Booth Activity Approval Form - Molecular Targets 2025

Deadline for submission: September 15, 2025

If you are planning to conduct any booth activities, this form must be complete and returned by September 15, 2025.

When selecting appropriate booth activities please refer to the AACR Rules and Regulations stated in the Molecular Targets Exhibitor Prospectus. As a reminder, all activities must take place within your booth. No activities are permitted anywhere other than your exhibit booth.

All requests must be submitted in writing to AACR for review and approval. Any exhibitor found conducting contests, raffles, drawling or unauthorized events will be required to cease immediately. AACR will not accept requests on-site.

You do not need to fill out this form if you are not planning a booth activity.

Question Title

* 1. Exhibitor's Information

Company Name *

Booth Number *

Company Contact Name

Email Address *

Question Title

* 2. Please refer to the Exhibitor Prospectus, for a complete listing of AACR policies. Please indicate the category that best reflects your exhibit. If your activity involves a giveaway, a Giveaway Authorization form MUST accompany this form.

Patient Advocacy

Pharmaceutical Drugs

Investigational Drugs/Treatments

Market Research

Medical Devices

Practice Medical Technology

Publications

Other (please list)

Question Title

* 3. Please describe booth activities other than one-on-one product information distribution:

Activities Prohibited in the Exhibit Hall:
• Canvassing or distributing advertising matter outside the exhibitor’s own booth is not permitted. 
• Solicitation of business except by exhibiting firms is prohibited. The nature of the exhibits is subject to the approval of Management and the AACR Exhibits Committee. 
• Nonprofessional products or services are not to be displayed. This applies to displays, literature, advertising, novelties, souvenirs, conduct of persons, etc. 
• Contests, raffles, lotteries, and games of any chance without prior written approval from the AACR. 
• All games and activities must be approved by AACR. No group activity is permitted.
•Games that require throwing or hitting items.
•Scavenger hunts.
•Exhibitors cannot use poster sessions for any activity or giveaway.
• Lines of any kind may not be formed outside of the exhibit space. All activity must be contained within the booth.
• Soliciting attendees in the aisle(s) outside of booth space, including session rooms, public space, and poster area. 
• Fundraising, without prior written approval from the AACR. 
• Press events are strictly prohibited without prior approval by the AACR Communications Department. 
• Live, videotaped, or audiotaped delivery of didactic presentation. 
• Activities offering CME credits. 
• Playing or performing of copyrighted recorded or live music during the published Exhibit Hall Hours. 
• Distribution of coupons or vouchers for meals, entertainment, or personal services to meeting attendees. 
• Distribution of alcoholic beverages in exhibit booth. 
• Distribution of any item of more than the minimal value (more than $20 ) without the prior written approval from the AACR. 
• Demonstration, promotion, or sales of the products of any non-exhibiting companies. 
• Affixing the AACR name or logo to, incorporating them in, or otherwise making them a part of exhibitor-distributed materials without prior written approval from the AACR. 
• Unauthorized reproduction or distribution of AACR abstracts. 
• Magicians, jugglers, motivational speakers, sleight of hand artists, or illusionists. 
• Electrical or other mechanical apparatus must be muffled so noise does not interfere with other exhibitors. 
• Market research companies must indicate on the exhibit application the companies for which they are conducting market research. All market research surveys must be conducted only within the market research booth.
•Affixing the AACR name or logo to, incorporating them in, or otherwise making them a part of exhibitor-distributed materials without prior written approval from the AACR.

The Molecular Targets and Cancer Therapeutics International Conference is a professional, scientific, educational meeting. Please keep this in mind when planning your contest, drawing, raffle, etc. All contests, lotteries, drawings, raffles, and games of chance must be approved by AACR Exhibits Management. All drawings must be held off the Exhibit Hall floor. All requests must be submitted to the AACR for review by September 15th, 2025. No unapproved items may be used as a "prize." All "prizes" need to be submitted on the Distribution of Giveaways form. Any exhibitor found conducting contests, raffles, or drawings that have not been approved by the AACR will be required to cease immediately. The AACR will not accept requests on-site.

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* 4. Exhibitor Signature

By checking this box, you certify to the AACR that exhibit display and activities will be conducted in accordance with all applicable AACR policies outlined in the “Rules and Regulations” section of the Exhibitor Prospectus and as listed above.