Trailhead Ontario Host Application 2014 Survey

1.Your location has a full service hotel that can accommodate 100+ guests

Yes

2.Please provide detail about the location. Name of Hotel:____________________________________

Contact person:_________________________________________

Location:_________________________________________

Website:_________________________________________(Required.)

3.Hotel offers banquet room for plenary and displays

Yes

4.Offers accommodation for up to 70 bed nights

Yes

5.Offers meals and coffee at no more than 65.00 per day per person

Yes

6.Conference sales person at Identified Location:

Name:_______________________________________

Phone:_______________________________________

E-Mail:_______________________________________(Required.)

7.Offers bedroom conference rate of no more than $120.00 per night (peak season)

Yes

8.Underage fee if certain thresholds are not met

Yes

What are the thresholds? 50 room nights, 120 registrations?

9.Provides conference registration area

Yes

10.Provides media on site, PA System, microphone, screen

Yes

11.Offers banquet coffee, tea, juices etc.

Yes

If yes are they complimentary?

Please indicate the cost per person

12.If certain number of meals are purchased then hotel waives daily room rental fee for banquet and break out rooms?

Yes

13.Ease of access – plane train or automobile from major airport - please provide detail as to how folks can get to the conference facility(s)(Required.)

14.Follow-up travel question - can you provide:

Google Map Reference:_________________________________

Other Directions provided by Hotel:_______________________

Other

15.Is your organization a member in good standing with the Ontario Trails Council?

Yes

16.Are the local supporting trails organizations members in good standing with the OTC?

Yes

Please list the names and status if known

17.Please provide the names of Local Groups Supporting Event(Required.)

18.Local members are willing to be part of site securement and facilitation committee.

Yes

If yes, can you provide names and contact information?

19.Local committee members can recruit or have immediate access to local politicians

Yes

If yes, please provide anems and contact information for local policitians

20.Members of the planning committee are able to recruit local volunteers in support of the event

Yes

21.The local committee is willing to fund and host a wine and cheese or other banquet type meal

Yes

Type of meal, type of event, amount willing to fund?

22.Bring (or seek) at least $5,000 in sponsorship to the event - cash or in kind

Cash - Yes

Cash - No

In Kind - Yes

In-Kind - No

Please provide guidance as to where these funds are likely to come from, dedicated fund, gratn from RTO..other?)

23.Provide media contact and facilitate OTC access to media for event advance PR

Yes

Please list relevant details below. Thanks

24.On site media presence during event to promote OTC and local relationship

Yes

If yes, please provide detail about the local media, names, contact information, e-mail, website

25.Has not hosted an OTC Conference for at least 3 years

Yes

26.Has local trails to highlight

Yes

If yes, which trails would you like to showcase?

27.Can bring at least 20 local or regional groups to the event

Yes

If yes, will they be paying a registration fee? If not why not? And please list the local groups you'll be contacting.

28.Has connectivity to more trail groups, which take out a membership in OTC

Yes

29.Has ability to network with other trail groups to improve attendance

Yes

If yes, which groups?

30.Provides additional staff resources to market and sell the event on behalf of OTC

Yes

If yes, how many and for what time during the event - banquet, registration...etc.

31.Has access to additional funding to defray costs. (More than, or not included in, host funds identified in Question 22)

Yes

If yes, what type of funds? Registrations, grants private sector support?

32.Has a legacy trail project to promote

Yes

If yes, which trail(s)?

33.Has a strong history of working collaboratively and supportively with OTC

Yes

34.Can demonstrate other significant financial or political connections, such that OTC's cache is enhanced by working with your region.

Yes

Please identifiy any additional connections

35.Additional commentary from applicant - please provide any material you think relevant to the application