Parent and Family Engagement Policy/Plan - DRAFT - Survey

This survey contains the sections in DRAFT form of the Jeff Davis District Parent and Family Engagement Policy/Plan. Each question (which is a section of the plan) explains the requirements, the district plan is in italics. PLEASE review each section and add comments/suggestions. Your suggestions/comments will become part of the discussions/plans/review for the FINAL policy/plan. THANK YOU for participating in this survey.

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The Jeff Davis County Schools will take the following actions to involve parents and family members in jointly developing its LEA plan under Section 1112, and the development of support and improvement plans under paragraphs (1) and (2) of Section 1111(d) of the ESEA:

During spring parents, teachers, paraprofessionals, administrators, community partners, and post- secondary institutions are invited to various work sessions at the district/school level to work on the Comprehensive LEA Improvement Plan (CLIP), the District Improvement Plan, the School Improvement Plans, the Parent and Family Engagement Policy, and the Student-Parent-Teacher Compacts. These plans are reviewed with the District Leadership Team during summer planning. A copy of the all of the district level plans are posted on the system website and Facebook. 

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The Jeff Davis County Schools will provide the following coordination, technical assistance, and other support necessary to assist and build capacity of all Title I, Part A schools in planning and implementing effective parent and family involvement activities to improve student academic achievement and school performance, which may include meaningful consultation with employers, business leaders, and philanthropic organizations, or individuals with expertise in effectively engaging parents and family members in education:

At the beginning of the school year, the Federal Programs Director will facilitate a School Improvement Specialist Orientation Meeting from each school. On-going and new parent involvement requirements will be discussed during this meeting. Each school will receive a Cross Functional Monitoring documentation file at this time. The file will have required documentation lists and who is responsible for the documentation. Meetings will be held throughout the year with the School Improvement Specialists to review documentation processes and Q/A for any questions. The Federal Programs Director and Title IIA Director will offer technical assistance to the schools by sending compliance information to the School Improvement Specialists and principals as needed. The Parent Involvement Liaison will offer technical assistance to the schools by sending parent engagement practices (examples) to the School Improvement pecialists. The Parent Involvement Liaison will coordinate with School Improvement Specialists for parent meetings and activities at each school. The Parent Involvement Liaison will assist at meetings with administrators and teachers and assist with gathering input from all stakeholders.

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The Jeff Davis County Schools will take the following actions to conduct, with the meaningful involvement of parents and family members, an annual evaluation of the content and effectiveness of this parent and family engagement policy in improving the academic quality of its Title I, Part A schools. The evaluation will include identifying barriers to greater participation by parents in activities (with particular attention to parents who are economically disadvantaged, are disabled, have limited English proficiency, have limited literacy, or are of any racial or ethnic minority background). The evaluation will also include identifying the needs of parents and family members to assist with the learning of their children, including engaging with school personnel and teachers and strategies to support successful school and family interactions. The school district will use the findings of the evaluation about its parent and family engagement policy to design evidence-based strategies for more effective parental involvement, and to revise, if necessary, its parent and family engagement policies.

During spring the Federal Programs Director will host a parent meeting for review, discussion, and revisions to the District Parent Involvement Policy/Plan. An evaluation of the Parent Involvement program will be a survey sent to all parents through social media and parent portal. This evaluation will be used to review processes for parent interaction. The results of this survey will be used to assist in planning activities for the upcoming year. Results will be shared with parents at building meetings/activities and parent portal. Information gathered will be used to update the Parent Involvement Plan/Policy at the district and school level.

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The Jeff Davis County Schools will involve the parents and family members of children served in Title I, Part A schools in decisions about how the 1 percent of Title I, Part A funds reserved for parent and family engagement is spent and will ensure that not less than 90 percent of the 1 percent reserved goes directly to Title I schools.

The question of how the 1 percent of Title I funds reserved for parent involvement is spent is listed on the Title I Parent Survey. Parents are given the opportunity to express their thoughts on how to spend the funds. Parents are also consulted at Title meetings held at the schools.

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The Jeff Davis County Schools will coordinate and integrate parent and family engagement strategies with parent and family engagement strategies, to the extent feasible and appropriate, with other relevant Federal, State, and local laws and programs: Pre-K, Head Start, and local child care facilities that encourage and support parents in more fully participating in the education of their children by:

The Jeff Davis County School District will maintain a Parent Resource Center located in the media center at every school in the district. Pre-K parents are invited to learn more about Title I and visit the Parent Resource Center at the primary school. In the spring of each year, Jeff Davis County Primary School invites students from Jeff Davis Pre-K, Head Start, and local child care facilities to the visit Kindergarten in order to help with transition to the new school. All parents of upcoming kindergarten students are invited to a Kindergarten Orientation meeting as well. The Parent Involvement Liaison will assist in coordinating parent activities with the Special Programs Director for the Migrant Education Program and the ESOL Program to ensure that parents of students in these programs have the opportunity to be involved at school. Parents of Migrant and ESOL students are invited to all Title I parent meetings and activities.

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The Jeff Davis County Schools will, with the assistance of its Title I schools, build parents’ capacity for strong parental involvement by providing materials and training on such topics as literacy training and using technology (including education about the harms of copyright piracy) to help parents work with their children to improve their children’s academic achievement. Assistance will also be provided to parents in understanding the following topics:
  • The challenging State academic standards
  • The State and local academic assessments including alternate   assessments
  • The requirements of Title I, Part A
  • How to monitor their child’s progress
  • How to work with educators
The Parent Involvement Liaison will assist schools in providing materials and activities that help parents understand the standards, assessments, Title I requirements, how to monitor their child’s progress, and how to work with educators. All schools in the district will utilize Infinite Campus portal and SLDS. Parents are encouraged to receive technology training, provided by the school, on usage of Infinite Campus portal. This training will also be available to Spanish-speaking parents. Parents are encouraged to use the computers in the school media centers to access the Parent Portal.

Parent guides to State Standards will be posted on the school website. Computers are in the Parent Resource Center which are located in the media center, and parents can utilize them to monitor their child’s progress on Parent Portal or to find more information about academic standards.

Various meetings throughout the year for parents include: content specific nights, student/parent advisement sessions for scheduling, assessment result review sessions, data presentations, and federal program specific meetings.

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The Jeff Davis County Schools will, with the assistance of its schools and parents, educate its teachers, specialized instructional support personnel, principals, and other school leaders, and other staff in the value and utility of contributions of parents, and in how to reach out to, communicate with, and work with parents as equal partners, implement and coordinate parent programs, and build ties between parents and schools by:

The Parent Involvement Liaison gives resources provided by the Department of Education to School Improvement Specialists for use in faculty meetings/PLCs to provide Parent Involvement Professional Learning opportunities for teachers and administrators.

The Jeff Davis County School District will send parent letters, flyers, and materials home to parents in understandable format free of academic jargon and acronyms that parents may not understand. School status letters, professional certification letters, and Parents Right to Know notices will be written using the templates provided by the Georgia Department of Education. Registration paperwork is available in Spanish at each school. A Parent Survey will be sent each spring to Spanish-speaking parents in their native language. An ESOL Parent Meeting and Migrant Parent Meeting will be held once a year to explain attendance, testing, standards, ESOL, and other topics requested by Spanish-speaking parents on the annual survey.

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