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Take a Tour of Your Summary Data Export Options

Take a Tour of Your Summary Data Export Options

You’ve got data, lots and lots of lovely data to view! But nobody wants to spend tons of time sifting through data that’s just not visually appealing to look at. Not only does it make for a boring analysis experience but it can make extracting the insights you need a time-wasting challenge.

We here at SurveyMonkey want to make sure that none of you out there have either of those experiences. One of the best ways to get a condensed view of your survey responses is through our Summary Data export option. With a paid account, your summary can be exported as a PDF, .XLS or .CSV file type. Each of these file types offer their own, unique spin on viewing the summary. Our most popular Summary Data export is the beloved PDF. This is the most trusted file type for when you want to give your open-ended responses a fresh, clean look. The comments will show in a numbered list after each question.

The export will also include very handy default charts. The PDF format has a beautiful way of organizing your data so that it’s incredibly easy to read. This is a great exporting option to go with the next time you’re asked to present data to the boss.

With the Excel (.XLS) Summary Data export, you have some freedom to customize the export options of your choice. You’re able to choose from having each question display on its own tab and include charts, or you can have all the data display on one page, without charts. This is a great way to organize and personally customize your data.

Last, but most certainly not least, is our trusty .CSV Summary Data export–phew, say that three times fast! One of the biggest advantages to this export type is the ability to customize your own charts. It’s also the export type you’ll want to use if your survey has any Unicode Characters. When opening the .CSV  Summary export, a zip file will be presented. When opened, there will be one summary file for all tallied response counts. Any question that allows comments are located in a separate file and will contain those comments.



In a nutshell, summaries are fun and easy ways to get a concise representation of your survey results. Now that you’ve seen all the awesome options you have to choose from, go ahead, take a crack at it! For a step-by-step on exporting in Analyze Beta, just click here.

Need more expert advice on exporting? Leave ’em for Katie in the Comments section below!


  • Greg

    No export to stats tools like SPSS or R?

  • jay_wiedwald

    Is there a simple way to combine the results of multiple identical surveys and be able to use SurveyMonkey analysis tools to generate pdf files of the aggregate?

  • kaytek

    Hi Jay,

    Here’s how to merge survey results:

    When you use our Analyze Beta feature, you can export results into a PDF. Here’s how:

    Let me know if that helps!

  • Tania Barker

    When a user selects subjects to revieve information on is there a way to extract this information in a format that makes it easy to manipulate thte data for mailmerge. For example a survey with 1100+ responses with each person askig for a different combination of information.

  • parora5

    Can I automate or schedule the “export of data” so that it can be emailed or sent to me daily, weekly, etc?

    • kaytek

      Hi there, we don’t have that functionality yet unfortunately however we’ve forwarded this feedback to our Product team.

      • parora5

        I know that Survey Monkey now has an API. Can this be used to extract data on a periodic basis? Any details or sample code would be very beneficial.

      • Bella Cranmore

        Hi, as this comment was 2 years ago, I was wondering whether this functionalty is now available – i.e. scheduled exports sent via email?

        • KTsurveymonkey

          Hi Bella-

          Thanks for checking back in. Unfortunately due to the vast options there are for exports, we don’t allow an automated daily export. However, as a great alternative, you can create a Share responses link! This link allows you to have a real-time view of your survey data straight in your browser. Just refresh the page, and you’ll see the most recent results! Here’s more about this:

          We also have Survey Alert emails now. If you don’t already have these active on your account, here’s more:

          Hope that helps out!

  • Tara Burns

    But now I can’t get it to export comments/open ended questions at all. Help?

    • KTsurveymonkey

      Hey there, Tara!

      No worries. When exporting, you’ll just want to be sure that you check off the box to “Include Open-ended Responses” in the export box. Here’s more:

      Hope that helps out, Tara!

  • Linda

    I have created categories and tagged all my qualitative answers. But now, when I export my data, nothing appears in the category column! Is there a way to export my data so that my analysis remains.

    • KTsurveymonkey

      Hey Linda,

      Thanks for reaching out! Would you mind contacting our support team so that they can look into this export w/ you? They can be reached here: Thanks!

  • Stephanie Beaven

    Just wondering, with the monthly plan are you able to export multiple times without ending the survey?

    • MFsurveymonkey

      Hi Stephanie! Thanks for your question 🙂
      When your account is on the monthly plan, for that period of time (1 month for example), you’ll be be able to export the results as many times as you want. There’s no limit for the amount of exports, only an expiration of the monthly plan. Then it goes back to the free plan, and exports are no longer possible.
      I hope that makes sense!

      • Stephanie Beaven

        It does! Thanks so much 🙂

  • Piers

    Can you automate the data export, so that daily data feeds are posted to SFTP?

    • MFsurveymonkey

      Hi Piers! Thanks for your question. At the moment it’s not possible to automatically export your results. You’ll have to go to your Analyze page and actively/manually choose your export format. Please see here:
      Thanks for the suggestion! We can see how this could come in handy so we’ll send it to our dev team for review.

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