203rd Baltimore Annual Conference Logistics Form

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* 1. Event Name:

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* 2. Number of People:

under 10 people

10-20 people

20-35 people

40-55 people

55+ people

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* 3. Date of Meeting/ Event : Start Time

Date / Time

Date

Time

AM/PM

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* 4. Chairperson or Contact:

Name

Phone Number

Email Address

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* 5. BAC | Bethel Liaison or Contact:

Name

Phone Number

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* 6. Event Location and Address:

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* 7. Describe Set-up and Logistics:

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* 8. Upload Floor Plan or Layout:

DOCX, DOC, JPEG, GIF, JPG, PDF, PNG file types only.

Choose File

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* 9. Security Needs:

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* 10. Hostesses Needed:

Yes

If Yes (please specify how many)

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* 11. Ushers Needed:

Yes

If yes (please specify how many)

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* 12. Administrative Support:

Yes

If Yes (please specify)

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* 13. Transportation Required:

Yes

If yes (please specify)

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* 14. Reserved Parking: very limited

Yes

If yes (please list full names and titles | positions)

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* 15. Musical Needs

Audio CD

Live Music

Choir or other Ensemble

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* 16. Food or Refreshments

Yes - we will provide our own

Yes - we are requesting food service

If Yes, You are requesting food service (please specify needs- you will be contacted to discuss)

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* 17. Each group or organization is responsible for its own printing .

We acknowledge that printing services may not be accommodated

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Bethel AME Media Ministry

BAC MEDIA (Audio/ Visual) REQUESTS

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* 18. Name of Event:

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* 19. Number of Attendees:

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* 20. Date of Event and Start Time

Date / Time

Date

Time

AM/PM

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* 21. Set-Up Time Needed

MEDIA TECHNICIAN ASSISTANCE
PLEASE include time for set-up (loading of slides etc.) when requesting media services. Personnel allotment will be determined

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* 22. Audio Need:

CD Player - music

ipod or iPhone Connection

Podium

Handheld Microphone

Live Music

Other

If Other (please specify)

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* 23. Visual Support Needed:

Laptop (to run a presentation)

Laptop will be provided by organization

TV Display (available in Coker Hall & Brooks Chapel only)

Projector & Screen (available only in the Sanctuary)

Extension Cords

If Laptop is provided by Bethel AME (please specify how you will provide files - thumb drive, email etc.)

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* 24. Presentation Files Are Already Prepared

DOCX, DOC, JPEG, GIF, JPG, PDF, PNG file types only.

Choose File

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* 25. Special Instructions

THANK YOU FOR TAKING THE TIME TO INPUT YOUR INFORMATION. WE WILL CONTACT YOU TO CONFIRM RECEIPT OF THIS INFORMATION AND NEXT STEPS.

203rd Baltimore Annual Conference Logistics Form

Question Title

* 1. Event Name:

Question Title

* 2. Number of People:

Question Title

* 3. Date of Meeting/ Event : *Start Time*

Question Title

* 4. Chairperson or Contact:

Question Title

* 5. BAC | Bethel Liaison or Contact:

Question Title

* 6. Event Location and Address:

Question Title

* 7. Describe Set-up and Logistics:

Question Title

* 8. Upload Floor Plan or Layout:

Question Title

* 9. Security Needs:

Question Title

* 10. Hostesses Needed:

Question Title

* 11. Ushers Needed:

Question Title

* 12. Administrative Support:

Question Title

* 13. Transportation Required:

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* 14. Reserved Parking: *very limited*

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* 15. Musical Needs

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* 16. Food or Refreshments

Question Title

* 17. Each group or organization is responsible for its own printing .

Question Title

Bethel AME Media Ministry

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* 18. Name of Event:

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* 19. Number of Attendees:

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* 20. Date of Event and Start Time

Question Title

* 21. Set-Up Time Needed

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* 22. Audio Need:

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* 23. Visual Support Needed:

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* 24. Presentation Files Are Already Prepared

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* 25. Special Instructions

* 3. Date of Meeting/ Event : Start Time

* 14. Reserved Parking: very limited