The Exhibiting Company is responsible for providing the EAC any emails sent from ISPOR with exhibit information as well as provide the EAC with the web link to the Exhibitor Information which contains pertinent information that they will need.
If an outside contractor contacts ISPOR directly and we do not have them on file we cannot share information with them until the exhibiting company confirms they have contracted the provider.
Authorization of Exhibitor Appointed Contractors
1. Exhibiting Company must submit the EAC Application to Show Management, no later than 3 weeks prior to the event.
2. The EAC will submit a certificate of insurance to Show Management, no later than 1 week prior to the event. Please have the EAC email the Original Certificate of Insurance to exhibit@ispor.org. Exhibitor Appointed Contractors who have not submitted a certificate of insurance no later than 1 week prior to the event will NOT be allowed on the Exhibit Floor.
3. The EAC must be in good standing with Show Management before the approval process begins.
Certificate of Insurance
1. The EAC must provide a Certificate of Insurance confirming that the EAC has in full force and effect, Worker’s Compensation insurance, comprehensive general liability insurance, and automobile liability insurance.
EAC Rules and Regulations
1. EAC will not solicit business on the show floor at any time, including installation, during the show, and dismantling.
2. EAC will share responsibility, with the Official Contractor, Freeman, all reasonable costs incurred in connection with the EAC operation, including overtime pay for stewards, security if necessary, and restoration of the exhibit hall to its initial condition.
3. EAC will cooperate fully with the Official Contractors, and will comply with existing labor regulations or contracts as determined by the commitment made and obligations assumed by Show Management in any contracts with the Official Contractors.
4. EAC will not establish service desks of any type anywhere inside the exhibit hall. The EAC will utilize space as designated by Show Management, outside the exhibit hall.
5. The EAC may photograph only the booth(s) with which they have contractual arrangements.
6. All safety guidelines are to be observed.
7. EACs are NOT ALLOWED to perform or provide these services and/or labor (rules and regulations apply) for the following areas: Electrical, Plumbing & All Other Utilities, Telephone/Communications, Drayage/Forklift Operations, Rigging: Overhead or Genie Lift, Booth Cleaning, Catering/Food Service, Security. ALL of these services must be ordered through the Official Contractors.