2026 Personal Use Survey for Commercial Fleet Managers

Automotive Fleet is conducting a personal-use survey of commercial fleet managers to better understand personal-use policies across fleet departments.

Our goal is to provide the most accurate industry information possible. Results will be published in an upcoming issue of Automotive Fleet magazine. Your responses are confidential and greatly appreciated.

Please complete the survey at your earliest convenience.

1.Is personal use of company vehicles allowed?

Yes

N/A

2.How much do you charge for personal use per month?

No charge

Less than $130

$130–$140

$141–$150

$151–$160

$161–$170

$171–$180

$181–$190

$191–$200

$201 and over

3.During calendar year 2025, did your company’s monthly personal-use charge:

Increase

Decrease

Stay the same

4.Since Jan. 1, 2026, has your company changed its personal-use charge?

Yes, increased it

Yes, decreased it

No, it remained the same

We do not charge for personal use

5.Who, besides the employee, is allowed to use a company vehicle for personal use? (Select all that apply)

No one

Employee's Spouse

Employee's Licensed Children

Other (please specify)

6.Do you require an MVR check of persons (other than the employee) allowed to drive the company vehicle?

Yes

N/A

7.What are the conditions for approved personal use?

At all times, whenever necessary

Only to and from work

Only during non-business hours

Only on weekends and holidays

Only on vacation

Other (please specify)

8.What factors govern assignment of fleet-provided vehicles? (Select all that apply)

Annual business miles driven

Fringe Benefit

Job title

Job function

Other (please specify)

9. How do you determine personal-use charges? (Select all that apply)

Using an industry average of competitive benchmarks

Calculating the cost to the company

Using a pro-rated annual lease value (ALV)

Including a fuel benefit

Using an average cents-per-mile expense based on the IRS standard rate

Using 100% of the annual lease value (ALV)

Using commuting charge only

Other (dollar-per-day/round-trip charge, flat rate, FMC mileage reporting program, etc.)

Other (please specify)

10.How often does your company perform a personal-use reconciliation ("true-up")?

Monthly

Every two years

Quarterly

Annually

Create surveys and forms with ease. Sign up free.

Privacy & Cookie Notice