Online Surveys = Ongoing Insights

Be a Survey Ninja: How to Mashup CRM Data With Your Surveys

Be a Survey Ninja: How to Mashup CRM Data With Your Surveys

Customer Relationship Management (CRM) Data +  Surveys = Awesome Mashup

We bet you already have a wealth of information about the existing contacts already living in your CRM, email marketing tool or your company database. Most contact lists contain a name, unique id, location, and email. You may also know your contact’s department, years as a customer or employee, and the last product purchased.

Now wouldn’t it be cool to match up what you already know about your clients, customers and employees and tie all that information back into their survey answers? We thought so too.

Become a Survey Ninja

So how can you become a ‘survey ninja’ and mashup your existing CRM contact data with your survey responses? Custom variables will do the ninja trick. But first, what the heck is a custom variable? Custom variables are URL parameters you append to your survey’s URL. These URL variables are also called token variables or query strings and are commonly used in campaign tracking and web analytics.

By adding a custom variable to your survey’s URL, you can pass additional data to your survey. It’s a hidden survey question that you can see as part of your survey results. Custom variables are great for survey analysis, segmentation and filtering.

For example, the following survey URL includes a zipcode as a custom variable:

So now when your survey is completed, you have a much better sense of the geographic location of your respondents!

Below are just a few secret ninja tips and tricks definitely worth adding up your sleeve:

Consumer Surveys – Send a thank you email after an e-commerce transaction and ask the consumer for feedback about their shopping experience. Pass in their transaction ID, product purchased or date so you can use the same survey over time to collect unique data about your commerce experience.

Academic surveys – Send a school survey to parents and pass in their zip code or district information. Ask parents questions about safety, communications and school board performance while filtering by the district to see if responses vary by school location.

Training Feedback – Many universities, corporate training and management programs offer training online. Why not include session information, teacher names and/or dates in the survey link in your post event feedback email. This allows you to use one survey over time to measure ongoing course effectiveness.

How Do I Start? It’s easy! Get going using custom variables in your own surveys in just 5 steps:

  1. First, make sure you have a Platinum account. This feature is only available to power users & survey ninjas.
  2. Identify the information you want to pass into the survey from your database.
  3. Create your survey and when you are done, add your custom variables in survey options.
  4. Add the survey URLs into the body of your email. Every tool works differently so you’ll need to consult the documentation for your CRM or email tool to see how you can add unique urls for each contact.
  5. Send out your surveys and start analyzing  your results which will appear on the custom variables page. You can set up filters to slice and dice your data.

For more advanced ninja info, check out our knowledge base post on custom variables.

Are you a survey ninja? What other tricks do you use to customize your survey? Let us know in the comments below.

Image courtesy of BigStock Photo

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  • Deb J

    Do you mean “match up” or is there new technology….mash up?
    Deb J

  • Way cool! Some very valid points! I appreciate
    you writing this write-up and also the rest of the site is extremely good.

    • Kayte K

      Hello there- we’re really glad you enjoyed the post. Let us know if you ever have any questions about anything! Thanks for reading. 🙂

  • Stephanie

    I’m new to SurveyMonkey and this blog, and I’m glad I found it. I’m taking marketing courses, so information like this will certainly be helpful.

    • Kayte K

      Awesome, we’re so glad to hear this, Stephanie! Just let us know if you ever have any questions and welcome to the world of surveys. 🙂

  • SimonStafferton

    Loving the concept of this mashup. I’ve even seen some ‘new breed’ cloud CRMs that integrate mailing services and I think surveys too! Not sure if it was surveymonkey – if not now certainly soon. I’ll be trying this out for sure! (the one i do recall with tonnes of stuff in one box is

    • kaytek

      Thanks, Simon. Have fun with it!

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