<center>Records Management Training Request Form</center>

Records Management Training Request Form

The Records Management Services receives many requests for training and speakers at professional meetings or conferences. Please use this form to submit your request. Due to staffing limitations, the Records Management Services does not guarantee that it can fulfill all of the requests that are received.

1. Please provide your contact information.

Please provide your contact information. First Name
Last Name
Phone Number
E-mail Address
Affiliation (State Department, Local Government, or Professional Organization)

2. Approximately how many people do you expect to attend the event?

Approximately how many people do you expect to attend the event?

3. On what date(s) and time(s) will the event be held? Please let us know if the scheduling is still flexible or if a date/time have not been selected yet.

On what date(s) and time(s) will the event be held? Please let us know if the scheduling is still flexible or if a date/time have not been selected yet.

4. Where will the event be held? Please let us know if a location has not been selected yet.

Where will the event be held? Please let us know if a location has not been selected yet.

5. Can you reimburse the Records Management Services for travel expenses (mileage, meals, hotel room--if required)?

Can you reimburse the Records Management Services for travel expenses (mileage, meals, hotel room--if required)? Yes

6. Will this be a stand-alone training event, or will it be held in conjunction with some other meeting or conference?

Will this be a stand-alone training event, or will it be held in conjunction with some other meeting or conference?

7. Who is the target audience for this event (administrators, secretaries, regional staff, all staff, clerks, etc.)?

Who is the target audience for this event (administrators, secretaries, regional staff, all staff, clerks, etc.)?

8. How long will the presentation be? You can select more than one choice.

How long will the presentation be? You can select more than one choice. 30 minutes

45 minutes

1 hour

90 minutes

2 hours

4 hours

full day

9. What topics should be included in the presentation? [Please check all that apply.]

What topics should be included in the presentation? [Please check all that apply.] Michigan’s Records Management Laws: What are they and what do they require?

Retention and Disposal Schedules (agency-specific and general): Why we have them, who approves them, how to use them?

Records Analysts/Consultant Services: What do they do, and how they can help?

Records Center Operations (state employees only): Submitting and retrieving boxes and files [Note: this will not include detailed instructions for Versatile users, that is a separate topic.]

Versatile (state employees only): Detailed instructions about how to use the Versatile software.

Disposal/Confidential Records Destruction: RC disposal process (state employees only), safe methods for destroying records, suspending destruction for FOIA and litigation.

File Plans/Organizing Files: Tips for organizing paper and electronic files to facilitate retrieval.

Media Longevity: Selecting recordkeeping media that fits the retention period for the record.

Disaster Preparation and Recovery: Why and how to develop a plan for the agency’s vital records.

Archival Records: Identifying historical records on retention schedules and in offices, procedures for transferring records to the Archives of Michigan, accessing records at the Archives of Michigan, and preserving records at alternative depositories (local governments only).

Record Reproduction: Legal requirements and standards for microfilm and digital imaging, pros and cons of microfilm and digital imaging, and SOM master contract use.

Image Repository for Michigan Agencies (state employees only): What is IRMA? What are the benefits and costs?

E-mail Retention: Categories of e-mail, retention responsibilities, storage options, and tips. [Note: e-mail retention is also covered in a free online course. Visit the RMS website for more information.]

Discovery: How good records management can protect your government agency from the adverse consequences of litigation.

What other topics do you want to be addressed?

Thank you for your interest in our training services. We will get back to you as soon as possible.