As noted in memo DII 21-200-003 dated 08/30/2021, the Vision commitments and adoption of Guided Pathways require the agency and colleges to use data to inform decision making. As the Chancellor’s Office continues to monitor reported instances of admission application, enrollment, and financial aid-related fraud, data are a key component of the evolving strategy. To this end, the Chancellor’s Office will be collecting metrics that will help monitor the extent of fraud-related events.

Please complete the following form and submit your college's data previous calendar month by the 10th of each month. Note: If no instances of fraud were detected in a given month, report this using zeroes.

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* 1. College Name

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* 2. Submitter Name

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* 3. Submitter Title

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* 4. Submitter Email Address

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* 5. Month Being Reported

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* 6. Year Being Reported

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* 7. Number of suspected fraudulent admission applications identified – Defined as the total number of admission applications received from CCCApply that are suspected to be fraudulent. This includes applications marked as “likely fraud” within CCCApply. (Enter a whole number without commas. If none, enter a zero.)

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* 8. Number of suspected fraudulent enrollments identified – Defined as the total number of unique individuals who registered for at least one class, but were later suspected to be fraudulent. (Enter a whole number without commas. If none, enter a zero.)

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* 9. Number of suspected fraudulent financial aid applicants identified – Defined as the total number of individuals who applied for financial aid but were later suspected to be fraudulent. (Enter a whole number without commas. If none, enter a zero.)

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* 10. Amount of federal, Cal Grant, and other local financial aid issued to fraudulent individuals – Defined as the total amount of financial aid funds by type disbursed to individuals who were later identified to be fraudulent. (Please enter a currency value (e.g., 1500.00); do not include a dollar sign or commas. If none, enter a zero.)

NOTE: If you entered "0" for any of the questions from 7 - 10 then please use the comments section below (#11) to clarify if you entered "0" to represent a value of zero or if you entered "0" because there is no information to report.

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* 11. Please provide any additional comments/data for context. Has the time of year affected applications, did you run any campaigns to boost registration or provide incentives to register that might have affected the data submitted.

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* 12. If you are reporting confirmed applications greater than 0 for any of the questions #7 - #10 then report those applications as fraud in the CCCApply Admin SPAM Filter Utility. Or, if submitting greater than 100+ spam applications, you may send a text file to our support team at staffsupportccctc@openccc.zendesk.com, and they will confirm those applications for you.The format of the text file should be one fraudulent application ID per line, see an example. 

Please report the fraudulent applications within a week of this submission.
Confirm your acknowledgement of this requirement by selecting the checkbox below.

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