FARF Reimbursement Submission Portal

Reimbursement Instructions

Submitting your reimbursement: Requested reimbursement totals and all necessary receipts must be submitted in this portal within 30 days of the meeting/event date to ensure reimbursement. FARF may deny any request made after 30 days. FARF also reserves the right to use discretion in any approvals or decisions resulting in a reimbursement. If any of the below detail is missing or incomplete upon submission, FARF will notify the individual to complete their submission by a personal due date. If all requested materials are not received by that date, FARF then reserves the right to deny reimbursement to that individual.

Reimbursement currency: All FARF reimbursements will be issued in U.S. Dollars (USD). If your receipts are in another currency, you must indicate the USD amount in the requested "Total Expenses" boxes as they are applicable to your reimbursement request. If you do not include the total in USD, FARF reserves the right to use the receipt date as the date of conversion for all expenses. Combined receipt copies should be itemized by day, and all international currency should be clearly highlighted.

Receiving your reimbursement: Approved reimbursements will be issued to requesting individuals only after (1) confirmed meeting/event participation and (2) upon submission and approval of the below form detail and accompanied receipts. FARF does not pay per diem. Unless otherwise indicated, all approved reimbursements will be issued via check within 30 days of submitting all required materials. Individuals who successfully submit their reimbursement materials will receive a secure email from "Bill.com" (be sure to check your Spam folder), FARF's official accounting platform.

For those submitting for reimbursement, kindly remember that FARF is a non-profit, and therefore consideration of all expenditures is greatly appreciated.

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* 1. Enter the requested contact information below.

Name (First and Last) *

Preferred Address

Preferred Address 2

City/Town

State/Province *

ZIP/Postal Code

Country *

Email Address (*Confirm for accuracy!) *

Phone Number *

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* 2. Select One: Please indicate which FARF event this reimbursement is for (Note: If you require reimbursement from attending one or more FARF-hosted events, you must complete a separate reimbursement form for each event).

FARF Family Camp (Camp Sunshine)

FA Scientific Symposium

FA Adult Retreat

FARF Annual Leadership Meeting

International FA Summit

FARF Fundraiser

FA Clinical Trial/Travel Expenses

Other (please specify)

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* 3. Select from the Dropdown: Indicate your primary role at this FARF event.

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* 4. If FARF awarded you a scholarship for this event, please indicate the scholarship amount below (NOTE: If you did not receive a scholarship, indicate "N/A" in the response box).

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* 5. If applicable, indicate your total flight transportation expenses in USD (flight cost only).

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* 6. Attach your combined flight receipt(s).

Flight Transportation Reimbursement Policy: FARF will reimburse reasonable roundtrip coach-class fare to and from meeting/event site. FARF will not reimburse itinerary change fees, visa, travel insurance, excessive baggage, in-flight Wi-Fi or any other related international or domestic travel fees.

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* 7. If applicable, indicate your total ground transportation expenses in USD (airport parking, shuttle, shared ride/taxi, or personal mileage).

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* 8. If you drove a personal vehicle to/from the meeting/event, indicate the roundtrip mileage below.

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* 9. Attach your combined ground transportation receipt(s).

Ground Transportation Reimbursement Policy: Ground transportation includes airport parking, Uber/Lyft/taxi, train, and/or shuttle services during all acceptable travel dates. You are expected to use the least expensive option when available, whether shuttle or shared ride/taxi service, and expensed services may be reduced to align with the least expensive mode. Transportation to and from home and the departure airport (via ride share or taxi) may be reimbursed within reason. Tips are not reimbursable. Mileage: Personal car mileage will be reimbursed at the current U.S. government private vehicle mileage reimbursement rate and only if this is your primary means of travel. Personal car mileage will not be reimbursed to and from the departure airport; however, FARF will reimburse airport parking.

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* 10. If applicable, indicate your total lodging expenses in USD.

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* 11. Attach your lodging receipt(s).

Lodging Reimbursement Policy: Lodging during specified meeting date(s) will be reimbursed upon approval, if not covered as part of the room block and charged to FARF. Additional nights beyond the set meeting schedule, or any incidentals billed to your room including, but not limited to, room service food, phone calls, in-room movies, fitness center use, gift shop, spa, alcohol, and internet access charges are not reimbursable unless otherwise approved.

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* 12. If applicable, indicate your total meal expenses in USD.

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* 13. Attach your combined meal receipt(s).

Meal Reimbursement Policy: Meals beyond those provided during the meeting/event may be reimbursed within reason. When approved, FARF will reimburse only up to $15 USD (including tip) for each breakfast and lunch or only up to $20 USD (including tip) for dinner. Additionally, meal receipts must be attached in chronological order according to date of purchase. Receipts should either be provided on an individual customer basis or the individual’s requested meal charges must be clearly marked for reimbursement. If not, FARF will reimburse the items with the lesser charge. Alcoholic beverages are not reimbursable and will be deducted from the receipt total should they appear on any receipt.

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* 14. In submitting my reimbursement request to FARF, I attest that the provided information and accompanying receipts are true and accurate.

Agree

Disagree