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Fest in the First Rules

Festival Rules:
• The festival is held rain or shine. Extreme weather conditions may cause closure.
• All current & potential vendors must complete an application each year.
• Applications must include a full list of items you will showcase at the festival.
• Any change of items (eliminating or adding) before or during the festival must be approved by the Fest in the First Management. Unapproved items will be requested to be removed from your booth.
• Fest in the First Management reserves the right to disallow any vendor not following rules or regulations

Nonprofit Selection
• Applications will be reviewed by Fest in the First Management.
• Nonprofits are accepted based on whether they serve people in Gary and the greater NWI region.
• Fest in the First Management reserves the right to reject any and all applications.

Booth Space:
• FREE Booth space FOR NONPROFITS ONLY is available (NP booths will be located inside the Miller Beach Arts and Creative District.)
• Outdoor Booths are available in 10 feet by 10 feet, or 10 feet by 20 feet. Tents and tables are required, and booth spaces come with a fee.
• Outside Vendors must provide their own tents and tables. (Outside vendors will be on pavement so remember to bring weights to keep your tent steady.)
• Festival Management will notify you of your booth space upon arrival. Festival Management reserves the right to assign, reassign or move vendors based on the layout requirements of the festival the day of the event.

Festival Setup, Take Down Requirements:
• Festival hours are from 3 pm to 8 pm 9/16/23. The festival is in operation rain or shine. We will only cancel in the case of lightening. Vendors may begin to set-up at 12:00 p.m. All vendors must be ready to sell by 3:00 pm, when the festival opens.
• No vehicles (other than food trucks) will be allowed in the booth area after 2:30 pm. Upon arriving, vendors are asked to unload their vehicles, move their vehicles and park in the designated areas. Violation could result in festival suspension.
• Vendors may only begin breaking down at 8:00 pm, at the close of the festival. Please do not break down your tent or vendor tables before this time.
• Upon leaving the festival, vendors are required to remove all debris and dispose of it in provided GARBAGE DUMPSTERS. Please leave trash cans for festival patrons.

Vendor Conduct
• Vendors are responsible for obtaining and having available any required City, State or local Board of Health permits or certificates. This must be presented to the Festival Manager upon arrival.
• No hawking of the festival visitors. Soliciting festival visitors outside of your booth is prohibited.
• No smoking or alcoholic beverages within your booth space.
• Booth space may not exceed the 10x10 or 10x20 space provided.

• NO SHOWS WILL NOT BE PERMITTED. A TEXT MESSAGE to 818.294.4240 must be made to the Festival Manager before setup time at 12:00 pm.
• Vendors may not arrive on the day of the festival without notification
• Advanced notice of booth spaces gives us the opportunity to create a layout best suited for vendors & for festival attendees.

• FREE Booth space FOR NONPROFITS ONLY is available (NP booths will be located inside the Miller Beach Arts and Creative District.)
•Booth rental for a 10x10 space is $50

• Booth rental for a 10x20 space is $100

• All fees collected are used to promote, operate & enhance the 2023 festival.

• Checks are made payable to City of Gary and sent to P.O. 2844, 518 S Hancock St Gary, IN 46403

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* 1. Name

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* 2. Email

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* 3. Phone

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* 4. Address

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* 5. Nonprofit Name

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* 6. Describe items you will handout in specific detail. Please include photos, documentation or website links. 

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* 7. Please select which type of booth you need.

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* 8. I hereby verify that the above information is true and accurate. I have read, understand and agree to all provisions in the market rules and acknowledge to only selling the products listed above. I acknowledge the sole authority of the Jury and Market Management to enforce & interpret policies and procedures. If accepted, I agree to abide the rules & regulations of Fest in the First. (Please type your name.)

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* 9. Vender Checks Should be made out to City of Gary, line item (Fest in the First).

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