Please note: applications for food vendors are not accepted in this application form. 

Exhibitor Applications for Green Heart Fair September 2018 close on Friday 17th August. No applications will be accepted after this time. 
Contact Details

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* 1. Business Name (as you would like it displayed on marketing materials)

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* 2. Business ABN number

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* 3. Your name

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* 4. Email

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* 5. Mobile phone

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* 6. Postal address

Stall Details

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* 7. I am applying for the following stall space at the Green Heart Fair:

EXHIBITOR STALL INFORMATION & PRICING
Stall type Additional info Early Bird (29th June - 13th July) General (from 14th July)
Gold Exhibitor (6m x 3m) 6m x 3m marquee, 2 x tables, 2 x chairs, stall sign $520 inc GST $650 inc GST
Silver Exhibitor (3m x 3m) 3m x 3m marquee, 1 x table, 1 x chair, stall sign $336 inc GST $420 inc GST
Community/Charity Group Stall Must provide all own equipment, must be registered charity/NFP $FREE $FREE

Important notes:
  • All applications are subject to approval. Event Organisers reserve the right to refuse any applications that do not fit with the purpose and guidelines of the event.Your application will not be finalised until payment is received.
  • Exhibitor applications are open until 5pm on Friday 17 August. No applications will be accepted after this time.
  • By completing the application form, you are agreeing to pay the stall fee. Cancellations received on or before Friday 24 August will receive a 50% refund only. Cancellations received after Friday 24 August will not be eligible for a refund.
  • Unfortunately we're not able to accept exhibitors if they are affiliated with a political organisation or involved in the political process (this includes political parties, non-government organisations, advocacy groups, special interest groups or lobbyists), if they primarily sell single-use products, if they can not comply with the events’ Sustainability Guidelines

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* 8. Additional requirements/equipment

  Quantity
10amp power outlet ($50 each)
15amp power outlet ($50 each)
1.8m trestle table ($15 each)
White table cloth ($10 each)
Horizontal display board ($40 each)
Vertical display board ($40 each)
Chair ($2 each)

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* 9. What products and/or information will you be displaying/selling at the event?

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* 10. Please list your business' current sustainable practices.
All stalls that attend Green Heart Fair must comply with the CitySmart sustainability guidelines.

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* 11. Website (if applicable)

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* 12. Facebook (if applicable)

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* 13. Twitter (if applicable)

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* 14. Instagram (if applicable)

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* 15. Are you interested in media and PR opportunities?

Insurance details

Brisbane Green Heart CitySmart Pty Ltd expressly excludes liability for any claims for damages arising out of the negligence of stallholders. If stallholders are employing persons to work at their stall, a copy of a current Work Cover policy must be provided. Brisbane Green Heart CitySmart Pty Ltd or its insurers, in any circumstances for negligence claims will extend no indemnity to stallholders. Stallholders must obtain their own individual Public Liability Insurance to the value of $20 million (non-negotiable). Exhibitors participate at their own risk. The onus is upon participants to have appropriate licenses and comply with Healthy and Safety Regulations.

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* 16. Please attach a copy of your current Public Liability Insurance (Minimum $20 million)

PDF, DOCX, DOC file types only.
Choose File

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* 17. Do you agree to comply with the CitySmart sustainability guidelines? (view here)

Terms & Conditions
General
  • All applications will be given due consideration by Brisbane Green Heart CitySmart Pty Ltd and acceptance will be confirmed in writing
  • Once accepted, payment details will be sent to you. Please be advised that your participation is not confirmed until payment has been received.
  • Cancellations will receive 50% refund only. Cancellation cut off date is Friday 11 May, 2018. Any cancellations after this date will not be eligible for a refund.
  • Event Organisers reserve the right to refuse or stop any stallholder displaying, selling, promoting or otherwise, any goods or materials which do now, in the sole opinions of the Event Organisers, comply with the purpose of the event
  • The distribution or visual representation of activist/political material of any kind is strictly prohibited. Failure to comply with these regulations could result in eviction from the event
Food Licences
  • Food must only be prepared in accordance with the Brisbane City Council’s food standards. A Council Compliance Officer may contact all food stall holders prior the event to ensure licenses are up to date and answer any questions. Officers may be present during the setup and operation times to ensure all food standards are being met. Please visit Brisbane City Council’s website for more information: http://www.brisbane.qld.gov.au/laws-permits/laws-permits-businesses/food-business-licences/starting-new-food-business/market-food-stall 
Public Liability Insurance
  • Brisbane Green Heart CitySmart Pty Ltd expressly excludes liability for any claims for damages arising out of the negligence of stallholders. If stallholders are employing persons to work at their stall, a copy of a current Work Cover policy must be provided. Brisbane Green Heart CitySmart Pty Ltd or its insurers, in any circumstances for negligence claims will extend no indemnity to stallholders. Stallholders must obtain their own individual Public Liability Insurance to the value of $20 million (non-negotiable). Exhibitors participate at their own risk. The onus is upon participants to have appropriate licenses and comply with Healthy and Safety Regulations. Brisbane Green Heart CitySmart Pty Ltd or its insurers in any circumstances for negligence claims will extend no indemnity to stallholders.  Stallholders must obtain their own Individual Public Liability Insurance
Workplace Health & Safety
  • Any possible or incurred risks to the public or yourself must be reported to the Event Organisers and the Information Tent as soon as possible
  • This is a smoking, alcohol and drug free event
  • Please ensure that your display area is void of any items where people can hurt themselves
  • Please do not bring any valuable personal items. No responsibility is taken by event management for the security or personal items
Emergency Procedure
  • In the case of an emergency, Event Organisers will direct all stallholders and patrons to a designated area. Upon this direction, all stallholders must cease service immediately and follow the orders of the Event Organisers, Police & Security. All food stallholders are asked to turn off any gas bottles and if safe, disconnect electricity to the site. An emergency plan has been prepared and will be implemented in case of an emergency within the boundaries of the event
Weather & Cancellations
  • The event will proceed in most weather conditions unless it is deemed unsafe to do so by Event Organisers. Event Organisers will endeavour to notify stallholders as soon as possible if the event is being cancelled or changes are made to the site layout due to weather conditions
  • The event will only be cancelled in the case of dangerous adverse weather conditions. All stallholders will be notified by 6am on the event date if the event is being cancelled
  • In the event of a cancellation, it is understood that Event Organisers shall not be liable to the stallholder for any compensation whether on the grounds of loss of profits or otherwise as a result of the event being cancelled
Electrical requirements
  • Your exhibitor space will only have access to power if this was requested on your Green Heart Fair exhibitor application. Exhibitors must bring their own power leads to the event. If required, please ensure you bring a power board too
  • All electrical equipment and leads must have a current test tag and comply with Workplace Health and Safety Standards. CitySmart reserves the right to inspect all electrical equipment or materials brought onto the site
First aid and security
  • First Aid Officers will be available during the event operating hours. The First Aid Officer can be located at the Information Tent. This service is available to all event patrons and vendors should they require first aid
  • A security service will be provided for the duration of the bump in, bump out and event operating times, however total security of goods is the stall holder’s responsibility. CitySmart shall not be held liable for the loss or damage to the stall holder’s property while at any site for any reason whatsoever
Site cleanliness
  • Sites are to be kept clean and tidy at all times during the event
  • All signage and banners are to be professionally presented
  • At the end of the event, site holders are to leave their allocated area in a clean and tidy state, removing any litter, spills or by-products from their activities. Should the site require further cleaning at the conclusion of the event, this expense may be passed onto the site holder
  • Any equipment brought to the site, either from stallholders or suppliers must be removed from the site at the conclusion of the event. Any equipment left on site will be removed at the expense of the stallholder.
  • Disposal of cooking oils and fats are the sole responsibility of the stallholder – this must not be dumped onsite
Water
  • No stallholder / food vendor will have direct access to running water to connect to their site
  • The Water station can be found near the carpark adjacent to Murphy Road
Noise
  • Use of amplifiers or loud speakers by stallholders is prohibited except with prior consent from Event Organisers
  • Stallholders are not permitted to employ, contract or program any performer or performance without prior permission from Event Organisers

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* 18. I have read, understand and agree to the Terms & Conditions

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* 19. I understand that by completing this application, I am also agreeing to pay my stall fee invoice. Cancellations will receive 50% refund only. Cancellation cut off date is Friday 24 August, 2018. Any cancellations after this date will not be eligible for a refund and the full stall fee must be paid.

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