Affiliate Group Function Space Request Form - Annual Meeting 2027

Discount deadline is February 12th, 2027

If you plan to hold a function during the 2027 Annual Meeting, you MUST complete the survey below. Please submit one request per event. If your event requires more than one meeting room, you must submit a separate request for each room needed.

Approval letters will be sent out for non-HQ Hotels on beginning early December 2026.

"CLICK HERE" to view our 2027 Affiliate Guide.

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1. Hosting Company Information (please include details for the company holding the event) (Required.)

Company Name

Contact Name

Contact Phone #

Company Address

City/Town

State/Province

Postal Code

Country

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2. Organizer's Information (please include details on the actual individual planning this event) (Required.)

Organizing Company

Planner Contact Name

Planner Contact Phone #

Planner Contact Email

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3. Are you an exhibitor? (Required.)

Yes

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4. Booth Number (If Applicable)

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5. Please list your preferred HQ hotels.

Hyatt Regency Orlando

Rosen Centre Hotel

Please indicate first and second choice of preferred HQ hotels. *Please note, these are assigned on a first-come, first-serve basis.

NON-EXHIBITORS ARE NOT PERMITTED TO HOLD MEETINGS AT THE HYATT REGENCY ORLANDO.

A list of Non-HQ Hotels is at the bottom of this form. (Required.)

	Hotel Selection
First Choice Hotel	First Choice Hotel Hotel Selection menu
Second Choice Hotel	Second Choice Hotel Hotel Selection menu
Third Choice Hotel	Third Choice Hotel Hotel Selection menu

Other (please specify your first, second, third, and fourth choice of preferred Non-Headquarter hotels)

Question Title

6. Please enter the dates and times of your meeting.

Events may only be scheduled as follows (if you pick a date or time outside of the below, your request will not be accepted):
Prior to Friday, April 2nd: Anytime
Friday, April 2nd: Before 3:00 pm EST and after 6:00 pm EST
Saturday, April 3rd: Before 8:00 am EST and after 6:30 pm EST
Sunday, April 4th: Before 8:00 am EST and after 6:30 pm EST
Monday, April 5th: Before 8:00 am EST and after 6:30 pm EST
Tuesday, April 6th: Before 8:00 am EST and after 6:30 pm EST
Wednesday, April 7th: Before 8:00 am EST and after 1:30 pm EST

*Internal sales, business or staff meetings, exhibitor training and pre-conference prep meetings can be held at any time (Required.)

Start Date and Time

Date

Time

AM/PM

End Date and Time

Date

Time

AM/PM

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7. Expected Number of Attendees* (Required.)

*Any meeting request over 125 is subject to special review.

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8. Please specify if your attendees are employees, AACR Meeting attendees, or both. (Required.)

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9. Please provide a brief description of the proposed events (Required.)

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10. Type of Group (please select one) (Required.)

Corporate/Industry

Tax Exempt (Non-Profit)

College/University

Government Affiliated

Cancer Center

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11. Type of Event (please select one) (Required.)

Advisory Board Meeting

Committee Meeting

Hospitality Desk

Hospitality Suite

Internal Corporate Business Meeting

Investigator Meeting/Industry Meeting

Investor Meeting

Office

Social Event

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12. Room Set-Up (please select one) (Required.)

Classroom

Conference

Hollow Square

Reception

Rounds

Theater

U-Shape

Other (please specify below)

Other

Question Title

13. Will you need Audio Visual? (Required.)

Yes

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14. Will you need Food and Beverage? (Required.)

Yes

Non-Headquarter Hotels

Affiliate Group Function Space Request Form - Annual Meeting 2027

Discount deadline is February 12th, 2027

Question Title

* 1. Hosting Company Information (please include details for the company holding the event) (Required.)

Question Title

* 2. Organizer's Information (please include details on the actual individual planning this event) (Required.)

Question Title

* 3. Are you an exhibitor? (Required.)

Question Title

* 4. Booth Number (If Applicable)

Question Title

Question Title

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* 7. Expected Number of Attendees* (Required.)

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* 8. Please specify if your attendees are employees, AACR Meeting attendees, or both. (Required.)

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* 9. Please provide a brief description of the proposed events (Required.)

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* 10. Type of Group (please select one) (Required.)

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* 11. Type of Event (please select one) (Required.)

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* 12. Room Set-Up (please select one) (Required.)

Question Title

* 13. Will you need Audio Visual? (Required.)

Question Title

* 14. Will you need Food and Beverage? (Required.)

1. Hosting Company Information (please include details for the company holding the event) (Required.)

2. Organizer's Information (please include details on the actual individual planning this event) (Required.)

3. Are you an exhibitor? (Required.)

4. Booth Number (If Applicable)

7. Expected Number of Attendees* (Required.)

8. Please specify if your attendees are employees, AACR Meeting attendees, or both. (Required.)

9. Please provide a brief description of the proposed events (Required.)

10. Type of Group (please select one) (Required.)

11. Type of Event (please select one) (Required.)

12. Room Set-Up (please select one) (Required.)

13. Will you need Audio Visual? (Required.)

14. Will you need Food and Beverage? (Required.)