STAFF SENATE APPLICATION & COMMITTEE PREFERENCE FORM

Greetings and Welcome!
Thank you for your interest in serving the University of Louisville and its staff.
 
The University of Louisville proudly participates in shared governance, whereby each constituency group (staff, faculty and students), together, with the Administration, are active participants in University policies, procedures and practices.
STAFF SENATE APPLICATION

PLEASE NOTE: IT USUALLY TAKES 6-8 WEEKS FOR THE APPLICATIONS TO BE PROCESSED. 
IF YOU HAVE NOT BEEN NOTIFIED WITHIN THAT TIME, PLEASE CONTACT THE STAFF SENATE OFFICE.
PHONE - 852.7937  | EMAIL -  STAFFSEN@LOUISVILLE.EDU


STAFF SENATE INFORMATION - PLEASE READ

  • MEETINGS: The Staff Senate meets regularly from 2:30-4:30p.m., on the second Monday of each month, except in January and August, when there are no meetings.
  • ATTENDANCE: Attendance is expected and recorded. The Staff Senate bylaws allow for 4 absences during the fiscal year (July 1 - June 30). After 5 absences, a seat is considered vacant and will be filled as soon as possible.
  • COMMITTEES: Each May, the Credentials & Nominations Committee (C&N) processes the Committee Preference Forms to seat senators on Standing or University-Wide committees for the coming year.
  • VACANT SEATS: Periodically, vacancies occur in various units, for which no applications have been submitted. These seats are then declared 'At Large' and are filled by applicants willing to serve outside their own work unit.
By placing my signature on this application, I hereby enter my name as a candidate for senator of the University of Louisville Staff Senate and certify that:
* I HAVE BEEN A PERMANENT STAFF MEMBER OF THE UNIVERSITY FOR A PERIOD OF AT LEAST SIX (6) CONSECUTIVE MONTHS.

*I AM NOT A MEMBER OF ANY OTHER UNIVERSITY GOVERNING BODY.

* I HAVE CONSIDERED THE AMOUNT OF TIME I WILL HAVE TO DEDICATE IN ATTENDING STAFF SENATE MEETINGS, COMMITTEE MEETINGS AND IN CARRYING OUT OTHER DUTIES OF MY OFFICE.

*I UNDERSTAND THAT IF I AM NOT ELECTED TO REPRESENT MY OWN WORK UNIT, I HAVE THE OPTION TO BE CONSIDERED AS A CANDIDATE FOR FUTURE AT-LARGE ELECTIONS, SHOULD THEY OCCUR THROUGHOUT THE CURRENT FISCAL YEAR.

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* AT LARGE: Are you willing to serve as an At-Large senator, by representing a work unit that is not your own?

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* SUPERVISOR APPROVAL: I have discussed the time commitment involved with serving as a staff senator with my supervisor and he/she has given their approval.  

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* SUPERVISOR'S CONTACT INFORMATION

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* SENATE APPLICATION & COMMITTEE PREFERENCES - ALL FIELDS MUST BE FILLED IN, OR IT CANNOT BE SUBMITTED.

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Applicants are asked to complete and submit this form, so that preferences are considered when the committee appointments are determined.

*If you do not submit this form, the Credentials & Nominations (C&N) Committee may place you where needed.

* Committee chairs are provided a list of names and workplace contact information for those assigned to their committee.

*Once complete, please submit the form. It will be emailed to the Senate Office and to the C&N chair.


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* PERSONAL STATEMENT: Please provide a brief statement (100 words or less) on why you want to join the Staff Senate.

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* COMMITTEE PREFERENCES

STANDING COMMITTEES OF THE STAFF SENATE
- ALL FIELDS MUST BE FILLED IN, OR IT CANNOT BE SUBMITTED.
DIRECTIONS:  ALL BOXES MUST BE FILLED IN. FILL IN YOUR TOP  6 CHOICES, THEN CONTINUE FILLING IN EACH BOX WITH A NUMBER (INCLUDING THE 'NONE' BOX.) UNLESS ALL BOXES ARE FILLED IN, THE APPLICATION WILL NOT SUBMIT.

NOTE: While every effort is made to place you in your first or second choice, sometimes C&N must fill from your third - sixth choices to appropriately fill a committee. Campuses and other factors are used to balance the committees. Your understanding is appreciated.


* All senators are required to complete this section of the form.

* Senate officers, including the parliamentarian, are automatically appointed to specific committees, per the Senate bylaws.

* Please provide a brief explanation of why you want to serve on your preferred committee. C&N will refer to this when making the committee placements.

* Please read the committee descriptions for each committee.

* Committees will be populated with consideration to balancing new and senior senators, campus representation and preference statements.

* Please number all the boxes, in order of preference, from 1 - 6.

(#1 is your highest preference.)

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* Please explain why you prefer to not serve on a committee.

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* Please explain why you prefer to serve on a specific committee.

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* Do you have an interest in serving on the Executive Committee, as an At Large member?
NOTE: If you are placed as an At Large member of the Executive Committee, you cannot serve on another standing committee.

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* If you are interested in serving on the Executive Committee, please provide a statement explaining why in 100 words, or less, in the box below.
Without a statement, you will not be considered for the Executive Committee.

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* Do you have an interest in serving as the Staff Senate Parliamentarian?
The duties of the Parliamentarian are listed below:
  • To assist the Chair in maintaining order and decorum at meetings of the Staff Senate;
  • To interpret and apply Robert's Rules of Order (latest revision) when so requested by either the Chair of the Staff Senate or by a motion duly adopted by the Staff Senate, provided that the Parliamentarian shall be entitled to vote on all motions submitted to the Staff Senate except when such motions appeal from a ruling made by the Chair;
  • To serve as presiding officer of the Staff Senate only for that portion of meetings of the Staff Senate each year during which officers of the Staff Senate are to be elected in accordance with Section 3 of this Article;
  • To keep and maintain an accurate and up-to-date copy of the Constitution and By-Laws and all amendments made thereto and to transmit the same to his or her successor;
  • To serve as Parliamentarian for a term concurrent with the term of the Chair of the Staff Senate; and
  • To serve as an ex-officio non-voting member of the Executive Committee, Credentials and Nominations Committee, and the Policy, Economics and Development Committee

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* If you are interested in serving as the Staff Senate Parliamentarian, please provide a statement explaining why you would be a good fit for this position in 100 words, or less, in the box below.
Without a statement, you will not be considered for the Staff Senate Parliamentarian.

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* UNIVERSITY-WIDE COMMITTEES WITH STAFF REPRESENTATION - ALL FIELDS MUST BE FILLED IN, OR IT CANNOT BE SUBMITTED.
DIRECTIONS: ALL BOXES MUST BE FILLED IN. FILL IN YOUR TOP 4 CHOICES, THEN CONTINUE FILLING IN EACH BOX WITH A NUMBER UNTIL ALL 18 BOXES ARE FILLED. UNLESS ALL BOXES ARE FILLED IN, THE APPLICATION WILL NOT SUBMIT.

* Please provide a brief statement on why you want your preferred committee.  C&N will refer to this when making committee placements.

* Please read the committee descriptions for possible prerequisites.

* Committee placements will be made considering seniority, previous Senate meeting and committee attendance, conflicts of interest, and campus
representation. First preferences will be honored where possible.


Please select 4 committees, numbering your preferences from 1 - 4.
(#1 is your highest preference.)

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* Please give a brief explanation on why you want to serve on your preferred committee.

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* Please check only one box.

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* My appointments as a Staff Senate officer are:

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* My multi-year appointments are:

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* My explanation for declining to serve on a University-wide Committee is:

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* I understand that, by submitting this form, I am stating that the information contained within is current and true. Please type your name in the box below. This will be taken as your signature.

HELP: If you have trouble submitting the form, be sure you have filled in all the required fields. Required fields have an asterisk (*) next to them.
All the committees need to have a number entered in the box - even the committees you do not want. For the Standing Committees, 1-6 and the 'NONE' box. For the University-Wide committees 1-18 must be filled in. Once each box has a number, the form should submit. You will not get an email, but this screen should show a Thank You message.

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