
Additional comments about Funding and sustainability?
16.
Additional items: (with 1 being weak or never, 2-slightly, 3-moderatly, 4-usually and 5 being strong or always)
(Required.)
1
2
3
4
5
Don't know or doesn't apply
Our coalition engages young adults to help inform its planning efforts
1
2
3
4
5
Don't know or doesn't apply
Our coalition engages parents to help inform its planning efforts
1
2
3
4
5
Don't know or doesn't apply
Our coalition has a clear and effective strategy for fundraising
1
2
3
4
5
Don't know or doesn't apply
Our coalition effectively promotes its value to the community
1
2
3
4
5
Don't know or doesn't apply
Our coalition raises funds from local sources rather than relying solely on federal and state grants
1
2
3
4
5
Don't know or doesn't apply
Our coalition has an accurate and dependable system for budgeting expenses and ensuring financial accountability
1
2
3
4
5
Don't know or doesn't apply
Our coalition relies on external volunteers to help accomplish our goals
1
2
3
4
5
Don't know or doesn't apply
Additional comments about the Additional items?
17.
Are you the coalition coordinator, data coordinator or director?
(Required.)
Yes (please continue with the rest of the survey)
No (please continue with the rest of the survey)
18.
How long have you been a member of the coalition?
(Required.)
0-6 months
7-12 months
1-2 years
3-5 years
> 5 years
19.
Communities are made up of many different groups of people. What group do you primarily represent on the coalition?
(Required.)
Youth
Parents
Business
Media
School
Youth-serving Organization
Law Enforcement
Religious/Fraternal Organization
Civic/Volunteer Organization
Healthcare Professional
Government Substance Use and Misuse Organizations
Other Organizations involved in Reducing Substance Use and Misuse
Sector Representative
Community members
Other (please specify)
20.
Is there another group that you represent on the coalition in addition to the group you selected above?
(Required.)
Youth
Parents
Business
Media
School
Youth-serving Organization
Law Enforcement
Religious/Fraternal Organization
Civic/Volunteer Organization
Healthcare Professional
Government Substance Use and Misuse Organizations
Other Organizations involved in Reducing Substance Use and Misuse
Sector Representative
Community members
Other (please specify)
21.
What sort of activities do you participate in on the coalition? (Check all that apply.)
Executive team (For example, chair, vice-chair)
Workgroup/committee chair
Workgroup/committee member
Steering Committee/Advisory Board member
Volunteer as needed
General coalition member
Other (please specify)
22.
Please rate your satisfaction with your role on the coalition.
Very Dissatisfied
Dissatisfied
Neutral
Satisfied
Very Satisfied
Very Dissatisfied
Dissatisfied
Neutral
Satisfied
Very Satisfied
23.
How many coalition meetings do you attend?
all or almost all of them
about half of them
a few of them
hardly any or none
24.
In your opinion, does the coalition have members with the right skills and connections to work on the coalition's goals?
No, we cannot work on the coalition's goals with our current membership
We have a few members with skills and connections
Neutral
We need to recruit just a couple more members
Yes, we have the members we need
25.
How important is the role of coordinator to your coalition's sustainability?
Not important
Slightly important
Moderately important
Very important
Extremely important
Not important
Slightly important
Moderately important
Very important
Extremely important
26.
Do you identify as a member of the special population that your coalition is focusing on?
Yes
No
I don't know what special population my coalition is focusing on
27.
Please add any additional comments related to the functioning of the coalition.
Thank You!
Current Progress,
0 of 27 answered