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Cedar Grove PTA Board Election Nominations

We ask that you consider being part of our PTA Board for the next school year.

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* 1. President:
President (avg. monthly time commitment = 12 hours):
•Preside at all PTA meetings and Board meetings, and draft agendas for the meetings
•Chair annual PTA budget meeting
•With help from the Board and the Volunteer Coordinator, coordinate the work of the officers and committees
•Sign PTA checks
•Reserve rooms for events through ICB
•Attend Clarksburg/Damascus cluster meetings (3-4 meetings a school year), or assign attendance to another Board member
•Represent the PTA at the Kindergarten Back-to-School Night and at the Cedar Grove Open House

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* 2. Vice President (2 vacancies)

(avg. monthly time commitment = 5 hours):
In their designated order, act as aides to the President
  • Perform the duties of the President in the absence or inability of the President to serve
  • Membership drive and directory
  • Organize beginning of the year Welcome Picnic
  • Manage Feed the Bears fundraiser

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* 3. Secretary (avg. monthly time commitment = 4 hours):
• Record the minutes of all meetings of the PTA and the Board; edit the minutes and submit them for approval by the PTA membership.
• Have a current copy of the PTA By-laws and make sure it is available at all meetings.
• Renew by-laws (renewal is due every 2 years).
• Write ‘Thank You’ notes after PTA events.
• Maintain a current membership list.

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* 4. Treasurer (avg. monthly time commitment = 6 hours):
• Have custody of all the PTA funds.
• Keep a full and accurate account of receipts and expenditures, including reconciliation of the bank statements each month
• Make disbursements, as authorized by the President of the PTA, in accordance with the budget adopted by the PTA
• Present a financial statement at every monthly meeting of the general membership.
• Make a final report before the newly elected officers officially assume their duties.
• Be responsible for the maintenance of the books of accounts and records in accordance with the requirements of the Maryland PTA.
• Be responsible for preparing and filing all necessary tax forms.
• Have the accounts examined at the close of the fiscal year and upon change of Treasurer by an auditor or an audit committee of not less than 3 people.
• Receive all monies from PTA events and deposit funds in a timely manner.

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* 5. The following position is NOT AN ELECTED position, and will not be on the election ballot. It is an appointed position.

The MCCPTA delegate(s) is the voice of the PTA and represents Cedar Grove ES at the county PTA level. Meetings are held on 4th Tuesdays at the Carver Education Center in Rockville. The delegate(s) is
responsible for reporting back to the PTA at monthly PTA meetings and/or through the newsletter. By participating in the Delegates’ Assemblies and our local PTA meetings, this role acts as a link
between the MCCPTA, and our local PTA.

The role entails sharing information about what is happening across the school system with the members of our PTA, and bringing the perspective of our PTA members to the discussions at the county level. This role offers the privileges of introducing motions, debating and
voting at the monthly Delegates’ Assemblies.

The expected monthly commitment is approximately 2 hours (one meeting a month).

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* 6. We are looking for people to co-chair/chair the following annual PTA events! Please let us know if you are interested in chairing and/or helping!

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* 7. Please give us your contact information!

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