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How to Share Your Data With Just One Click

How to Share Your Data With Just One Click

Ready to show everyone the fruits of your surveying labor? We thought so. You already know that with SurveyMonkey, you can export your survey data and get a hard copy of your results. All well and great but say what you need right now is a really simple, quick way to get this data out to your team without them having to download a long report. Well, we’ve got the answer for you in the Shared Data link!

Whether you want to share data with an individual or say you’ve created a study and you want your respondents to be able to track the results–our Share Data link is the perfect way to give your survey respondents easy access to the data, in real time. You’ll be able to share either the current or saved view of the data.

If you’d like to limit what your audience is seeing in the shared view, you can apply rules (Filter, Compare, Share). A good example of when to use rules? An HR survey. For example, you only want your employees to see areas that are applicable just to them. You also want to provide your management team with a different view. Thanks to rules, you can create two different Share Data links that are specific to each of these audiences. They’ll have access to the data that you want them to see but they won’t be able to delete or edit your collected responses. Please note that your audience won’t be able to create their own filters on the data at this time.

Share options

Each link is also equipped with a number of sharing options. Here, you’ll have the ability to choose to included open-ended responses, display the Data Trends tab, add a password, hide the SurveyMonkey branding (GOLD and PLATINUM only), and more.

Share Preview

Once you’ve shared your data, a Shared Data view will be created in the Shared Data section on the left sidebar. From here, you can easily manage your existing links. Want to edit your links? No problem. This is where you can change those sharing options, as well as view the shared data and then copy the sharing link. You can also turn off the link if you don’t want people to access the results anymore. If you’re ready to say goodbye to a link and never want to access it again, then you’ll want to delete it.

Saved View

See? Sharing your data with just one click is right at your fingertips. So go ahead, give it a try–time to get your sharing on!

Questions for Katie? Let her know in the Comments section below.

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  • Trey Mitchell

    Great feature overall. However, as of now, the option to hide Survey Monkey branding does not function properly. Anyone who accesses the link via a computer that is not logged into a SM account will still see the SM advertisement on the right hand side. So a word of caution to those who are sharing with clients/customers.

    • KTsurveymonkey

      Hey, Trey! What level of SurveyMonkey account do you have?

      • Trey Mitchell

        It is an Gold account. I first reported the issue a month or so ago, but just happened to notice that it was not yet fixed and I had received an update on my ticket.

        • KTsurveymonkey

          Hi again, Trey! Ah, I see. You are absolutely correct. I just personally spoke with our tech team and they’re filing a ticket to get this resolved ASAP! Thank you so very much for making us aware of this. I’ll be sure to follow up with you here when the issue is resolved!

          • KTsurveymonkey

            Quick update- looks like we do have this issue filed already, and we’re looking into it. Thanks again, Trey.

  • MinnesotaCTE .

    Hi Katie,

    I was wondering if the Sharing ability could somehow allow the recipient to download an Excel Spreadsheet of the data in addition to viewing it under the different possible tabs. The person I want to share our survey data with was certain that she had the ability to do this last year, but I can’t seem to find that option anywhere or figure out how to enable that ability. My department has a Gold or Platinum account (not sure which one offhand).


    • KTsurveymonkey

      Hi there!

      Great question. At this point in time there isn’t a means in which you can export the data directly from the share link. However, you are more than welcome to export the data directly from your company’s Gold or Platinum account, and then email directly to your colleagues. Here’s more:

      I hope this helps out!

  • Jada Potter Gray

    Before the upgrade, when we shared the survey, the people we shared with were able to filter the responses to get what they needed. This is no longer available?

    • KTsurveymonkey

      Hi there, Jada-

      Yes. Sadly this was a very underused feature of Share and so it was removed from the recent updates to the tool. As a solution, you can filter data for these folks, export the data and email it to them directly. Our apologies for the inconvenience.

  • Adam Evans

    How can I share my survey with another member of survey monkey? This is so they can use the same one I have already prepared. So they will only need to modify one that exists, not write one from scratch?

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