AAPath 2026 Exhibitor Application Form

Association for Academic Pathology, 100 West 10th Street, Suite 603, Wilmington, DE 19801

Question Title

* 1. Company Name (to appear on the AAPath Annual Meeting Program, website, exhibitor badges, and signage):

Question Title

* 2. Acronym/Short Name of Company, if any:

Question Title

* 3. Company Homepage/Primary URL: Provide the URL to company's (or product/service) webpage:

Question Title

* 4. Company Logo (please upload image files (PG, JPEG, or PNG files ONLY) for web advertising and other messaging/listings):

Question Title

* 5. Company/Product Description (60 word description of products or services. Descriptions exceeding 60 words may be edited by the AAPath Administrative Office):

Question Title

* 6. Primary Contact Person & Primary Billing Address:

Email Address

First Name

Last Name

Role/Position/Title

Phone Number

Postal Address

City

State/Province

Zip/Postal Code

Country

Question Title

* 7. Select Exhibitor Level (Click here to read more about the details of the exhibitor levels):

$3,500: Non-Profit Exhibit Package (Booth Spaces 1-5)

$4,500: General Exhibit Package (Booth Spaces 6-25)

$750-$6,000: Other Sponsorship Opportunity

Question Title

* 8. Provide your top 5 booth location #'s in the level of exhibit package chosen:

Question Title

* 9. Select Sponsorship Opportunities (Click here to read more about the details of the other sponsorship opportunities):

$6,000 – Welcome Reception, Sunday, July 19th

$5,000 – Networking Reception, Monday, July 20th

$3,500 – Meeting Tote Bags

$3,000 – Virtual Corporate Workshop

$1,295 – Additional Exhibitor Meeting Registration

$750 – Meeting Room Drop

Question Title

* 10. Please indicate here if there are other sponsorship opportunities you would like to explore that were not listed above:

Next Steps: After this application is accepted, the Primary Contact Person listed above will be contacted by either staff (below) to discuss your booth or sponsorship preferences, to register exhibit staff, and to address other questions pertinent to sponsoring or exhibiting with AAPath. For questions in the interim, please contact:

Kristofer Herlitz, AAPath Exhibits Manager
exhibits@academicpathology.org | Direct: 845.243.2906
or
Tonya Jones, AAPath Meetings Coordinator
tjones@academicpathology.org | Direct: 302.676.5297

Question Title

* 11. Check each box below to indicate that you have read and understood each section:

APPLICATION REVIEW AND INVOICE FOR PAYMENT: An invoice for immediate payment will be emailed after the application is reviewed and approved. Only approved applications with payment in full are guaranteed to receive an exhibitor space, partnership, or sponsorship, if selected, for AAPath’s 2026 Annual Meeting. The application process is not considered complete nor is space guaranteed until payment is received. Space will not be held without payment for more than 7 days after an invoice is generated. Accepted forms of online payment are MasterCard, Visa, or American Express. Checks are also acceptable by postal mail but must be received prior to securing a space.

All exhibit and sponsorships are sold on a limited, first-come, first-served basis to the first organizations who submit applications that are approved, along with full payment to the AAPath Administrative Office. Any applications received after June 1, 2026 will have a late fee of $500 applied to the initial Exhibitor Level and/or Sponsorship amount and there will be no inclusion in the printed Prize Map. For organizations applying simultaneously for the same benefits and placement, priority will be given to previous sponsors and exhibitors with the highest level of prior commitment. AAPath reserves the right to make final decisions on the exact booth space and there is no guarantee for attendee traffic, visibility, and activity. All promotional materials and messages in association with exhibit, partnership and sponsorship benefits require pre-approval of AAPath.

CANCELLATION POLICY: Cancellations of exhibit space, sponsorships, or advertising opportunities received by written notification, prior to March 1, 2026, will receive a refund (less a $100 cancellation fee). Due to the commitment of space, sponsorships, and advertising to contracted exhibitors, no refunds will be offered after March 1, 2026, unless a new exhibitor is located and their payment for the exhibit space, sponsorship, or advertising is received prior to April 1, 2026.

FORCE MAJEURE: Neither party shall be liable for any damages sustained from delay or non-performance due to events beyond its reasonable control, including but not limited to acts of God, acts of government or other authorities, wars, hostilities, civil disturbance, strikes, riots, epidemics, quarantines, or any other causes beyond AAPath control.

AGREEMENT: In accordance with the terms, conditions, and regulations governing exhibits, sponsorships, and advertising related to the Association for Academic Pathology and the 2026 AAPath Annual Meeting, all rules and regulations as outlined in the Exhibitor Prospectus, as well as any amendments published by the AAPath, are part of this contract. Failure to abide by such rules and regulations results in forfeiture of all monies paid to AAPath Administrative Office under terms of this agreement.

Question Title

* 12. Writing your (primary contact) full name below and submitting this application form indicates your agreement to the terms above. Upon submission, your application will be automatically date and time-stamped.