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Merton CIL - Proxy Voting Form 2025

If you are unable to attend the Annual General Meeting on 13th Nov 2025 and wish for somebody else to vote on your behalf (appoint a proxy under section 324 of the companies’ act 2006), please submit a complete proxy form (online or paper) to Merton CIL by 10am on 13th Nov 2025.
Proxy voting is available to full Members (Deaf and Disabled People) only. One proxy form per member.
I understand that I can withdraw this proxy notice in writing before the start of the meeting on 13th Nov 2025.
1.What is your full name & membership number (if you know it)?
2.Are you a full member of Merton CIL? (Deaf or Disabled person)
I hereby appoint the Chair of the AGM, as my proxy to vote and act for and on my behalf at the AGM on 13th Nov 2025 and at any adjournment thereafter.

(This form is to be used in respect if the resolutions mentioned below as follows)
3.To approve the minutes of the last AGM held on 14th Nov 2024
4.To receive and approve the Annual Report and Accounts 2024-25
5.To approve Cornwell and Cornwell as auditors
6.To elect Estifanos Habtesellasie as Chair and Kirsten Hellard as Vice Chair
7.To re-elect Chris Bull, Claire Benjamin and Raheema Olajide as Trustees
8.Electronic Signature: Please type your full name and the date in the box below
Notes:

1. Please complete and return form by 10am on 13th Nov 2025. If you need a paper version, please get in touch via email.

2. Appointment of a proxy does not preclude you from attending the meeting and voting for yourself. If you have appointed a proxy and attend the meeting your proxy appointment will not be valid.

3. To direct your proxy on how to vote the resolutions, mark the appropriate box above. If no voting indication is given, your proxy will vote or abstain from voting at their discretion. Your proxy will vote (or abstain from voting) as he or she thinks fit in relation to any other matter that is put before the meeting.