DOT(WA) EXECUTIVE COMMITTEE NOMINATION FORM 2026-2027 Survey

Please complete the form below if you wish to nominate yourself (or another person) to be part of the DOT(WA) Executive Committee. Each position plays a part in keeping DOT(WA) such an active part of the WA paediatric OT network.

The time and commitment level involved in each role varies (from less than one hour a month, to about an hour each week), and many of the roles can be shared between two people- in fact some work best when shared. You must be a DOT(WA) member, or become one, to be on the committee.

If you would like to find out more about being on the DOT(WA) executive, please do not hesitate to contact Fiona (chairperson) on dotwa@outlook.com.

Nominations close on Monday the 10th August 2026. If there are no nomination for any roles, members will be able to nominate at the AGM (Monday the 17th August 2026).

1.Nominee Details(Required.)

Name

Workplace

Proposed by (this can be yourself)

2.Position you are nominating for.
Please select your preferred position (one only) and if you have a second choice role, please write that role in the comment field below.(Required.)

Chairperson
· Presides at general meetings and executive committee meetings
· Develops and coordinates implementation of the annual Business Plan with input from the committee
· Develops annual budget in conjunction with Treasurer
· Checks, confirms and sends all meeting minutes
· Completes annual report at the AGM and coordinates election of committee members
· Responds to queries from DOT(WA) members and the general public
· Responds to issues arising that affect paediatric occupational therapists in WA
· Co-authorises all payments from the DOT(WA) bank accounts with the Treasurer
· Keeps custody of all books, documents, records and registers of the assoc, other than DOT(WA) library items and documents required to be kept by other Executive committee members
· Keeps and maintains the Rules of the Association with the Membership Secretary

Deputy Chairperson
· Presides at general meetings and executive committee meetings in the absence of the chairperson
· Takes on role as liaison person with WAOTA and OTA WA division
· Submits regular updates DOT(WA) to the WAOTA newsletter
· Submits an annual activity report to WA OT Assoc.
· Jointly responsible with Marketing rep for coordinating DOT(WA) activities during OT Week
· Liaison person with OT Australia
· Completes an 'OT Associations Report' at the DOT(WA) AGM
· Attends the WAOTA and OTA (WA Division) AGM, when practical

Treasurer
·      Is responsible for the receipt of all moneys paid to or received by DOT(WA)
·      Develops annual budget in conjunction with Chairperson
·      Co-authorises payments from the funds of DOT(WA) with the authority of the general meeting or the executive committee; with cheques signed and on-line payments made by him/ herself and at least one other authorised committee member (usually the Chairperson).
·      Assists with invoicing as required.
·      Complies with respect to accounting records by:
     o   Keeping monthly accounting records as accurately as possible that would allow audit and explains the financial transactions and financial position of DOT(WA)
     o   Submits a report, summarising the accounts of DOT(WA) at the AGM; showing the financial position of DOT(WA) from the previous financial year.
·      At any point of time, by the request of the Chairperson, may be required to submit to the executive committee a report, balance sheet or financial statement
·      Keeps custody of all securities, books and documents of a financial nature and accounting records.

Meetings Secretary
· Compiles the agenda and minutes of the proceedings of the general members meetings and the committee meetings with the assistance of the virtual assistant.
· Keeps a record of all minutes
· Manages the DOT(WA) library, including purchasing and distribution of resources as required (this is currently a separate role)
· This role is well suited to someone who can attend the virtual committee and general meetings regularly
** This role would could be combined with the Membership Secretary as this role will be well supported by the VA

Membership Secretary
· Oversees new members and renewing members on-line applications
· Communicates with members and prospective members regarding the membership process
· Keeps and maintains the membership register
· Maintains a record of the contact details of the executive committee members
· Maintains record of the names and residential or postal addresses of any persons who are appointed or act as trustees on behalf of the Association
· Keeps and maintains the Rules of the Association with the Chairperson
· Complete a 'Membership Report' for the AGM
** This role would could be combined with the Meetings Secretary as this role will be well supported by the VA

Email Coordinator and Marketing
· Coordinates the primary email account for DOT(WA), responding appropriately to emails, ensuring information is disseminated to members and emails are forwarded to relevant committee members with the assistance of the virtual assistant.
· Liaises with other committee members to ensure information and emails are responded to appropriately.
· Jointly responsible with Deputy Chairperson for coordinating DOT(WA) activities during OT Week.
· Oversees newsletter, social media and marketing templates, liaising with the virtual assistant as appropriate.

PD Coordinator (Bimonthly)
· Creates opportunities for DOT(WA) members to have access to quality professional development (PD)
· Liaises with members and is the contact person for their PD interests and requests
· Attends executive and general meetings to feedback on upcoming PD
· Responsible for coordinating monthly PD sessions, following general meetings
· Is the contact person for the PD presenter and organise a gift and certificate
· Develops and updates bimonthly PD schedule

PD Coordinator (National/International)
· Creates opportunities for DOT(WA) members to have access to quality professional development (PD).
· Liaises with members and is the contact person for their PD interests and requests.
· Attends executive and general meetings to feedback on upcoming PD training events.
· Responsible for coordinating prospective speakers to provide paid PD to members.
· Refers to and follows PD policies when organising presenters.
· May coordinate a sub-committee as required for organising large scale events.
· Maintains and updates PD policy file and PD processes on a regular basis.
· Establishes and maintain networks with national and international PD figures.

Website Coordinator
· Responsible for the ongoing development and maintenance of the DOT(WA) website.
· Liaises with the website development company re updates and improvements to the website functionality.
· Oversees the uploading information of information to the DOT(WA) website.

Research
· Responsible for identifying research opportunities and needs within paediatric occupational therapy.
· Responsible for coordinating a DOT(WA) sub-committee to review any research application seeking funding from the organisation.
· Responsible for liaising with any persons completing a DOT(WA) funded research project.
· Responsible for organising PD on research for members as required

Rural and Remote
· Advocate for rural and remote paediatric therapists.
· Assist the Executive committee in ensuring paediatric rural and remote therapists needs are being met by DOT(WA).
· Assist the Executive committee to understand regional therapy and service models.

Mentorship
· Running DOT(WA)'s Mentor Connect Programme (run once every 1-2 years, depending on interest).

General Committee Member
· Assist other committee members as needed and when you are available.
· Assist with small projects as they arise.
· Offer your thoughts and ideas at meetings.

Please let us know if there are other roles you would consider if this role is filled by someone else.

Current Progress,

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