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Philadelphia Stewardship Program Application 2022

Instructions:
- We anticipate that filling out this application will take approximately 60 minutes.
- We recommend looking through the entire application first, gathering the required materials, and then jumping in to fill out the details.
- There is no time limit on this application once started, and the tab can be left open so you can come back to it later. However, if closed before submitting, the application must be restarted.
- Unfortunately, there is no option to batch-upload documents. Please read the questions carefully and upload the appropriate documents where directed. 

Thank you for your application!
Getting Started
1.Organization Name
2.Organization Address
3.Organization Website
4.County
5.Applicant Contact Name
6.Applicant Contact Title/Position
7.Applicant Contact Email
8.Director of Organization Name
9.Director of Organization Email
10.Type of Organization (select all that apply)
11.In which Track of the Stewardship Program are you interested? (select one)
Application Narrative
Please answer questions 1-5 below, and check to see if your application requires addition responses based on specific track (two pages maximum, upload below).

1.   What is the historical significance or uniqueness of your collection? How are your collection holdings related to the mission of your organization?

2.  If your organization has previously participated with the Philadelphia Stewardship Program, what actions have been taken to care for your collection since your participation? How have the CCAHA reports impacted your collections care (or not)? 

3.  What are your organizational goals in regard to preservation? Comment on specific needs and concerns.

4.  Why is the track for which you are applying appropriate for your organization at this time?

5.  How has the COVID-19 pandemic impacted your institution? Where are you in your reopening process, if at all? Are there specific needs around health and safety?

Specific questions depending on track:
Track 1 & 2. 
No additional questions.

Track 3.  Risk Assessment and Emergency Planning:
6a. Briefly describe past and any current emergency planning efforts at your institution.  If applicable, comment on any previous disasters at your institution and how they impacted the organization. 

Track 4.  Collections Management Policies:
6b. If selected for the program, what would be your organization’s policy areas for concentration? Comment on specific policy areas and please note if the project would entail developing new policies or revising those already in place. (Some examples include: Collections Management Policy, Care & Maintenance Policy, Handling & Use Policies, Exhibition Policy, Housekeeping Policy, Security Policy, Integrated Pest Management Program.)

Track 5.  Digitization and Digital Preservation Policies:
6c. Describe digitization and/or digital preservation initiatives at your organization, both those presently underway and those planned.

Track 6. Create a Project:
6d. Describe your proposed project. Please include the names and titles of staff to be involved in the project.

Track 7. Update or Revisit Previous Reports: 
6e. Describe which previously completed project you would like to work on revising and/or updating.
12.Attach Narrative below.
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Staffing
13.Please indicate the number of each type of staff member
14.Please attach a staff list.
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15.Are there staff members assigned preservation responsibilities?
16.Is your organization open to the public?
17.If yes, please indicate hours open to the public.
18.Please indicate the number of each type of visitor per year
Surveys and Policies
19.Has your organization participated in any previous surveys of the following? Select all that apply.
20.Does your organization have any of the following policies, plans or programs in place? Select all that apply.
21.Please attach any plans or policies indicated above.
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22.Please attach any plans or policies indicated above.
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23.Please attach any plans or policies indicated above.
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24.Please attach any plans or policies indicated above.
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25.Please attach any plans or policies indicated above.
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Collections
26.Indicate the date range of collection materials.
27.Briefly describe your collection. Please indicate size of the collection and the types of materials represented.
28.Please indicate the percentage of the collection that is:
29.The most important collections are:
30.In how many buildings/sites are the collections stored?
31.Have any of the buildings/sites received historic designation?
32.If yes, please specify:
33.What types of materials are typically placed on exhibition?
34.Is there a line item in the budget for preservation/conservation activities?
Additional Documentation
35.Please attach copies of the following:
-Proof of tax exempt status
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36.Please attach copies of the following:
-Most recent annual financial statement 
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37.Please attach copies of the following:
-List of Board members
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38.Please attach copies of the following:
-Written policy statements not attached above
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39.Please attach copies of the following:
-Other relevant information, such as brochures, survey summaries, etc.
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