Questionnaire on Distributed Agile Management - Environment for the meetings

1. Environment for the Scrum Meeting

 
This questionnaire is a continuation of the series of questionnaires about the approach that deals with the monitoring of agile distributed projects. This second questionnaire aims to validate the proposed environment that should be used to automate the Scrum practices adapted.

The tool support for this proposed work aims to automate the remote meetings that occur in the various practices adapted proposed by the approach. The details of this support was divided by the number of practices treated by the approach.

The results will be used to help to improve the approach. All information provided is confidential. It takes about 8 minutes to fill the questionnaire.

Due to the importance of daily monitoring, this work has extended the tool FireScrum, creating an environment for the realization of the Daily Meeting with distributed members. For the other Scrum practices will be presented only the prototype of the environment, which should be developed as future work.

The questions are structured as follows: first it will be shown the prototype of the environment and next it is described its resources. After that, it is asked the respondent to give an opinion about what was proposed.
Environment for the Sprint Planning
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1. Currently, the Planning Meetings use several tools to be done. This work suggests, however, that you should use a single integrated tool. Therefore, it is necessary to create an environment integrated with a management tool for agile projects, such as FireScrum, helping members not to be dispersed during the meeting. The Figure above depicts the prototype of the proposed environment.

This environment proposed should enable the realization of the Initial Planning meeting, allowing the PO to meet with stakeholders remotely in order to create stories and estimate them collaboratively in real time. Additionally, it should also enable the PO to meet with team members to briefly explain each story. Furthermore, after these two meetings, the members could take advantage of the environment to estimate the stories using the distributed Planning Poker.

For the Sprint Planning, the environment can be used by the PO to meet with the team members to define the stories that will be part of the Sprint Backlog. During this meeting, the PO could explain in more detail the stories with the highest priority of the product backlog and answer any questions from members.

More details of the environment can be found at the following link: http://distributedagileprojectmanagement.wordpress.com/tool-support/environment-for-the-planning-meetings/

What is your opinion about the environment for this practice?
AgreePartially agreeIndiferentDisagree
Initial Planning
Sprint Planning
Environment for the Daily Meeting
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2. In order to aid the proposed approach, an environment for the Daily Meeting was developed with the goal of supporting all subpractices described during the adaptation for this practice. This environment has been integrated into FireScrum for being a agile project management tool that offers some important features. Thus, this integration avoids to create a new tool just for the meeting and have another for the project management. The key requirements addressed by the environment as follow:

• Scheduling the meeting;
• Reminder about the start of the meeting;
• Allow the filling of the three questions previously;
• Allow written and oral communication among the members;
• Provide shared information to all members through the taskboard and sprint burndown into the environment;
• Control of the meeting time;
• Save and retrieve information from the meeting in order to maintain a historical.

More details of the environment can be found at the following link: http://distributedagileprojectmanagement.wordpress.com/tool-support/environment-for-daily-meeting/

What is your opinion about the environment for this practice?
Environment for the Scrum of Scrums
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3. This work suggested adjustments for this practice and also exposed the importance of a tool with an environment that allows the Scrum Masters of all teams to meet for sharing project information, and enable the communication and interaction among them.

Although this meeting is similar to the Daily Meeting, not all necessary technological resources are the same. Among the resources that are not needed there are:

+ control of the meeting duration and who is speaking;
+ the previously answer of the three questions, since ScrumMasters not answer the questions.

On the other hand, some new interesting features are important, such as:
+ a virtual board in which the Scrum Masters can:
- highlight what happened in his team during the week, using this information to discuss with other teams;
- allow the participants to raise solutions to the problems discussed;
+ save in database the proposed solutions for sharing with all team members.


More details of the environment can be found at the following link: http://distributedagileprojectmanagement.wordpress.com/tool-support/environment-for-scrum-of-scrums/

What is your opinion about the environment for this practice?
Environment for Sprint Review
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4. In order to automate the Sprint Review, this approach proposes an environment with some important features such as:

+ carry out the demonstration through desktop sharing;
+ share project information, such as: Sprint burndown, the team's velocity, and the tests that were made;
+ interact with the PO via chat and audio/video.

Thus, the PO in a single tool can verify:
+ the growth of product functinalities;
+ project information;
+ whether all stories planned was developed;
+ if the team did a sufficient test coverage to ensure product quality.

More details of the environment can be found at the following link: http://distributedagileprojectmanagement.wordpress.com/tool-support/environment-for-sprint-review/

What is your opinion about the environment for this practice?
Environment for Sprint Retrospective
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5. As suggested for other meetings, it is very important the support of an integrated tool to avoid various complementary tools. In this way, this work suggests the creation of an environment providing some features to automate this practice, such as:

+ video conferencing and chat for communication;
+ a virtual board like the TaskBoard, in which members can create notes with the positive and negative points that happened on Sprint. Using the virtual board the members would also define what actions should be taken to the next Sprint;
+ share project information among the participants, such as: Sprint burndown, and Taskboard.
+ save the meeting information of each team, which allow to share what each team discussed.

More details of the environment can be found at the following link: http://distributedagileprojectmanagement.wordpress.com/tool-support/environment-for-sprint-retrospective/

What is your opinion about the environment for this practice?
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