2019 Exhibitor Application

Rules and Guidelines

Rules for Maker Exhibitors

Requirements: Exhibits shall meet the following requirements

Demonstrate your DIY process with hands on and/or interactive elements with visitors (think of this more like having a booth at a science fair where people wander over and you stay and chat).
Staffed and open during official advertised hours, 10am-3pm.
Content shall be appropriate for viewing by all ages (family-friendly).
Exhibitor's name will be advertised online (makerfest.pcls.us) and day of event print material.
Help promote Pierce County MakerFest within your networks of friends and organizations (examples, share on Facebook, post on social media websites and newsletters, etc).

Age Restrictions: Makers under the age of 16 must have a supervising adult present for the duration of the event.

Acceptance and Cancellation Policy:

Applicants will be notified via email from makerfest@pcls.us if their application has been accepted or declined.
If accepted, Exhibitors are required to reply to confirm their participation.
Exhibitors who fail to reply will forfeit their reserved spot.
Exhibitors who need to cancel their attendance must notify makerfest@pcls.us by October 15.
Exhibitors who cancel their attendance after October 15 or no show on the day of the event may forfeit any future Pierce County MakerFest opportunities.

Exhibitor Amenities:

A 10’ x 10’ space with one 8’ table, and two chairs are provided. Feel free to bring an additional table/chairs to customize to your needs. A survey question indicating your need will follow.
10' x 10' booth perimeter will be divided by 3 foot pipe and drape, with an option to be against a wall if needed. A survey question indicating your need will follow.
Wi-Fi access.
Access to electric outlets is available, but limited. A survey question indicating your need for an outlet will follow.
Bring any extension cords and power strips that you may require.

Arrival and Departure:

Makers may begin setting up at 8:00 a.m., two hours before the event.
Makers may not begin tear-down until 3:00 p.m.
Your assigned area must be clean and litter free before leaving.

Merchandise: Makers are permitted to sell items, and promote businesses/organizations, within parameters.

Makers may not offer food or beverages for sale.
No “Garage Sale” or “flea market” items are allowed.
Space dedicated to merchandise shall not consist of more than one third of the total exhibit area.
All proceeds from sales go to the Maker.
Collection, reporting, and payment of Washington State Sales Tax is solely the responsibility of the Maker. Organizers accept no responsibility for sales tax collection.
Organizers reserve the right to remove any item deemed objectionable for any reason.

Safety & Security:

No smoking or alcoholic beverages permitted at any time.
Open flames are strictly prohibited.
No caustic chemicals allowed inside.
No nails, screws, or staples may be put in the walls, floor, or ceiling.
Makers are responsible for protecting their property from damage or loss.
Walkways must remain clear at all times.
Food preparation is OK for demonstration purposes only; no consumption.

Question Title

* 1. I agree to the Rules for Participating Exhibitors.

Yes