VPD 2019 Fundraising Application

Vail Pride Day offers fundraising opportunities to teachers and Vail School District clubs/organizations. Organizations not directly associated with the schools will not be eligible. Fundraising includes activities, food, and merchandise sales.

Fundraising spaces will be located in and around Old Pueblo Hall or Central Park.

Fundraising requests will be accepted on a first-come, first-served basis. If there are duplications, applicants will be contacted and encouraged to select another option. Exceptions may be made by the Co-Chairs of the VPD fundraising committee.

Applicants are responsible for all income and expenses incurred at Vail Pride Day in accordance with District policy.

A food permit from the Pima County Health Department (at the cost of $60) is required for food sold at VPD. If your group partners with a licensed food vendor, the vendor will have to have their license available for inspection. For baked goods, there will be a disclaimer on your table stating that they are not made in a commercial kitchen. All prepackaged food/beverages and baked goods will not need food permit.

You must fill out the food permit application, fax it to the Health Department, and follow-up with a credit card payment or a check to PCHD. This must be completed two weeks prior to VPD or additional fees will apply. A link is provided below to be directed to the PCHD application or the PCHD website.

Any group selling food must read, sign and follow the Department of Health food regulations including hand washing station, gloves, additional utensils, etc. If any organization is in violation during VPD, they risk being asked to close. In accordance with fire codes no barbecues, propane stoves or sterno warmers are allowed inside Old Pueblo Hall.


REMINDERS FOR VPD 2019: Rental space for fundraising will include 1 table and 2 chairs at a cost of $25.00 per table. If you are utilizing a vendor or assigned an outdoor space and you do not need table/chairs, you will still need to pay a rental space fee of $15.00.

Setup for fundraising activities will be on Friday, February 15th, from 3 pm to 5 pm, and Saturday, February 16th, from 7:30 a.m. to 8:30 a.m. TABLECLOTHS WILL NOT BE PROVIDED, PLEASE BRING YOUR OWN.

Vendor parking will be in public parking. No vendor vehicles will be allowed in the vicinity of the designated Vail Pride Day envelope after 8:30 a.m.

All fundraising booths or activities must be set up and supervised by 9:00 a.m. on Saturday and continue until closing, at 4:30 pm. 

Those who sell out prior to 4:30 p.m. should place a Sold Out sign on their booth and wait to tear down their booth until 4:00 p.m. There are no exceptions.

This application is automated; however, you must still send your check for the rental space (made payable to VPD) through inter-office mail to the VPD mailbox at the District Office. Or you may mail your check to VPD, P. O. Box 800, Vail, AZ 85641. Applications will not be processed until payment is received for the rental space.

Space is limited so do not delay in filling out the application. THE DEADLINE FOR APPLICATIONS IS NOVEMBER 30TH.

FOR THOSE USING FOOD TRUCKS, PLEASE SEE THE GUIDELINES BELOW:
* The food truck must have a connection to the Vail area
* Food trucks MAY NOT sell main dish items (i.e. hamburgers, hot dogs, pizza, etc.). But MAY sell a side dish or dessert (i.e., kettle corn, ice cream, etc.)
* Organization members must participate in the sales in some capacity and be visible during Vail Pride Day

Confirmation letters will be sent the week of January 21st. For additional information, please contact VPD Committee Chair, Lisa Aultman, 954-1240, aultmanl@vailschooldistrict.org or Kiki Ngo, 404-5639, dkngo@cox.net.

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* 1. Contact Information

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* 2. Number of 8 foot tables ($25.00 fee per table)

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* 3. I understand that if I am requesting rental space only, the cost is $15.00. I also understand that if I am requesting rental space that includes tables, the cost for the rental space is $25.00 per table.

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* 4. Electricity needed

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* 5. Check One (Please complete a separate application for each type of booth)

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* 6. Please describe items to be sold or activity. Food booths please list food items with prices.

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* 7. I understand that I will need to obtain a Food Permit from the Health Department as I am selling food and/or beverage.

BEFORE YOU CLICK DONE AND SUBMIT THIS APPLICATION, PLEASE PRINT THE APPLICATION FOR YOUR RECORDS. YOU WILL KNOW IT HAS BEEN SUBMITTED WHEN YOU ARE REDIRECTED TO THE "THANK YOU" PAGE.

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