APPLICATION TO HOST THE WIAA VOLLEYBALL STATE CHAMPIONSHIPS

EVENT OVERVIEW

Host Profile:
The Washington Interscholastic Activities Association (WIAA) was founded in 1905 as a voluntary, self-supported non-profit organization to administer the junior and senior high school athletic and activities programs in the state of Washington. The WIAA currently serves approximately 400 member high schools and 400 member middle schools and operates over 120+ High School State Championship events each school year.

Slowpitch Softball Contact: Cindy Adsit, WIAA Assistant Executive Director

Event Profile:
The WIAA Volleyball State Championships are the culmination of the high school volleyball season. Each of the WIAA's six classifications (4A, 3A, 2A, 1A, 2B, 1A) qualifies 8-20 teams to compete in a modified, double-elimination tournament played over two days. These championship events bring together student-athletes, coaches, fans, parents, officials, and other spectators from all over Washington State.

Event Extent and Corresponding Dates:
The WIAA is looking to secure a facility that covers all four years of the next classification cycle (2024-2028) for this event. The following is a summary of the corresponding dates for each of those years:

2024	2025	2026	2027
1B/2B: November 13-14 1A/2A: November 15-16 3A/4A: November 22-23	1B/2B: November 12-13 1A/2A: November 14-15 3A/4A: November 21-22	1B/2B: November 11-12 1A/2A: November 13-14 3A/4A: November 20-21	1B/2B: November 10-11 1A/2A: November 12-13 3A/4A: November 19-20

Projected Team & Attendee Profile (Subject to Change):

4A, 2A, 1A, 2B: 16 teams + coaching staffs/classification
3A, 1B: 20 teams + coaching staffs/classification
8-16 high school volleyball officials per two-day tournament from across the state
Fans of the participating teams
WIAA Staff, Event Staff, Sponsors, Vendors

Facility Requirements:

Minimum of two courts per classification for both days of the tournament
Ticket and Pass Gate entrances with the ability to separate and manage participants and spectators
Restrooms
Scoreboard and sound system
Internet access (streaming and results reporting)
Designated area for media, streaming, event coverage staff
Private meeting area for officials
Sufficient parking for spectators and participants, including school buses/vans
Sufficient seating for spectators with the ability to adequately separate school communities
ADA Seating
Emergency Action Plan
Adequate space for multiple vendor booths

Additional Facility Preferences:

Auxiliary space for teams to meet and warm-up
Ice/water available and easily accessible by the medical staff
Concessions for spectators OR allowance for outside food/vendors

Host Responsibilities:

On-site Event Manager
Facility maintenance, set-up and management
Pass gate for teams and officials
Parking attendants/traffic flow
Custodial/clean up
Hospitality area (with food and beverages) for working media and tournament staff

Hotel Requirements:
The host city must have access to safe, reasonably priced hotel rooms for schools that must travel.

Community Involvement:
Seeking community involvement is encouraged to enhance the event for participants and spectators alike. Hosts that can provide meals, gifts and courtesy relationships are preferred. The WIAA reserves the right to determine any promotion of such involvement and to review the details of any agreements.

Current Site: Yakima Valley SunDome

Financial Agreement:
It shall be the decision of the bidding organization as to the amount of the financial aspect / agreement in their bid, and if so, what that amount shall be. Any costs to the WIAA must be outlined in the proposal. The host can retain all parking and concessions, provided that complimentary parking is provided for WIAA staff and officials, as well as team busses. If charging for parking, the rate must be included in this bid for review. The WIAA retains the right to establish ticket prices.

BID TIMELINE: Open June 22, 2023 – Closes August 1, 2023
SITE VISIT(S): August/September as needed
BOARD DECISION: September 2023
SPORT CONTACT: Cindy Adsit, WIAA Assistant Executive Director