Exam Code: 7TR91
Department: Department of Transportation (Caltrans)
Exam Type: Departmental, Open Non-Promotional 
Bulletin Date: 12/15/2021
Final Filing Date: Quarterly Continuous (cut-off dates for 2024: February 29, May 31, August 31, November 30)
Monthly Salary: $4,268.00 - $5,268.00

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INTRODUCTION
Caltrans is pleased to announce the posting of the Caltrans Regional Administrative Officer examination. Employment from this examination may be offered in all Caltrans Districts and Sacramento County.

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EQUAL EMPLOYMENT OPPORTUNITY
Caltrans is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

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DRUG FREE STATEMENT
It is an objective of the State of California to achieve a drug-free work place. All applicants will be expected to behave in accordance with this objective, as the use of illegal drugs is inconsistent with the law of the State, the rules governing civil service, and the special trust placed in public servants.

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WHO SHOULD APPLY
Candidates who meet the minimum qualifications as stated below may apply for this examination.

Once you have list eligibility, you may not reapply for 12 months from your eligibility date. Candidates that are unsuccessful in the examination must wait six (6) months from the testing date before reapplying to take the examination.

All applicants must meet the education and/or experience requirements as stated on this exam bulletin to be accepted into the examination. Part-time or full-time jobs, regardless of whether paid or volunteer positions, and inside or outside California state service will count toward experience.

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FILING INSTRUCTIONS
Candidates are required to submit 1) STD 678 State Application and 2) Training and Experience Evaluation  

Examinations and STD678s must be received or postmarked no later than the cut-off date. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an examination. Faxed or E-mailed examinations or STD678s will NOT be accepted.

File by Mail

Attention: Caltrans Examination Services (MS 86)
P.O. Box 168036, Sacramento, CA 95816-8036

File in Person

Attention: Caltrans Examination Services (MS 86)
1727 30TH Street, 1st Floor, Sacramento, CA 95816-8036

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POSITION STATEMENT
Under general direction, incumbents assist a Caltrans Maintenance Manager I or II, in a Maintenance Region of California Department of Transportation (Caltrans), with his/her work. Incumbents are responsible for planning, organizing, directing, and supervising the administrative services performed in a Caltrans Maintenance Region. Incumbents, acting as an expert resource to a Maintenance Region's Caltrans Maintenance Manager, provide technical expertise on the Region's administrative support activities including record keeping and fiscal monitoring for program control.

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REQUIREMENTS FOR ADMITTANCE TO THE EXAMINATION
All applicants must meet the education and/or experience requirements for this examination by the cut-off date. 

NOTE: Qualifying experience may be combined on a proportionate basis if the requirements stated below include more than one pattern and are distinguished as “Either I,” “or II,” “or III,” etc. For example, candidates possessing qualifying experience amounting to 50% of the required time of Pattern I, and additional experience amounting to 50% of the required time of Pattern II, may be admitted to an examination as meeting 100% of the overall experience requirements.

Click on the link below to review the California State Personnel Board class specification which contain the requirements for admittance to the exam:
Caltrans Regional Administrative Officer Classification Specification

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MINIMUM QUALIFICATIONS
Either I

Experience: In the California state service, two years of experience performing the duties of an Office Technician (General) in the Caltrans Maintenance Program. AND

Education: Completion of the equivalent of 12 semester units or equivalent quarter units in college courses in public or business administration, accounting, statistics, or a closely related field. (One year of additional qualifying experience may be substituted for the required education.)

Or II

Experience: Three years of experience in timekeeping, cost record keeping, or financial record keeping for an organization whose business includes maintenance of roadways, structures and appurtenances; or storekeeping or inventory record keeping for materials and equipment for maintenance work. [Experience in the California state service applied toward this requirement must include at least two years in a class with level of responsibility not less than Office Technician (General).] AND

Education: Completion of the equivalent of 12 semester units or equivalent quarter units in college courses in public or business administration, accounting, statistics, or a closely related field. (One year of additional qualifying experience may be substituted for the required education.)

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KNOWLEDGE AND ABILITIES
Knowledge of:

1. General business practices and methods with special reference to record keeping including fiscal records

2. General purchasing methods, controls, and procedures

3. Basic personnel and human resource procedures and employer-employee relations

4. Current office methods and equipment

5. Principles of effective supervision and training

6. A supervisor's role in the Department's Equal Employment Opportunity Program

7. Applications of Integrated Maintenance Management System (IMMS), Staff Central, Enterprise Resource Planning Financial Infra-Structure (EFIS), Learning Management System (LMS), Concur, Mars Software, Outlook, and other software programs

8. Laws, rules, and regulations governing administrative practices in State service

9. Principles of accident prevention and safety practices

10. Bargaining unit contracts
Ability to:

1. Organize, coordinate, and accomplish a variety of business support functions

2. Coordinate and accomplish office support activities

3. Apply record-keeping methods to attendance record preparation and documentation, equipment, materials, and cost records

4. Learn radio/dispatch operating techniques

5. Operate office equipment such as typewriters, adding machines, calculators, facsimile machines, printers, telephones, and office computers

6. Gather, organize, and summarize data

7. Prepare and comprehensive reports

8. Prepare correspondence independently

9. Analyze situations accurately and adopt an effective course of action

10. Independently complete a variety of assignments

11. Supervise the work of others

12. Work effectively with internal and external stakeholders

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EXAMINATION INFORMATION
This examination will consist of a Training & Experience Evaluation weighted 100%. In order to obtain a position on the eligible list, a minimum score of 70% must be attained.

Examinations will be accepted on a continuous basis. Testing is considered continuous, as new test dates can be set at any time as the departmental needs warrant.

Candidates will be notified of their scores approximately 4 - 6 weeks after the final monthly submission date.

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ADDITIONAL DESIRABLE QUALIFICATIONS
Familiarity with automated systems

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VETERANS' PREFERENCE
Veterans’ Preference will be applied to those competitors who are successful in this examination and who qualify for, and have requested, Veterans’ Preference through the California Department of Human Resources. Veterans who have achieved permanent civil service status are not eligible to receive Veterans’ Preference.

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CAREER CREDITS
Career Credits will be added to the final score of this examination.

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CONTACT INFORMATION
General questions on how to apply?  Click HERE for video tutorials.

For more information regarding this examination, please contact the Office of Examinations at (916) 227-7858 or email the Exam Analyst at Darren.Gee@dot.ca.gov. 

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GENERAL INFORMATION
For an examination without a written feature, it is the candidate's responsibility to contact the testing department three weeks after the cut-off date if he/she has not received his/her notice.

Applications are available at Standard State Application (STD 678), California Department of Human Resources (CalHR) offices, local offices of the Employment Development Department, and the testing department on this job bulletin.

If you meet the requirements stated on this bulletin, you may take this examination, which is competitive. Possession of the entrance requirement does not assure a place on the eligible list. Your performance in the examination will be compared with the performance of the others who take this test, and all candidates who pass will be ranked according to their scores.

Caltrans reserves the right to revise the examination plan to better meet the needs of the service, if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service laws and rules and all competitors will be notified.

Candidates needing special testing arrangements due to a disability must complete an STD679 and submit with the requested examination materials.

General Qualifications: Candidates must possess essential personal qualifications including integrity, initiative, dependability, good judgment, and the ability to work cooperatively with others; and a state of health consistent with the ability to perform the assigned duties of the class. A medical examination may be required. In open examinations, investigation may be made of employment records and personal history and fingerprinting may be required.

Eligible Lists: Eligible lists established by competitive examination, regardless of date, must be used in the following order: 1) sub-divisional promotional, 2) departmental promotional, 3) multi-departmental promotional, 4) service-wide promotional, 5) departmental open, 6) open. When there are two lists of the same kind, the older must be used first. Eligible lists will expire in one to four years unless otherwise stated on the bulletin.  Eligibility lists may be abolished at anytime after one year, per Departmental needs.  It is the candidates responsibility to maintain eligibility throughout the hiring process.
If Veterans’ Preference is Warranted: Pursuant to Assembly Bill 372, Veterans’ Preference will be awarded as follows, starting January 1, 2014:

1.    Any veteran, widow or widower of a veteran, or spouse of a 100 percent disabled veteran, who achieves a passing score in an open examination, shall be ranked in the top rank of the resulting eligibility list.
2.    Any veteran who has been dishonorably discharged or released is not eligible for Veterans’ Preference.
3.    Veterans’ Preference is not granted once a person achieves permanent civil service status (Permanent State civil service status means the status of an employee who is lawfully retained in his/her position after completion of the applicable probationary period. This includes permanent intermittent, part-time, and full-time appointments. In addition, individuals who at any time achieved permanent State civil service status and subsequently resigned or were dismissed from State civil service are not eligible to receive Veterans’ Preference).

Veteran status is verified by the California Department of Human Resources (CalHR). Directions to apply for Veterans’ Preference are on the 
Veterans’ Preference for Examinations form (CalHR 1093).

If Career Credits is Warranted: In Open, Non-promotional examinations, Career Credits are granted to: 1) State employees with permanent civil service status, 2) full-time employees of the state who are exempt from State civil service pursuant to the provisions of Section 4 of Article VII of the California Constitution, and who meet all qualification requirement specified by the Board and have 12 consecutive months of service in an exempt position, and 3) individuals who have served one full year in, or are graduates of, the California Conservation Corps (eligibility shall expire 24 months after graduation from the California Conservation Corps). Three points are added to the final test score of those candidates who meet the above criteria, and who are successful in the examination. Such examinations cannot be for managerial positions described in Government Code Section 3513. Competitors not currently employed in State civil service who have mandatory reinstatement rights may also be eligible for career credits.  (Section 4 of Article VII of the California Constitution is posted at the State Personnel Board, 801 Capitol Mall and Sacramento).
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