THE FESTIVALS
The Department of Cultural Affairs and Special Events (DCASE) produces festivals downtown at Millennium Park. Major Festivals draw millions of people each year to Chicago. As part of the City’s major festivals, creative businesses, venues, artists and nonprofit organizations are invited to participate as official festival vendors. 

House Music Festival  (Deadline: May 1, 2019)
Millennium Park
May 25, 2019
1:00 - 9:00 PM

The House Music Vinyl Fair at the Festival gives attendees an opportunity to browse, listen to and purchase exclusive and rare House records. Vinyl record collectors are encouraged to apply for this opportunity.

Chicago Gospel Music Festival (Deadline: May 1, 2019)
Millennium Park
June 1, 2019
11:00 AM – 9:00 PM

The Gospel Music Festival seeks proposals from nonprofit organizations that support the legacy of Gospel Music in Chicago to participate as vendors in this year's festival.

Chicago Blues Festival (Deadline: May 1, 2019)
Millennium Park
June 7-9, 2019
11:00 AM- 9:00 PM

The Chicago Blues Festival is the largest free blues festival in the world. The Blues Village at the festival is a celebration of Chicago’s historic blues community.  Chicago-based record labels, clubs and nonprofit blues and heritage organizations are encouraged to apply.

Chicago Jazz Festival (Deadline: June 1, 2019)
Millennium Park
August 30- September 1, 2019
11:00 AM- 9:00 PM

Vendors at the Art Fair at the Jazz Festival include visual artists, galleries, as well as fashion and jewelry designers. This year, the Arts Fair opportunity also extends to nonprofit and presenting organizations that makeup the city’s jazz landscape.

World Music Festival (Deadline: June 1, 2019)
Millennium Park
September 14, 2019
3:00 – 7:00 PM

As part of the World Music Festival,  a pan-Latin themed concert will take place on September 14, 2019. DCASE seeks proposals from festival vendors that can connect audiences to visual arts and crafts from Latin cultures around the globe. 

 

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* 1. VENDOR TYPES

Chicago Makers
For profit, Chicago-based creative businesses, artists, artisans, jewelry and clothing designers, crafters, visual artists, and collectors are eligible to apply under the Chicago Makers category.

Chicago Makers are eligible to apply for the following festivals:

Chicago House Music Festival
Chicago Jazz Festival
Chicago World Music Festival

Chicago Music Supporters
Businesses and nonprofit organizations that support Chicago’s Gospel, Blues and Jazz communities are eligible to apply under the Chicago Music Supporters category.

Chicago’s Music Supporters are eligible to apply for the following festivals:

Chicago Gospel Music Festival
Chicago Blues Festival
Chicago Jazz Festival
 
I am a:

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* 2. Vendor Packages

Chicago Makers Booth - $500 (Available at Chicago Jazz Festival Only)

  • Provided with a 10’ X 10’ canopy style tent with sidewalls.
  • Two (2) 8 ft. tables and two (2) chairs will be provided.
  • Event signage with your business name displayed
  • Electricity is provided and Vendors must provide their own extension cords.
  • All displays must be a professional, high-quality exhibit.
  • Creativity and uniqueness with exhibits are encouraged.
  • Additional tents and displays may not be set-up outside of your covered area.
  • Vendors must provide their own table coverings that extend to the ground and any other equipment needed.
  • All non-displayed materials must be hidden from view.


Chicago Makers Table (Available at Chicago House Music, Chicago Gospel Music and World Music Festival Only)- $50

  • One (1) 8 ft. tables and two (2) chairs will be provided.
  • Electricity is provided and Vendors must provide their own extension cords.
  • All displays must be a professional, high-quality exhibit.
  • Creativity and uniqueness with exhibits are encouraged.
  • Additional tents and displays may not be set-up outside of your covered area.
  • Vendors must provide their own table coverings that extend to the ground and any other equipment needed.
  • All non-displayed materials must be hidden from view.

Chicago Music Supporters  (Available at Chicago Gospel Music, Blues and Jazz Festivals Only)- FREE
  • Provided with a 10’ X 10’ canopy style tent with sidewalls, or equivalent
  • Event signage with your business name displayed
  • Two (2) 8 ft. tables and two (2) chairs will be provided.
  • Electricity is provided and Vendors must provide their own extension cords.
  • All displays must be a professional, high-quality exhibit.
  • Creativity and uniqueness with exhibits are encouraged.
  • Additional tents and displays may not be set-up outside of your covered area.
  • Vendors must provide their own table coverings that extend to the ground and any other equipment needed.
  • All non-displayed materials must be hidden from view.
  • Some variation by festival may apply


Please note: Participation as a Festival Vendor does not include partnership benefits, marketing or onsite recognition, or any other activations beyond what is outlined in this document and in the Festival Vendor Agreement.  For information on how to become a Festival Partner, please contact the DCASE Partnerships Team.

Please select which festival vendor package you are interested in:

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* 3. Business or Organization Name:

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* 4. Address:

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* 5. City, State Zip:

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* 6. Business Telephone:

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* 7. Cell / Home Phone:

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* 8. In fifty words or less, please describe your business.

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* 9. Will you be selling any products?

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* 10. Please select the products you will be selling.

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* 11. What is the price range of items that you are selling?

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* 12. Please provide a web link to images of the products you will be selling and/ or a link to your business or organization's website.

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* 13. REQUIREMENTS

All applicants must carry commercial liability insurance ($1 million) for protection against damages in the event an injury occurs at the Festival an injury is caused by the product(s) they sell at the Festival. Please be aware that some market sites require additional insurance and insured parties.

The City of Chicago will require each Vendor to sign a Vendor Agreement which includes: A Certificate of Insurance evidencing the aforementioned insurance minimums and the endorsement naming the City of Chicago and MB Real Estate as additional insured, a digital copy of the City’s “Economic Disclosure Statement” (EDS), and an Affidavit of Disclosure of Indebtedness to the City. Do not send any certificates of insurance at this time.

I will be able to meet these requirements:

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* 14. RULES

Vendors themselves must be present and provide adequate staffing for their space at all times during scheduled festival hours.

Accepted vendors may not transfer, re-assign or sublease their space.
Shared booths will not be allowed unless otherwise approved in writing by DCASE staff.

Vendors will be contractually required to arrive promptly and remain open for the full published hours of vending.

Late arrivals will result in a negative on-site evaluation and could result in booth closure and the loss of all booth rental fees.

Vendors must provide their own security. The Department of Cultural Affairs & Special Events is not liable for lost, damaged or stolen merchandise. We encourage vendors to remove their work from the grounds each night.

Vendors may not consume alcohol at any time.

Failure to comply with the rules will result in booth closure and the loss of all booth rental fees, as applicable.

Vendors are responsible for their own sales tax. The sales tax rate in Chicago is 10.25% (subject to change). Forms will be emailed to all artists with their vendor acceptance packet. You should turn in sales tax monies within ten (10) days after the end of the show to the Illinois Department of Revenue. If you have questions, call (847) 294-4475.

I understand the vendor rules:

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* 15. I, the undersigned, hereby certify that the images submitted for consideration are representative of my current original work to be exhibited. I have read and agree to abide by the rules and regulations of The City of Chicago Department of Cultural Affairs and Special Events. I agree that I will indemnify and hold harmless the City of Chicago Department of Cultural Affairs and Special Events and its officers, staff, employees & agents, committees, all sponsors, and MB Real Estate from any and all claims from injuries, including death, damages or loss of property which I may have or which may impact me on account of my participation in the activities of the City of Chicago Department of Cultural Affairs and Special Events. I agree and grant permission to the City of Chicago, Department of Cultural Affairs & Special Events to use my name, business name, stories, images of myself and my works for event related advertising, publicity and promotional purposes. I further release and discharge any claim to payment for the use of any imagery of my likeness, artwork, or products. The City of Chicago, Department of Cultural Affairs and Special Events its officers, staff, employees, and agents will not assume liability for any act of God, natural disaster, exposure to adverse weather and conditions, damages, injuries or any legal authority, war insurrection, civil disobedience, criminal acts, or any cause above and beyond the control of the City of Chicago, Department of Cultural Affairs and Special Events and the officers, agents, employees, staff, sponsors, and MB Real Estate.

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