Mutual Exchange Application- External Applicant

If you have any questions or need help completing the form, please call our Tenancy Management Team on 0161 219 7226.

Do not make plans to move until you have received written permission.
If you move without written permission, we will ask you to move back.
We will write to you within 42 days after receiving both applications with a decision.
You will need to arrange for someone to witness the signing of the legal documents. You will need to provide their name, address and email address and they will need to sign to say they have witnessed the deeds being signed.
We strongly advise that you visit the property you are exchanging into to check the property condition for yourself. Neither Guinness or another landlord will take responsibility for any tenant repairs outstanding, or rubbish and belongings left at the property. We will only complete repairs which are the landlord's responsibility.

What type of tenancy will you get?
The tenancy you will get at your new home will depend on the type of tenancies each exchange partner has. We will discuss this with you during the application process.

Rent in advance
You must pay a minimum of one week’s rent plus one week’s rent in advance before the exchange takes place. In some cases, it may be a monthly rent in which case you must pay a minimum of one month’s rent in advance. We will tell you more about this once we have received your application.

Property condition
If you move into a Guinness home and there are outstanding repairs that were the tenant’s responsibility you will become responsible for their completion. It is very important that you check the condition of the home you intend to move into carefully and agree with the tenant what they will do before they leave.

Guinness will undertake any necessary repairs that are our responsibility under the terms of the tenancy agreement. Guinness will not take responsibility for any non-standard items in the property such as fitted wardrobes or carpets and curtains that the tenant may leave for you.

Financial assessments
To meet our charitable aims all new customers must complete a financial assessment.

Identity and immigration checks
All applicants including UK citizens must provide documents which confirm that they have the right to rent in the UK. For UK citizens this normally means providing us with a passport or a driving licence and birth certificate.

In addition, all applicants and household members over the age of 18 must provide us with 2 proofs of identity. Normally customers provide us with a passport, photo card driving licence, birth certificate or a DWP letter confirming their right to benefits. All letters must show your current address and we will also require 3 months’ bank statements. We must also have ID for anyone under the age of 18, such as a birth certificate. Applicants from countries outside the UK normally provide us with a passport or national identity card or a biometric immigration document. We can provide you with more information.

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* 1. Are you an existing Guinness tenant or occupant of Guinness?

Yes

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* 2. First Tenant - First Name

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* 3. First Tenant- Last Name

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* 4. First Tenant- Date of Birth

Date / Time

Date

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* 5. First Tenant - Sex

Male

Female

Other (please specify)

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* 6. First Tenant - Title

Mrs

Miss

Other (please specify)

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* 7. Do you currently have a joint tenancy?

Yes (if yes please complete the joint tenant details)

No (if no please skip to question 13

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* 8. Joint Tenant - First Name

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* 9. Joint Tenant - Last Name

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* 10. Joint Tenant - Date of Birth

Date / Time

Date

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* 11. Joint Tenant - Sex

Male

Female

Other (please specify)

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* 12. Joint Tenant- Title

Mrs

Miss

Other (please specify)

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* 13. What is your main contact number?

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* 14. What is your secondary contact number?

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* 15. What is your email address?

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* 16. What is your current address?

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* 17. What is our Landlord Name?

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* 18. What is your Landlord's address?

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* 19. What is your Landlords contact number?

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* 20. What is your Landlords email address?

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* 21. Do you have any household members living with you?

Yes (if yes please complete the following sections on household members)

No (if no skip to question 52)

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* 22. Household member 1- First and Last Name

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* 23. Household member 1- Date of Birth

Date / Time

Date

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* 24. Household member 1- Sex

Male

Female

Other (please specify)

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* 25. Household member 1- Title

Mrs

Miss

Other (please specify)

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* 26. Household member 1- Relationship to tenant 1

Son

Daughter

Grandchild

Other (please specify)

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* 27. Household member 2- First and Last name

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* 28. Household member 2- Date of Birth

Date / Time

Date

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* 29. Household member 2- Sex

Male

Female

Other (please specify)

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* 30. Household member 2- Title

Mrs

Miss

Other (please specify)

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* 31. Household member 2- Relationship to Tenant 1

Son

Daughter

Grandchild

Other (please specify)

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* 32. Household member 3- First and Last name

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* 33. Household member 3- Date of Birth

Date / Time

Date

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* 34. Household member 3- Sex

Male

Female

Other (please specify)

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* 35. Household member 3- Title

Mrs

Miss

Other (please specify)

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* 36. Household member 3- Relationship to Tenant 1

Son

Daughter

Grandchild

Other (please specify)

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* 37. Household member 4- First and Last Name

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* 38. Household member 4- Date of Birth

Date / Time

Date

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* 39. Household member 4- Sex

Male

Female

Other (please specify)

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* 40. Household member 4- Title

Mrs

Miss

Other (please specify)

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* 41. Household member 4- Relationship to Tenant 1

Son

Daughter

Grandchild

Other (please specify)

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* 42. Household member 5- First and Last Name

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* 43. Household member 5- Date of Birth

Date / Time

Date

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* 44. Household member 5- Sex

Male

Female

Other (please specify)

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* 45. Household member 5- Title

Mrs

Miss

Other (please specify)

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* 46. Household member 5- Relationship to Tenant 1

Son

Daughter

Grandchild

Other (please specify)

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* 47. Household member 6- First and Last Name

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* 48. Household member 6- Date of Birth

Date / Time

Date

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* 49. Household member 6- Sex

Male

Female

Other (please specify)

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* 50. Household member 6- Title

Mrs

Miss

Other (please specify)

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* 51. Household member 6- Relationship to Tenant 1

Son

Daughter

Grandchild

Other (please specify)

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* 52. Do you have shared childcare arrangements? i.e. do your children live in
another house for some of the time?

Yes

If Yes please provide details

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* 53. Is anyone in the household expecting a baby?

Yes

If yes please let us know who in the household is pregnant and when is their due date (You will also need to send us a copy of their MATB1 form)

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* 54. Do you or any member of the household consider yourself
to have a disability?

Yes

If yes, please explain what this is and if any physical adaptations are needed in your home.

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* 55. Do you have a mobility scooter?

Yes (if yes, you will need permission to store your mobility scooter if you moving to a flat
or similar property. Space is not always available. Please request permission before you move)

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* 56. Are you a registered foster carer?

Yes

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* 57. Do you have any pets?

Yes

If yes, please tell us what pets you have (Pets such as cats and dogs are not allowed in some of our homes, please check that you are permitted to
have pets in the property you want to move to.)

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* 58. Do you want a support worker or family member to be
able to discuss your tenancy or application with us?

Yes

If yes, please provide us with their full name, contact details and relationship to you

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* 59. All adults aged 18 or over must prove their identity before the mutual exchange can take place. Are all adults in your household UK citizens?

Yes

If no, please let us know who in your household is NOT a UK Citizen and what is their immigration status i.e Indefinite leave to remain, time limited leave etc.

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* 60. What type of property is your home?

House

Bungalow

Flat/ Bedsit

Maisonette

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* 61. How many bedrooms does your home have?

Bedsit

1 Bed

2 Bed

3 Bed

4 Bed

5+ Bed

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* 62. Has your home been adapted for a disability e.g. ramp, grab rails,
level access shower room?

Yes

If Yes, please provide brief details

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* 63. Have you made any alterations to your property e.g. changed electric fittings,
built a shed, installed a cooker or shower or replaced a kitchen unit?

Yes

If yes, please provide brief details

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* 64. How many households are involved in this exchange?

Other (please specify)

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* 65. What is the first and last name of the tenant(s) whose property you want to move into?

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* 66. What is the address of the tenant(s) whose property you want to move into?

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* 67. What is the telephone number of the tenant(s) who you want to swap with?

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* 68. What is the email address of the tenant(s) who you want to swap with?

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* 69. What is the name of their Landlord?

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* 70. What is the address of their Landlord?

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* 71. What is the contact number for their Landlord?

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* 72. What is the email address for their Landlord?

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* 73. Is the person moving into your property different from the details provided in questions 65-72?

Yes (If yes please complete questions 74-81)

No (If no jump ahead to question 82)

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* 74. What is the first and last name of the tenant(s) who will be moving into your current property?

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* 75. What is the address of the tenant(s) who will be moving into your current property?

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* 76. What is the contact number of the tenant(s) who will be moving into your current property?

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* 77. What is the email address of the tenant(s) who will be moving into your current property?

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* 78. What is the name of their Landlord?

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* 79. What is the address of their Landlord?

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* 80. What is the contact number of their Landlord?

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* 81. What is the email address of their Landlord?

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* 82. What is the first and last name of your witness?

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* 83. What is the address of your witness?

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* 84. What is the email address of your witness?

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* 85. Have you or anyone in your household ever been convicted of
a violent or sexual offence?

Yes

If yes, please provide details

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* 86. Rental Exchange is a way to strengthen your credit report without you needing to take on new credit. The scheme enables us to share details about the rent you pay to Guinness, with Experian on a monthly basis which is then included in your credit report. This could mean if you pay your rent on time it could have a positive impact on your credit report, or if you do not pay the correct amount of rent regularly and on time it could have a negative impact on your credit report.

If you (and/or the joint tenant if applicable) do not wish to be enrolled onto the rental exchange scheme please tick below to opt out.

Opt Out

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* 87. Declarations- Tenant 1

I/We agree that information regarding my/our tenancy, including information about my/our rent account, property conditions and details of how my/our tenancy has been conducted can be sent to the landlord of the property I/we want to move to.

I/We understand that we cannot move until the consent of all landlords has been given and the Deed of Assignment or new Tenancy Agreement has been signed.

I/We understand that if we move without permission or without signing a Deed of Assignment or new Tenancy Agreement we may lose our tenancy.

I/We understand that we should not offer or accept any form of incentive to undertake this exchange. I/We understand that if I/we do so it could result in action being taken against me/us.

I/We declare that the information I/we provide is true. I/We acknowledge it is an offence to fraudulently withhold information or to provide false information.

I/We confirm that we have visited the property we are exchanging into, if we have not visited the property we accept full responsibility for any tenant repairs outstanding.

I/We understand we will be responsible for any rubbish or belongings left at the property we are exchanging into.

Tenant 1 - I declare that the information I have given on this form is correct and complete.
If I give incorrect or incomplete information you may take action against me. (Ticking this field is your agreeance to this statement)

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* 88. Declarations- Tenant 2 (if this is a joint tenancy)

I/We agree that information regarding my/our tenancy, including information about my/our rent account, property conditions and details of how my/our tenancy has been conducted can be sent to the landlord of the property I/we want to move to.

I/We understand that we cannot move until the consent of all landlords has been given and the Deed of Assignment or new Tenancy Agreement has been signed.

I/We understand that if we move without permission or without signing a Deed of Assignment or new Tenancy Agreement we may lose our tenancy.

I/We understand that we should not offer or accept any form of incentive to undertake this exchange.

I/We understand that if I/we do so it could result in action being taken against me/us.

I/We declare that the information I/we provide is true. I/We acknowledge it is an offence to fraudulently withhold information or to provide false information.

I/We confirm that we have visited the property we are exchanging into, if we have not visited the property we accept full responsibility for any tenant repairs outstanding.

I/We understand we will be responsible for any rubbish or belongings left at the property we are exchanging into.

Tenant 2- I declare that the information I have given on this form is correct and complete.
If I give incorrect or incomplete information you may take action against me. (Ticking this field is your agreeance to this statement)