Copy of 2016 Personal Use Survey

Personal Use Survey

Automotive Fleet is conducting a personal-use survey of commercial fleet managers just like you to find out the personal-use policies of fleet departments across the country.

Our goal is to ensure that we provide you with the most accurate information possible; therefore it is most important that you return this survey in a timely manner.

Please check the appropriate boxes next to each of the following questions to find out how your personal-use policies stack up against the industry standard. Results of our survey will be published in an upcoming issue of Automotive Fleet magazine.

Please take a moment to fill out the questionnaire because your responses are valuable and will be treated with strict confidentiality.

The deadline for responses has been extended to Thursday, July 14, so please take a moment to fill this out today!

Thank you for your help. Your time and input are greatly appreciated.

Question Title

* 1. Is personal use of assigned field vehicles allowed?

Yes

N/A

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* 2. Is personal use of non-field vehicles allowed?

Yes

N/A

Question Title

* 3. Does your company separate out personal-use charges in any other way (such as field, non-field, executive, non-executive, varying models, etc.)? If yes, what are your categories and do you feel this works well for your company?

Question Title

* 4. Who, besides the employee, is allowed to use a company vehicle for personal use?

No one

Employee's Spouse

Employee's Licensed Children

Other

Other (please specify)

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* 5. Do you require an MVR check of persons (other than the employee) allowed to drive the company vehicle?

Yes

N/A

Question Title

* 6. What are the conditions for approved personal use?

At all times, whenever necessary

Only to and from work

Only during work hours

Only during non-business hours

Only on weekends and holidays

Only on vacation

Other

Other (please specify)

Question Title

* 7. What factors govern assignment of fleet-provided vehicles (select all that apply)?

Annual business miles driven

Fringe Benefit

Job title

Job function

Other

Other (please specify)

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* 8. What is the typical usage of assigned vehicles in your fleet?

Business miles/month:

Personal miles/month:

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* 9. For those allowed personal use, are employees charged directly for personal use of a fleet vehicle (e.g., does your company receive direct income by collecting personal use charges directly from drivers, such as through a payroll deduction process)?

Yes

N/A

If no, does your company determine the value of personal use and report it on the employees W-2 as imputed income?

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* 10. What is Your Fleet's Average Personal-Use Charge?

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* 11. How are employees reimbursed for business use of a personally owned vehicle

Per-mile rate

Combination per-mile/flat rate

Fixed & variable rate allowance (FAVR)

Flat Monthly rate

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* 12. How do you determine personal-use charges?

Using an industry average of competitive benchmarks

Calculating the cost to the company

Using a pro-rated annual lease value (ALV)

Including a fuel benefit

Using an average cents per mile expense, based on the IRS standard rate

Using 100% of the annual lease value (ALV)

Using commuting charge only

Other (dollar per day/round-trip charge, flat rate, FMC mileage reporting program, etc.)

Other (please specify)

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* 13. How often does your company perform a personal-use reconciliation or 'true-up'?

Annually

Quarterly

Every two years

Never

Other (includes monthly, every six months, and as needed)

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* 14. OPTIONAL: Please input your contact information if you would be will to take part as an interviewee in our article

Name:

Title:

Company:

E-mail:

Phone: