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PSALA Remote and Return to Work Survey - May 2021

Survey Purpose and Context:  This survey’s purpose is to capture your firm’s plans regarding return to on-site work, working offsite or a hybrid arrangement, and plans surrounding safety, workspace needs, and protocols. 

Survey Data Use:  Understanding your firm’s interplay between an employee, colleagues, and the work environment provides a more comprehensive vision for PSALA members to understand trends in our community. 

Please submit your completed confidential survey by no later than Monday, May 24.  Thank you.
1.About You and Your Firm:(Required.)
2.What is your position description?(Required.)
b'Vaccination Status'
3.Will you require employees to be fully vaccinated (+2 weeks for protection) before returning to on-site work?(Required.)
4.Are you providing an incentive for employees to become fully vaccinated?(Required.)
5.How will you determine an employee’s vaccination status?(Required.)
6.How do you plan to track vaccine information?(Required.)
7.What accommodations are you making for employee(s) that have a medical or religious exemption?(Required.)
8.How do you plan to support those working on-site who have a medical condition or choose to remain unvaccinated to avoid gossip or judgment by others while maintaining confidentiality?(Required.)
9.Will you provide an exemption to work on-site for employees with mental-health issues exasperated by Covid?(Required.)
Mask Mandate and Covid Protocols
10.How will you identify co-workers that are fully vaccinated from those unvaccinated when working and interacting on-site?(Required.)
11.Assuming compliance with the CDC, state, and local authorities, will your firm allow fully vaccinated employees to:(Required.)
12.Will you require masks to be worn in common spaces regardless of vaccination status?(Required.)
13.What accommodations have you made for deaf and hard of hearing employees who read lips to participate in Zoom meetings while working on-site in open workspaces?(Required.)
14.Which safety measures will you maintain on-site?(Required.)
First 30-60 Days Following Formal Return to On-Site
6 Months Following Formal Return to On-Site
Indefinitely
Masks required
Masks optional
Individual hand sanitizer at every desk
Hand sanitizer stations
Disposable gloves available
Daily disinfection of common workspaces (copy rooms, KR café, kitchens, etc.)
Social distancing protocols
Staggered work schedules
Daily employee health certification
Visitor health screening
Limited business travel
One-Way hallway/stair travel indicators
Facility
15.When will you fully open common spaces, such as reception, waiting areas, kitchens, and other spaces used for employee congregation (excluding conference rooms)?(Required.)
16.For those employees assigned to open workspaces or shared offices, have you or will you:(Required.)
Yes
No
Unsure
N/A
Install plexiglass or another type of safety barrier between employee open workstations, where desks are in proximity
No change, employees in open workspaces are required to wear a mask
Assign employees to private workspaces
Use hoteling
17.Are you offering Washington State employees a stipend while working remotely for:
Yes
No
Unsure
N/A
Desk chair
Desk/workstation
Copier/scanner
Cell phone
Internet
One-time budget of $500 or less
One-time budget of $1,000 or less
Policies and Procedures
18.If you have an existing telecommute agreement in place, what updates will you make to the agreement for Post-Covid use?(Required.)
19.Within the first 3-6 months of returning to on-site work, will your firm resume office celebrations or events and allow employees to arrange for group meetups or celebrations on-site?  What restrictions or limitations will you have in place?(Required.)
20.Will you change your sick policy to allow employees who feel unwell to work remotely, or will they be required to take a sick day?(Required.)
21.What other policies are you updating for return to work? Ex. Offering a flex schedule, updating safety protocols, etc. (Required.)
22.What protocols will you have in place for vendors and clients that come on-site?(Required.)
Voluntary Return to Work
23.Will you offer a voluntary return to work phase before introducing a return to the onsite work plan?  Trending months are provided below:(Required.)
24.Will you continue to limit the number of employees that can work on-site during the voluntary phase?(Required.)
25.Will you provide a private workspace or hoteling for those volunteering to work onsite, or will employees return to assigned open workspaces? (Required.)
26.What contributing factors go into your decision regarding voluntary onsite work? (Required.)
Formal Return to Onsite Work Plan
27.When does your firm plan to require employees to return to on-site work in some capacity, whether it’s full-time or a hybrid?  Trending dates are below:(Required.)
28.If you require employees to return to some form of onsite work, which employees will you need to work on-site?(Required.)
None
1-2 days per week
2-3 days per week
4 days per week
Fulltime
Flexible as Firm or Employee Deems Necessary
N/A
Accounting
Attorneys
IT
Legal Assistant/Secretary
Firm Management
Office Services/Receptionist
Paralegal
Records
29.What staff support changes do you plan to continue to provide for those who will continue to work remotely?(Required.)
Yes
No
Unsure
N/A
Scan and email incoming mail for distribution
Provide onsite legal support staff to complete physical projects on-site, such as finalizing letters or documents for mailing, preparing working notebooks, finalizing physical court filings, etc.
Technology support for those working on-site
Firm Culture
30.How will you promote your new culture?(Required.)
31.How will you promote connectivity with those who are working remotely?(Required.)
32.What type of team building will you provide for teams to understand how to remain connected?(Required.)
Transit
33.What transit subsidy are you currently providing to staff that is required to work on-site?(Required.)
34.What transit subsidy are you currently providing to staff that prefer to volunteer to work on-site?(Required.)
35.What transit subsidy will you provide to staff once your return to onsite work plan is adopted?(Required.)
36.What are the top 5 topics you'd like to discuss regarding the "new normal" remote and on-site work?(Required.)