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2024 COSA Seaside Conference Exhibit Request Form

Thank you for your interest in exhibiting at the 2024 COSA Seaside Conference. Please fill out this application in its entirety. Completing this application will give you preference over locations. For any questions about your application status, please contact Sera Lockwood at sera@cosa.k12.or.us. Once you submit the application, someone will be in touch to confirm your registration as an exhibitor if space is available.

The exhibit area will be open on Friday and Saturday, June 21-22, 2024. Setup time for most booths will be Thursday afternoon and tear down will take place Saturday afternoon. Exact setup and tear down times will be sent in a confirmation email after the Early Registration deadline.

Your invoice will be sent to the mailing address provided on this application form. Payment will be due by May 31st and cancellation after that deadline will result in forfeiture of the entire exhibit fee.

COSA is not liable for the safety of the property of exhibitors from theft, damage by fire, water, storm, vandalism, or other causes, but will take reasonable precautions to protect the exhibitor from such loss.

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* 1. Please indicate your booth preference as best you can:

I would like to reserve a spot regardless of location

I am interested in a spot, however I need confirmation of location before I confirm

Prices are as follows:

Main Lobby - 4 tables available @ $1,500 each
West Hall - 8 tables available @ $1,300 each
Pacific Room - 23 tables available @ $1,200 each
East Hall - 8 tables available @ $1,100 each
Necanicum West - 21 tables available @ $1,100 each

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* 2. Please refer to the convention center floor plans and rank the locations in order of your preference.

	1st Choice	2nd Choice	3rd Choice	4th Choice	5th Choice
Main Lobby Spaces	Main Lobby Spaces 1st Choice	Main Lobby Spaces 2nd Choice	Main Lobby Spaces 3rd Choice	Main Lobby Spaces 4th Choice	Main Lobby Spaces 5th Choice
West Hall Spaces	West Hall Spaces 1st Choice	West Hall Spaces 2nd Choice	West Hall Spaces 3rd Choice	West Hall Spaces 4th Choice	West Hall Spaces 5th Choice
Pacific Room Spaces	Pacific Room Spaces 1st Choice	Pacific Room Spaces 2nd Choice	Pacific Room Spaces 3rd Choice	Pacific Room Spaces 4th Choice	Pacific Room Spaces 5th Choice
East Hall Spaces	East Hall Spaces 1st Choice	East Hall Spaces 2nd Choice	East Hall Spaces 3rd Choice	East Hall Spaces 4th Choice	East Hall Spaces 5th Choice
Necanicum West Spaces	Necanicum West Spaces 1st Choice	Necanicum West Spaces 2nd Choice	Necanicum West Spaces 3rd Choice	Necanicum West Spaces 4th Choice	Necanicum West Spaces 5th Choice

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* 3. We request that the following number of booths be reserved:

If you have a request for more than 4 booths, please let us know how many, and why you need that number specifically. We will get back to you with the availability for your request.

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* 4. Will you need an electrical outlet?

Yes

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* 5. Organization Contact Information:

Name:

Organization:

Address:

Address (cont.):

City:

State:

Zip Code:

Email:

Phone:

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* 6. Representing us at the conference will be:

Representative 1 Name:

Phone:

Email:

Representative 2 Name:

Phone:

Email:

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* 7. Please provide us with a brief description of your organization.

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* 8. Please upload a high resolution version of your organization's logo.

PNG, JPG, JPEG, GIF file types only.

Choose File

Once you submit this form, your application will be reviewed. Exhibitors who attended the previous year will be assigned a booth first, and then new exhibitors will be approved based on availability. If you are approved, you will receive a confirmation email and an invoice will be mailed to the address provided above. Payment will be due by May 31st and cancellation after that deadline will result in forfeiture of the entire exhibit fee. COSA is not liable for the safety of the property of exhibitors from theft, damage by fire, water, storm, vandalism, or other causes, but will take reasonable precautions to protect the exhibitor from such loss.

For any questions about your application status, please contact Sera Lockwood at sera@cosa.k12.or.us