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Clean Heavy Duty Vehicles Program FY26

2026 Clean Heavy-Duty Vehicles (CHDV) Program Grant Application

Program Summary
The Clean Heavy-Duty Vehicles (CHDV) Program offers matching grants for the replacement of Class 6 and Class 7 diesel refuse vehicles with new, zero-emission battery electric refuse vehicles. This grant opportunity is intended to result in improved air quality, reduced greenhouse gas emissions, and decreased daily exposure to emissions for drivers and operators. It also aims to stimulate job creation, foster agency-wide support for the transition towards a fully electric fleet, and enhance public understanding and awareness of the benefits of electric vehicles.

See the Clean Heavy-Duty Vehicles Program Request for Proposals (RFP) and website for additional information, including areas of interest and program priorities.

Eligibility Requirements
- Any public or private entity physically located in Michigan is eligible to apply.

- Projects must address one or more CHDV program objectives and one or more program priorities listed under Section I-B of the RFP.

Funding Amount
Grant awards are expected to range from $100,000 to $1,000,000 per applicant. Project funding will be limited at 50% of the total project cost. Awards will be determined through a competitive evaluation process, guided by the program priorities outlined in the Request for Proposals (RFP) and subject to the discretion of EGLE Energy Services. Funding decisions will be made until available funds are fully allocated.

Award Process
Submitted applications will go through an evaluation and risk assessment. Selected applicants will be sent a grant agreement detailing the terms and conditions of the award. (See the Sample Grant Agreement.) EGLE WILL NOT FUND ANY PROJECT WORK THAT HAS STARTED BEFORE A GRANT AGREEMENT HAS BEEN MADE AND EXECUTED.

Completing the Application
Please note that the application form cannot be saved mid-process. To ensure a smooth submission experience, applicants are strongly encouraged to copy all application questions into a Word document prior to beginning. Draft responses—particularly those requiring detailed, paragraph-format answers—in the Word document, and gather all required supporting files for upload. Refer to the Request for Proposals (RFP) for specific guidance on content and requirements. Once all materials are prepared, you may copy and paste your responses into the application form and upload the necessary documents to complete your submission.
1.Company Information(Required.)
2.Contact Information - Project Manager
Questions about this application will be directed to the project manager.(Required.)
3.Authorized Signer / Negotiator Contact Information - If different than the Project Manager
(Who has authority to sign a grant agreement for the company?)
4.Company Identifying Information(Required.)
5.Organization Type(Required.)
6.Short Description of the company/entity.
Provide a brief description of your organization, its primary services, and its experience operating refuse or recycling vehicles.(Required.)
7.Requested award amount (maximum is $1,000,000 or 50% of total project cost, whichever is less).(Required.)
8.Project Name
9.Project location
Please provide an attachment of the route summary where the new vehicle is expected to operate showing county/counties served.(Required.)
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10.Provide a concise overview of the proposed project.
Briefly describe the purpose and scope of the project. Clearly identify which specific Program Objectives and Program Priorities are being addressed, as outlined in Section I-B of the CHDV RFP. Explain how the project aligns with and supports these objectives and priorities, demonstrating its relevance and potential impact.(Required.)
11.Type of Refuse Vehicles(Required.)
12.Proposed Replacement Vehicle Class(es):(Required.)
13.Vehicle Replacement Details
Provide a summary of the following:
  • How many Class 6/7 diesel vehicles will be replaced?
  • What types of vehicles are being replaced (e.g. refuse haulers, dump trucks, etc.)
  • What are the specifications of the replacement zero-emission vehicles?
(Required.)
14.Eligibility Statement (To download, click HERE)(Required.)
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15.Infrastructure and Support
Provide a summary of the following:
  • Describe the infrastructure (e.g. charging stations) that will be installed to support the new vehicles.
  • Will your project include workforce development or training for drivers and mechanics? If so, please describe.
(Required.)
16.Fleet Description and Infrastructure Template (To download, click HERE)(Required.)
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17.Environmental Impact
Describe:
- Estimated diesel emissions reductions (if available - upload emission calculations in .xls format)
- Improvements in fleet operations
- Whether the project operates in an ozone nonattainment or maintenance area
(Required.)
18.Project Benefits
Describe how your project will benefit the following:
- Operational benefits
- Fleet modernization
- Service reliability
- Air quality improvements
- Workforce benefits
- Economic development(Required.)
19.Lessons Learned / Transferability
Discuss the potential for this project to be replicated in other cities or towns across Michigan.(Required.)
20.Project Staff and Partner Roles & Responsibilities
Describe in narrative form the organizational staff and staff from associated partners that will be involved with the project: their role and responsibilities, expertise/qualifications and knowledge, and the resources that will be used to assist in the successful completion of the project.(Required.)
21.Project Workplan
Submit a workplan that details key project tasks to be completed, the estimated start date of each task, and date of completion for each task. Be sure to include tasks given in Section I-B(3) of the RFP.(Required.)
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22.Project Timeline
Provide a proposed timeline for vehicle replacement, infrastructure installation, and training activities by filling in approximate dates for the milestones below. Please note, grant funds must be spent by December 31, 2028.(Required.)
23.Budget and Cost Share
- Provide a detailed budget for your project, including vehicle costs, infrastructure, and training expenses.
- Describe your organization's plan for meeting the required cost share.(Required.)
24.Approved Budget Form (To download, click HERE)
Please complete and upload the Approved Budget Form (linked above). (Upload PDF here and send Excel spreadsheet of budget to orcinok@michigan.gov)(Required.)
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25.Price Estimates / Quotes for Proposed Project(Required.)
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26.Certificate of Indirect Costs (If Applicable) To download, click HERE
Please complete and upload the Certificate of Indirect Costs if the applicant is using an indirect cost rate in their budget.
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27.Other Financial Assistance
  • Will grants, utility rebates or other financial assistance be applied to this project? If yes, then please explain.
  • Funding cannot be used as match funding for other federally funded programs (e.g. EPA DERA).
(Required.)
28.Has the applicant received $750,000 or more in federal awards during their current fiscal year?(Required.)
29.Does the applicant have any pending litigation or existing legal obligations which may impact their ability to perform the proposed project?(Required.)
30.State Historic Preservation Office Section 106 Review Form (If Applicable) To download, click HERE
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31.National Environmental Policy Act Form (If Applicable) To download, click HERE
To check applicability, click HERE
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32.Build America Buy America Waiver Form (If Applicable) To download, click HERE
To determine whether BABA requirements or a waiver may apply, click HERE
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33.Attach any additional supporting documentation (if needed)
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34.Attach any additional supporting documentation (if needed)
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35.Attach any additional supporting documentation (if needed)
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36.Additional Information
Is there any other information you would like to share to support your application?
37.Assurances(Required.)
38.Electronic Signature
39.Name and Title
40.Date Signed
Date / Time