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Christmas Tree Festival Registration Form 2025

Thank you for your interest in being part of our community Christmas Tree Festival!

Please note, once your application is approved, the details you provide will be used by the Midsummer Place marketing team and shared with our PR agency, Perception PR, who will reach out to you regarding publicity and social media coverage. These details will not be shared with any other party.
1.What is the name of your business or organisation?
2.Who will be the main contact from your company or organisation for this event?
3.Please provide a telephone number we can contact them on.
4.Please provide an email address we can contact them through.
5.Please provide the company name and address as it would appear on the sponsorship agreement.
6.What does your business/ organisation do?
7.Please confirm who would be your chosen charity? Please provide their registered charity number and address.
8.What creative ideas do you have in mind for your tree? Is there any themes or specific colour-ways? Let us know what you have planned and how tree-mendous your tree will look! We will be proving a 6ft green artificial spruce tree with a string of battery-operated white LED lights. Please note if you plan to add additional lights, they need to be battery operated as there will not be a power socket available.
9.The time slot for you to come in and decorate your tree will be between 9am on Wednesday 12th November and 8:00am on Friday 14th November. Will this be ok?
10.What is the value of your Public Liability Insurance? What is the expiry date of your insurance?
11.Should your sponsorship application be successful, the next step would be us sending you a licence agreement. Once this is signed, we will provide a template risk assessment and method statement for the tree dressing and issue an invoice. Please confirm you are happy to proceed on this basis.
12.All tree sponsors will be invoiced £300 by Midsummer Place Ltd. Payment will be due by 7th November 2025, please confirm this is understood and acceptable?
13.You will be responsible for checking your decorations throughout the competition period, 14th November to 24th December, and maintaining your tree as required. Please note Midsummer Place cannot accept responsibility for any damage or loss of decorations. Please acknowledge that this is understood and acceptable.
14.Will you want to collect your decorations at the end of the competition? If yes, you will need to remove them from the tree and collect them between 5th January 2026 and the 8th January 2026. If no, Midsummer Place reserves the right to dispose, donate or re-use the decorations in the future as we deem appropriate.
15.Should you tree be voted one of our winners, you will be asked to attend a press call in January, please confirm you will be agreeable to this?
16.We’d love to invite you to take part in a radio interview with Horizon Radio, based at Midsummer Place shopping centre. It’s a great opportunity to talk about the Christmas Tree Festival, share more about your business, and highlight your chosen charity. Would you be interested in participating?