Marijuana Business Daily (MJBizDaily), since 2011 the best-known producer of B2B news and trade shows serving executives and major investors in America's $8 billion cannabis industry, is seeking an Events Operations Manager for our line of business conferences. You'll be based in our Denver office and receive a competitive salary, paid time off, 401(k) and health benefits. As seen in Inc. Magazine, Forbes and the Wall Street Journal, we are a highly professional, award-winning, fast-growing company serving an equally fast-growing industry.

Day to day job description:

You will be responsible for managing operations around our three annual conferences. In addition, you’ll manage logistics for smaller one-day, regional workshops. You must be comfortable with the idea of cannabis-business related topics, our events are B2B, no consumers, hobbyists or enthusiasts are invited. We are not specifically looking for someone with experience in the industry, but rather someone with relevant experience for the role itself.

Your key responsibilities include

Event Operations:
  • Maintaining ongoing communications with vendors, including clearly defined requirements/specifications (Facilities, Service Contractors, AV, Food & Beverage etc.).
  • Manage all logistics for shows including: diagrams for on-site vendors, floor plan coordination with internal sales team, managing hotel vendor, estimating or submitting food and beverage orders, preparation of show-related shipments etc.
  • Manage hotel room block contracts, credits and monitoring weekly pick-up reports.
  • Manage ancillary vendor contracts and services on-site (security, cleaning, shuttles, first aid etc.)
  • Determining staff plans, housing and managing travel logistics.
  • Develop Exhibitor Services Manual and coordinate communication thereof.
  • On-site execution including Expo Hall setup, conference areas, F&B areas, Registration and on-site floor management.
  • Manage post-show report debriefs.
Team/Departmental Management: 
  • Managing at least two Event Coordinators, including annual reviews and day-to-day mentorship.
  • Maintain regular reporting and keep leadership up to date on progress and road blocks.
  • Manage expenses and proper documentation. Provide expense information on all appropriate expense items. Assist with new vendor setup, submitting invoices and purchasing card receipts for payment in a timely manner.
Strategy & Development:
  • Participating in idea generation for activities and features at the events with other internal teams. Focusing on how something can be accomplished and not what the hurdles are.
  • Venue research and relationship management from RFP through event execution.
Required background:
At least 5-7 years of experience planning and executing B2B events. Demonstrable experience with project management and contracts.

Required skills:
Organization is key as well as your ability to collaborate with other internal departments to realize each event's vision.

Willingness to travel multiple times a year. No relocation assistance provided for this role.

Marijuana Business Daily is a division of Anne Holland Ventures Inc. Should you be offered a position, please expect to complete a background/reference check. Anne Holland Ventures Inc is woman owned and an equal opportunity employer. 

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* 2. Please attach your resume - file size limited to 16MB

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What types of events have you managed in the last three years? Please check ALL that apply.

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* 3. What types of events have you managed in the last three years? Please check ALL that apply.

Briefly, how would you approach your first 30/60/90 days on the job?

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* 4. Briefly, how would you approach your first 30/60/90 days on the job?

Tell us about a time that you implemented a change in event operation processes that increased revenue potential, decreased costs or made the experience better for exhibitors and attendees.

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* 5. Tell us about a time that you implemented a change in event operation processes that increased revenue potential, decreased costs or made the experience better for exhibitors and attendees.

Which areas of event management are you experienced in?

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* 6. Which areas of event management are you experienced in?

  My direct responsibility I led a team on this initiative I supported the initiative Haven't done; want to learn Not my strength
Budgeting to run a conference
Vendor contract negotiations: venue, AV, registration, etc.
Calendaring logistical timelines
On-site event management
Planning large-scale food functions
Post-show expense reconciliation
Coordinating with vendors/venue
What size events have you managed the operations of (not just exhibited at) in the last three years?

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* 7. What size events have you managed the operations of (not just exhibited at) in the last three years?

Have you worked for a small (under 50 employees), fast-growing company in the past, with hands-on responsibility for multiple, quickly-changing priorities?

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* 8. Have you worked for a small (under 50 employees), fast-growing company in the past, with hands-on responsibility for multiple, quickly-changing priorities?

What is your expected compensation?

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* 9. What is your expected compensation?

Here's your chance to sell yourself. Why are you the best person for this role?

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* 10. Here's your chance to sell yourself. Why are you the best person for this role?

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